Everhour - Detailed Review
Productivity Tools
Everhour - Product Overview
Overview
Everhour is a time management and productivity tool that has been helping small and mid-size companies organize their working hours since 2015. Here’s a brief overview of what it offers:Primary Function
Everhour’s primary function is to provide accurate and seamless time tracking, project management, and invoicing solutions. It integrates directly with popular project management tools like Asana, Trello, Basecamp, Jira, and ClickUp, allowing users to track time without switching between different applications.Target Audience
Everhour is ideal for freelancers and businesses, particularly those with in-office workforces, who need to streamline their time tracking, project management, and invoicing processes. It is especially useful for teams that rely heavily on computer-based work.Key Features
Time Tracking
Everhour offers flexible and accurate time tracking through its web app, browser extensions, and mobile apps. Users can track time directly within their project management software, ensuring no double-time tracking sessions.Integration
Everhour seamlessly integrates with various project management tools, pulling projects and tasks directly into its system. This integration saves time and reduces manual work, ensuring data accuracy.Project Management
The tool helps in organizing work effectively by allowing users to create tasks, set priorities, and break down projects into manageable steps. It also provides a visual timeline planner to manage team tasks and track budgets.Expense Tracking
Everhour includes an easy-to-use expense tracking module where employees can add business-related expenses, attach receipts, and leave descriptions for verification.Invoicing
The system automatically generates accurate invoices based on the tracked time, making billing clients efficient and error-free.Reporting
Everhour provides real-time detailed reporting, allowing users to monitor progress and make informed decisions. Reports can be customized using various information from the project management system.Resource Allocation
The tool helps in allocating resources wisely by tracking team member workloads and project timelines, which aids in preventing burnout and optimizing productivity.Conclusion
Overall, Everhour is a user-friendly tool that simplifies time tracking, project management, and invoicing, making it an essential asset for teams looking to optimize their workflows. Everhour - User Interface and Experience
User Interface
Everhour’s web app and browser extension feature a clean and clutter-free UI. The menu is minimized by default, displaying key feature icons, but can be expanded by clicking the “show navigation” button or by hovering over the icons to see their names. This design contributes significantly to a smooth user experience, allowing users to quickly find and access the features they need.
Ease of Use
The interface is highly intuitive, with straightforward navigation that makes it easy for both individuals and teams to adopt and use the software. Setting up Everhour is straightforward; users can sign up, connect their project management software, and add employees in a few simple steps. The onboarding process includes an introduction video for each feature, helping users get familiar with the different aspects of the software quickly.
Customizability
Users have the ability to customize the web UI to display only the features they need, which helps in maintaining a clean and compact interface. This can be done by heading to the “settings” page and adjusting the features under the “apps” tab.
Accessibility and Visual Comfort
While the UI is generally user-friendly, there are some minor issues. For instance, the timer is tucked away in the “time” page, which might make it less accessible than if it were available from any page. Additionally, the bright-color design can be uncomfortable for users with certain visual impairments.
Mobile and Browser Experience
Everhour allows time tracking on the web app, browser extension, and iOS app, although it lacks an Android app. The iOS app does not work without an internet connection, which can limit flexibility. However, users can use Shifts by Everhour for mobile time tracking on both iOS and Android devices.
Reporting and Analytics
The reporting module is another strong aspect of Everhour’s UI. It offers pre-set dashboards that provide essential team metrics with a single click, including project budget, team hours, and client profitability. Users can also create custom reports using the report builder, which allows for adjusting the layout, period, and filters to suit their needs.
Overall User Experience
The overall user experience is positive, with many users appreciating the flexibility and ease of use. Everhour’s integration with project management software is seamless, saving users hours of manual work by pulling projects and tasks directly into the platform. The expense tracking and invoicing modules are also praised for their ease of use and accuracy.
In summary, Everhour’s user interface is user-friendly, easy to set up, and highly customizable, making it a great tool for freelancers and businesses looking to manage time tracking, project management, and invoicing efficiently.
Everhour - Key Features and Functionality
Everhour Overview
Everhour is a comprehensive time tracking and project management tool that integrates seamlessly with various popular project management platforms. Here are the main features and how they work:Time Management
Everhour is primarily a time tracker, allowing users to set timers for different projects and tasks. This feature helps in measuring how long tasks take, providing accurate data on time spent. Users can organize their time according to projects, dates, tasks, and other criteria, making it easier to track and report on time usage.Billing and Budgeting
Everhour enables users to manage project budgets effectively. It supports both fixed-fee and recurring budget projects, tracking expenses and ensuring that projects stay within budget limits. This feature is crucial for maintaining financial control and transparency in project management.Task Management
The tool includes robust task management features that allow users to create, organize, and assign tasks. Users can add time estimates to tasks to keep projects on schedule. This helps in planning and executing tasks efficiently, ensuring that all team members are aware of their responsibilities and deadlines.Visual Projects and Employee Scheduling
Everhour provides a visual layout to view all projects and team schedules in one place. This feature makes it easier to plan and see who is working on what, facilitating better resource allocation and team coordination. It also includes employee scheduling, which can be particularly useful for managing team workloads and availability.Reporting
Everhour offers customizable reporting features that allow businesses to generate detailed reports on the time spent on projects and tasks. These reports can be tailored to various needs, providing insights into productivity, time usage, and project performance.Integrations
Everhour integrates seamlessly with popular project management tools like Asana, ClickUp, Jira, and others. This integration allows users to track time without changing their existing workflow. Additionally, Everhour can be integrated with other tools like Engage AI and Sembly AI through automation platforms like Integrately, enabling automated workflows such as creating tasks, starting timers, and updating project information.AI Integration
While Everhour itself is not an AI-driven tool, it can be integrated with AI-powered tools to enhance its functionality. For example, integrating Everhour with Sembly AI can automate the process of sending tasks detected in meetings directly to Everhour, streamlining task management. Similarly, integrating with Engage AI can automate workflows related to lead management and task creation, making the overall workflow more efficient.Conclusion
In summary, Everhour is a versatile tool that helps teams manage their time, tasks, and budgets effectively, with the added benefit of seamless integrations with other productivity and AI tools. Everhour - Performance and Accuracy
Performance
Everhour is highly praised for its seamless integration with popular project management tools such as Asana, Trello, Jira, and ClickUp. This integration allows users to track time directly within the tools they already use, simplifying their workflow and reducing the need to switch between different systems. The tool offers precise time tracking capabilities, enabling employees to log hours spent on various tasks and projects accurately. This feature is particularly useful for managing budgets, tracking project progress, and generating detailed reports on employee productivity and time usage. Everhour also facilitates team collaboration by providing a clear overview of who is working on what and how long tasks are taking. This transparency helps in optimizing workflows and enhancing overall productivity.Accuracy
While Everhour is generally accurate in its time tracking, there are some areas where it falls short. One significant issue is the potential for inaccurate time reporting, especially for teams working across different time zones. Users have reported that this can cause frustration, particularly for billing and project management purposes. The suggested workaround of changing the PC timezone is not seen as an ideal solution.Limitations and Areas for Improvement
Visual Appeal and User Interface
Users have noted that Everhour’s interface could be more visually appealing. Suggestions include using different colors for tasks to make the interface easier to understand and more engaging.Integration Issues
Despite its strong integration capabilities, Everhour sometimes experiences frequent disconnections with tools like ClickUp and Google Calendar. This can lead to manual time entry, which is inconvenient for users.Feature Development
Some users feel that certain features, such as generating backlog reports, require extra steps and manual data manipulation. This can be a drawback compared to more specialized and established time-tracking tools.Reporting Accuracy
As mentioned earlier, time reporting can be inaccurate across different time zones, which is a critical area that needs improvement.Cost and Setup
On a positive note, Everhour is praised for its budget-friendly pricing and ease of setup. It is seen as a cost-effective solution for time tracking and project management, making it a practical choice for smaller to medium-sized teams.Conclusion
Everhour is a solid choice for teams looking to manage time and budgets efficiently, especially those already using popular project management tools. However, it has some limitations, particularly in terms of time zone accuracy, visual appeal, and occasional integration issues. For teams requiring more advanced reporting and reliable integration, Everhour might not be the best fit, but for those seeking a basic yet effective time-tracking solution, it remains a viable option. Everhour - Pricing and Plans
Everhour Pricing Structure
Free Plan
- The Free plan is available at no cost and supports up to 5 users.
- It includes essential features such as time tracking, project and task management, and the ability to track time via the web, iOS app, or browser extension.
- You can create unlimited internal projects, track time, and build unlimited reports, although these reports do not include financial metrics.
- Exporting reports in CSV, XLS, and PDF formats is also possible.
- However, this plan does not include native integrations with other tools, and some advanced features like budgets, billing, time approval, and overtime tracking are not available.
Lite Plan
- Although the Lite plan is mentioned in some sources, it appears to have been phased out or integrated into other plans. Previously, it was offered with basic time tracking and reporting, payroll, and invoicing, starting with 2 users at a lower price. However, current documentation does not highlight this plan as an active option.
Team Plan
- The Team plan is the primary paid option and is ideal for larger teams or those needing advanced features.
- It costs $10 per user per month for a monthly subscription or $8.50 per user per month for an annual subscription, which includes a 15% discount.
- This plan requires a minimum of 5 users, meaning if your team has fewer than 5 members, you will still be charged for 5 users.
- Features include:
- Advanced time tracking with auto-stop timer and overtime tracking
- Project and task management
- Integrations with project management software
- Invoicing and expense tracking
- Time off management and time approval
- Billing and budgeting
- Scheduled reports and visual planner
- Priority support.
Free Trial
- Everhour offers a fully functional 14-day free trial that includes all the features of the Team plan. This allows you to test the software thoroughly before committing to a subscription. You can extend the trial by an additional 7 days once, or export your data if you decide not to subscribe.
By choosing the right plan, you can ensure that Everhour meets your specific needs for time tracking, project management, and other productivity tools.
Everhour - Integration and Compatibility
Integrations with Project Management Tools
Everhour seamlessly integrates with popular project management tools such as Asana, Trello, Jira, ClickUp, Basecamp, and Notion. These integrations allow you to track time directly within these platforms without the need to switch tabs or duplicate task titles. For example, with Asana, you can start a timer, add time and comments, and configure projects as billable, all from within the Asana interface.
Website Integrations
Everhour also offers website integrations, which are lightweight versions of regular integrations. These allow you to track time from within other apps you use daily, such as help desk software like Help Scout, Intercom, and Zendesk. When you enable these integrations, a “Start Timer” button appears on the relevant pages, making it easy to track time without leaving the application you are working in.
Integration with Other Tools and Services
In addition to project management tools, Everhour integrates with a variety of other services, including:
- Accounting tools like QuickBooks Online and Xero.
- Team communication tools such as Slack.
- CRM systems like HubSpot.
- Calendar apps including Google Calendar, Outlook, and iCloud calendars.
- Other integration platforms like Zapier and Make, which enable connections with over 7,000 other apps.
Compatibility Across Devices and Platforms
Everhour is compatible with the most popular desktop and mobile operating systems, including Windows, macOS, iOS, and Android. This ensures that you can track your time and manage your projects across different devices and environments.
Automation Capabilities
Through Zapier, Everhour can automate various workflows. For instance, you can set up zaps to update multiple columns in monday.com when task times are updated in Everhour, or create new Everhour projects from new Airtable records. These automations help streamline your work processes and save time.
Conclusion
In summary, Everhour’s extensive integration capabilities and compatibility across various platforms and devices make it a versatile and convenient tool for time tracking and project management. Whether you’re using project management tools, accounting software, or team communication apps, Everhour can integrate seamlessly to enhance your productivity.
Everhour - Customer Support and Resources
Customer Support Options and Resources
When considering customer support options and additional resources provided by Everhour, it’s important to note that Everhour is primarily a time tracking and resource management tool, rather than a dedicated customer support platform. Here are some key points to consider:
Integration with Customer Support Tools
Everhour integrates with various customer support tools, which can enhance your overall support operations. For example, it integrates with helpdesk tools like Hubspot Service Hub, LiveAgent, Zendesk, and others. These integrations allow for seamless workflow management, enabling you to track time spent on support tickets and manage your team’s performance more effectively.
Time Tracking and Resource Management
Everhour offers strong time tracking and resource management features. You can track the time your team spends on support tasks, set estimates, and manage project budgets. This helps in optimizing resource allocation and ensuring that your support team is not overworked or underutilized.
Project Visualization and Scheduling
Everhour provides visualization and resource scheduling tools that help you plan projects more efficiently. You can see your team’s schedule, resource availability, and capacity on a single page. This feature is useful for managing support projects and ensuring that the right resources are available when needed.
Reporting and Analytics
Everhour offers reporting and analytics features that can help you analyze your team’s performance on support tasks. You can generate reports to identify areas for improvement and make data-driven decisions to enhance customer support.
No Direct Customer Support Features
While Everhour does not provide direct customer support features like live chat, ticketing systems, or knowledge bases, it complements these tools by integrating with them. This integration helps in streamlining support operations by providing a comprehensive view of time spent and resources allocated to customer support activities.
Conclusion
In summary, Everhour supports customer support operations indirectly through its integration with helpdesk tools, time tracking, resource management, and reporting features, but it does not offer standalone customer support functionalities.
Everhour - Pros and Cons
Advantages
Accurate Time Tracking
Everhour offers precise time tracking capabilities, allowing employees to log hours spent on various tasks and projects. This helps in accurate billing and assessing team productivity.
Seamless Integrations
Everhour integrates smoothly with popular project management tools like Asana, Trello, and Basecamp, as well as accounting tools such as QuickBooks. This integration streamlines workflows and reduces manual data entry.
Budgeting and Expense Tracking
The tool allows you to set project budgets and track expenses in real-time, ensuring projects stay within financial constraints. It also includes an expense tracking module where employees can add business-related expenses with receipts and descriptions.
Detailed Reporting
Everhour generates highly customizable reports on project progress, team performance, and budget allocation. These reports help in making informed decisions and optimizing workflows.
Invoicing
The tool automatically generates accurate invoices based on the tracked time, saving time and reducing the chance of errors. It also supports tracking overtime and calculating overtime pay.
Team Management and Collaboration
Everhour promotes transparency by providing a clear overview of who is working on what and how long tasks are taking. It also helps in managing team workloads and preventing burnout.
User-Friendly Interface
Users appreciate the user-friendly interface of Everhour, which makes it easy to track time, manage projects, and handle invoicing and expense tracking.
Disadvantages
No Android App
One significant drawback is the lack of a dedicated Android app. While there is an iOS app, it does not work without an internet connection. For mobile time tracking, users need to use Shifts by Everhour, which offers apps for both iOS and Android.
No Offline Mode
Everhour does not have an offline mode, which can be limiting for users who need to track time without an internet connection.
Limited Shift Scheduling Features
While Shifts by Everhour offers shift scheduling, it lacks features such as shift trade and notifications for employees when shifts are published or updated.
Customer Support Limitations
Everhour’s customer support is available via chat and email but lacks live chat and phone support. This can be a disadvantage for users needing immediate solutions to urgent technical issues.
Overall, Everhour is a strong tool for time tracking, project management, and invoicing, especially for freelancers and businesses with in-office workforces. However, it has some limitations, particularly in terms of mobile app availability and offline functionality.
Everhour - Comparison with Competitors
Everhour
Everhour is known for its accurate time tracking, allowing users to log every minute of work effortlessly. Here are some of its key features:- Accurate Time Tracking: Precise logging of work hours, including the ability to track time using a timer or manual entry.
- Integration Harmony: Seamless integration with popular project management tools like Asana, Basecamp, Jira, and Trello.
- Real-time Detailed Reporting: Comprehensive reports to monitor progress and make informed decisions.
- Project Budgeting: Ability to set project budgets and track expenditures.
- Task Management: Tools to create tasks, set priorities, and break down projects into manageable steps.
- Resource Allocation: Helps in allocating resources by tracking team member workloads and project timelines.
- Invoicing: Automatic generation of accurate invoices based on tracked time.
Alternatives
Desklog
Desklog is a strong alternative to Everhour, offering several unique features:- Automated Time Capture: Eliminates the need for manual time entries, ensuring accurate tracking.
- Idle Time Tracking: Identifies periods of inactivity, helping employers enhance focus among team members.
- Advanced Task Timeline: Provides a detailed timeline for tasks and projects.
- Unlimited Projects and Users: Offers more flexibility, especially in its free plan, which includes a higher range of features compared to Everhour.
Apploye
Apploye combines time tracking, employee monitoring, and scheduling, making it ideal for managing diverse teams:- Employee Monitoring: Includes features like screenshots, activity tracking based on keyboard and mouse movement, and app/URL tracking.
- GPS Tracking and Geofencing: Useful for remote workers, providing location-based tracking.
- Project Budgeting and Invoicing: Tracks billable and non-billable hours, sets project costs, and follows milestones.
- Payroll Management: Supports hourly and one-time payments based on hourly rates.
Hubstaff
Hubstaff is another popular alternative that focuses on enhancing productivity and streamlining workflows:- Automatic Time Tracking: Available on both mobile and desktop, ensuring effortless logging of hours regardless of location.
- Activity and Performance Monitoring: Provides detailed insights into how time is spent across tasks and projects, helping identify inefficiencies.
- GPS Tracking: Useful for field workers, allowing managers to track the location of team members.
Toggl Track
Toggl Track is known for its simplicity and powerful features:- Intuitive Interface: Easy to use for both individuals and teams, whether for billable or non-billable activities.
- Real-time Time Tracking: Allows users to log work hours using a mobile app or web interface.
- Detailed Reporting: Provides valuable data on task allocation and team performance, helping project managers oversee workloads.
Harvest
Harvest is a leading tool that emphasizes productivity and accountability:- Automatic Reminders: Ensures employees stay on top of their clock-in and clock-out entries, reducing errors and missed entries.
- Team Dashboard: Allows managers to view individual performance metrics, such as overtime and total billable hours.
- Expense Tracking: Helps track expenses alongside time, providing a comprehensive view of project costs.
TMetric
TMetric offers a range of features to enhance productivity and streamline project management:- Insightful Reports: Provides efficient monitoring systems and straightforward invoicing capabilities.
- Integration with Popular Tools: Integrates with tools like QuickBooks, GitLab, and Jira, facilitating seamless workflow management.
- Built-in Calendar and Task Management: Enables teams to schedule meetings and monitor ongoing projects effectively.
Everhour - Frequently Asked Questions
Frequently Asked Questions about Everhour
What are the key features of Everhour?
Everhour offers several key features that make it a valuable tool for productivity and project management. These include accurate time tracking, which allows employees to log hours spent on various tasks and projects. It also provides budgeting features to set and track project expenses in real-time, ensuring financial constraints are met. The tool generates detailed reports on employee productivity, project progress, and time usage, helping to optimize workflows. Additionally, Everhour promotes team collaboration by providing a clear overview of who is working on what and how long tasks are taking. It also integrates seamlessly with various project management, accounting, and CRM tools.How does Everhour integrate with other tools?
Everhour is known for its strong focus on integration. It integrates directly into the web interface of popular project management tools like Asana, Trello, Basecamp, Jira, and ClickUp. This integration allows you to track time without switching between your project management system and the time tracker, saving time and ensuring more accurate data entry. This seamless integration means you don’t have to recreate projects or manually map tasks, making the process much simpler.What are the pricing plans for Everhour?
Everhour offers three pricing plans: Free, Lite, and Team. The Free plan is ideal for freelancers, solo workers, or microteams with up to 5 employees and includes basic time tracking and task management features. The Lite plan costs $6 per month (or $5 per month with an annual subscription) and adds features like payroll and invoicing. The Team plan, which costs $10 per month (or $8.50 per month with an annual subscription), includes all features of Everhour and requires a minimum of 5 users. There is also a 14-day free trial available for the Team plan.Can I use Everhour for project budgeting and financial management?
Yes, Everhour provides features for project budgeting and financial management. You can set project budgets and track expenses in real-time, ensuring that your projects stay within financial constraints. The tool also allows you to generate accurate invoices based on the tracked time, which helps in better financial planning and reduces the chance of errors.How does Everhour help with team collaboration and productivity?
Everhour promotes team collaboration by providing a clear overview of who is working on what and how long tasks are taking. It shows time vs. estimate beside task titles, which helps the entire team see progress on tasks and ensures work is completed efficiently. The tool also generates detailed reports that help in optimizing workflows and enhancing overall productivity.Does Everhour offer any reporting features?
Yes, Everhour generates detailed reports on employee productivity, project progress, and time usage. These reports can be categorized using various information from your project management system, such as tags, iterations, or custom fields. This helps in getting more accurate results and informing future projects. Scheduled reports are also available in the Team plan.Can I use Everhour for invoicing and expense tracking?
Yes, Everhour includes features for invoicing and expense tracking. The Team plan allows you to automatically generate accurate invoices based on the tracked time, which saves time and reduces errors. Additionally, it offers expense tracking, which helps in managing project expenditures effectively.Is there a free trial available for Everhour?
Yes, Everhour offers a 14-day free trial for the Team plan. This trial allows you to use all the premium features without any hidden costs or long-term contracts, making it easier to calculate the initial and recurring software bills.How does Everhour handle automatic updates and task changes?
Everhour syncs changes automatically when you move a task into a new project or change the name of the task. This ensures that your reports always show the freshest data, allowing you to make decisions based on real and up-to-date statistics.Can I use Everhour on different platforms?
Yes, Everhour is accessible on various platforms. You can track time using the web interface, iOS app, or browser extension, making it convenient to use across different devices.Are there any limitations to the number of users for the Team plan?
The Team plan requires a minimum of 5 users, even if your team is smaller. For example, if you have a team of three employees, you still need to pay for five seats. However, this does not affect teams with more than five members. Everhour - Conclusion and Recommendation
Final Assessment of Everhour
Everhour is a comprehensive productivity tool that excels in time tracking, project management, and invoicing, making it an excellent choice for various users.Key Benefits
- Accurate Time Tracking: Everhour provides precise time tracking capabilities, allowing employees to log hours spent on tasks and projects. This feature is available across multiple platforms, including web, browser extensions, and iOS apps, although it lacks an Android app and offline mode.
- Project Management: The tool seamlessly integrates with popular project management software, automatically syncing projects and tasks. This integration saves significant time and effort, and the visual timeline planner helps in creating roadmaps and tracking progress visually.
- Budgeting and Expense Tracking: Everhour enables setting project budgets and tracking expenses in real-time. The expense tracking module allows employees to add business-related expenses with receipts and descriptions, which is beneficial for accurate billing and tax purposes.
- Invoicing: The tool generates error-free invoices based on tracked time, streamlining the billing process and reducing errors.