Product Overview of Calendly
Calendly is a robust online scheduling software designed to streamline the process of scheduling meetings and appointments, eliminating the need for back-and-forth communications to find a mutually convenient time.
How Calendly Works
Calendly integrates seamlessly with your personal or work calendars, such as Google Calendar, Outlook, and others, to display your available meeting times. When you connect your calendar to Calendly, it checks for events marked as “Busy” and prevents invitees from scheduling new events during those times, thus avoiding double bookings.
Key Features
Booking and Scheduling
- Customizable Time Slots: Users can set up different event types, including one-on-one, group, and round-robin events, and tailor booking links for specific needs.
- Real-Time Availability: Invitees can see your available times in their own time zone, making it easy to schedule meetings across different regions.
Buffer Times and Date Overrides
- Buffer Time: Allows users to add time between appointments for preparation or transition, enhancing productivity.
- Date Overrides: Provides flexibility by letting users adjust their availability for specific dates, useful for focus blocks or irregular schedules.
Multi-User Accounts and Team Management
- Multi-User Accounts: Ideal for teams and larger organizations, this feature enables centralized booking control and shared account management. It includes tools for team admins to streamline onboarding, ensure consistency, and track scheduling trends.
Integration Capabilities
- Calendar Integrations: Syncs with major calendar apps to prevent double bookings and ensure real-time availability.
- Video Conferencing Integrations: Automatically adds video conferencing links for virtual meetings using tools like Zoom, Microsoft Teams, and Google Meet.
Customization and Automation
- Custom Event Types: Users can create scheduling links for various meeting types and embed these links on websites, landing pages, or emails.
- Detailed Availability Settings: Allows users to manage their available hours, block time off, and limit the number of meetings per day.
Additional Functionality
- Automated Scheduling: Scheduled meetings are automatically published to your connected calendar, and both you and the invitee receive confirmation emails.
- Enterprise-Level Features: For larger organizations, Calendly offers enterprise-level security, admin control, and support, including tools for tracking scheduling trends and maintaining security standards.
Pricing and Plans
Calendly offers various plans to cater to different needs:
- Individual Plans: Suitable for individual users.
- Teams Plan: Ideal for teams needing to align on a scheduling process and collaborate efficiently, priced at $16 per user per month.
- Enterprise Plan: Designed for teams requiring enterprise-level security, admin control, and support, starting at $15,000 annually.
In summary, Calendly is a powerful scheduling tool that simplifies the meeting scheduling process, offers extensive customization and automation features, and integrates well with various calendar and video conferencing tools, making it a valuable asset for both individual users and large organizations.