Product Overview of SmartFile
SmartFile is a comprehensive file management and sharing platform designed to help businesses efficiently manage, share, and store their files, both on-premises and in the cloud. Here’s a detailed look at what SmartFile does and its key features:
What SmartFile Does
SmartFile is tailored to address the file sharing and data transfer needs of various businesses, including startups, small to medium-sized businesses (SMBs), and enterprises. It provides a secure, user-friendly, and robust solution for managing large volumes of files, ensuring data security, and adhering to regulatory compliance.
Key Features and Functionality
File Sharing and Storage
- SmartFile allows seamless file sharing and storage with options for both cloud-based and on-premise deployments. Users can upload and share files of unrestricted sizes, making it ideal for handling large files such as energy efficiency reports, architectural diagrams, and subsurface geophysical maps.
Security and Encryption
- The platform ensures end-to-end security with at least 128-bit encryption for files in transit and AES 256-bit encryption for files at rest. This robust security framework protects sensitive data from unauthorized access.
Access Controls and Permissions
- SmartFile offers granular user roles and permissions, enabling administrators to set specific access rules for different users. This feature ensures that users have access only to the files they need, enhancing data security and compliance.
Collaboration Tools
- The platform includes various collaboration tools such as customizable branding, web-based interfaces, and the ability to generate and share links with expiration dates. This facilitates easy collaboration with both internal teams and external contractors.
Version Control and File Lifecycle Management
- SmartFile supports file versioning, allowing users to track multiple versions of documents, contracts, and other files. It also offers file lifecycle management, which helps in managing the entire lifecycle of files from creation to archiving.
Compliance and Audit Trail
- The platform is equipped with compliance tracking features and an audit trail, which helps in monitoring user and file access. This ensures regulatory adherence and allows for the identification of irregularities and outlying events.
User Management and Customization
- SmartFile provides a drag-and-drop interface and customizable branding options, enabling businesses to tailor the platform to their brand look and feel. It also supports role-based permissions and user management, making it easy to manage access for multiple users.
Integration and Automation
- The platform integrates with third-party apps and offers automated workflows, notifications, and reporting and analytics tools. This enhances operational efficiency and streamlines file management processes.
Mobile and Multi-Protocol Access
- SmartFile supports mobile access and multiple protocols such as FTP, SFTP, FTPS, and WebDAV, allowing users to access and manage files through various methods, including FTP clients and mounted drives.
Pricing
SmartFile offers several pricing plans to cater to different business needs:
- Business Plan: $6 per user/month (minimum 5 users) with 1 TB storage and advanced sharing options.
- Business Plus Plan: $10 per user/month (minimum 10 users) with unlimited storage, custom branding, and additional features like file versioning and activity reports.
- Business Unlimited Plan: Custom pricing for unlimited storage and users, available upon contacting SmartFile.
Conclusion
SmartFile is a robust file management and sharing solution that combines user-friendly access with robust IT management and compliance features. Its extensive set of features, including secure file sharing, granular access controls, version control, and compliance tracking, make it an ideal choice for businesses looking to streamline their file management operations while ensuring data security and regulatory compliance.