Product Overview of OneHub
OneHub is a comprehensive and secure file storage, sharing, and collaboration platform designed to cater to the needs of businesses of all sizes. It functions as a virtual data room, client portal, remote workspace, and secure document management solution, making it an all-in-one tool for various business operations.
Key Functions
- Virtual Data Rooms: OneHub provides secure virtual data rooms that are particularly useful for merger and acquisition deals, due diligence, capital raising, and real estate transactions. These data rooms offer the security and privacy required for sensitive business transactions.
- Client Portals: The platform allows businesses to create customized client portals, enhancing the professionalism and polish of content sharing. This feature is beneficial for managing client relationships and sharing critical business files securely.
- Remote Workspaces: OneHub enables the creation of remote working environments with role-based access, facilitating collaboration among remote teams while maintaining high levels of subordination and security.
Key Features
Security
- Role-Based Permissions: Administrators can assign specific roles with strict access controls, such as Downloader, Printer, and Viewer, to limit file interactions. Permissions can be set at various levels, including account, Workspace, folder, file, and single link.
- Two-Factor Authentication: Enhances account security by requiring a unique code sent to a verified device during sign-in.
- 256-bit Data Encryption: Protects files against hacks both at rest and in transit.
- Session Timeouts: Automatically logs users out after a specific period of inactivity or according to a predetermined schedule.
- Customizable Passwords: Allows administrators to set specific password criteria, ensuring users create strong passwords.
Document Management
- Automatic Indexing: Automatically adds numerical indexing to every folder and file in the Workspace, simplifying references to complex file structures.
- Version Control: Automatically generates a new version of a file whenever it is modified, providing clear version numbering and easy access to previous versions.
- Full-Text Search: Securely indexes every word in files, allowing comprehensive searches across accounts or within specific Workspaces.
- Automatic File Deletion: Enables users to set timeframes for automatic file deletion, ensuring outdated or unnecessary files are removed without manual effort.
Collaboration and Sharing
- Secure Links: Allows direct access to any folder or file without needing a OneHub account. Links can be protected with passwords and expiration dates, especially with the Business plan.
- Stealth Collaboration: Enables workspace users to view content without seeing each other, which is useful for sharing information with multiple bidders or competitors while maintaining confidentiality.
- Custom Agreements: Requires users to actively accept customized terms before accessing content, ensuring compliance with specific requirements.
- Integration with Other Tools: OneHub integrates with Google Drive, DocuSign, and Microsoft Office Online, allowing real-time collaboration and seamless document management.
User Experience and Customization
- White Label: Removes all OneHub branding, creating a more familiar environment for teams and clients. Administrators can also route communications through a custom email alias.
- Personalized Dashboards: Teams can create customized dashboards to provide welcome messages, activity overviews, and useful links for clients.
- High-Quality Previews: Offers high-quality previews in a browser, accessible through mobile apps and mobile-optimized web views, saving users from the hassle of downloading or opening other applications.
Additional Benefits
- 24/7 Technical Support: Available for Data Room Edition and Unlimited Edition subscribers, providing expert advice via phone.
- Branded Workspaces: Allows customization of workspaces to give content sharing a professional and polished look.
- Workflow Tasks and Notifications: Includes tools for managing workflow tasks better, such as email notifications for new documents, secure user messaging, and Q&A modules.
In summary, OneHub is a robust and secure platform that offers a wide range of features and functionalities tailored to enhance business collaboration, document management, and security, making it an ideal solution for various business needs.