Product Overview of Zoho Docs
Zoho Docs is a comprehensive online document management and collaboration platform designed for individuals, teams, and enterprises. It serves as a central hub for creating, storing, sharing, and collaborating on various types of documents.
Key Functions
- Document Storage: Zoho Docs allows users to store a wide range of file formats, including documents, spreadsheets, presentations, images, videos, and more. It supports the storage and viewing of over 160 types of files online.
- Document Editing: Integrated with Zoho Office Suite, users can create and edit documents, spreadsheets, and presentations using Zoho Writer, Sheet, and Show, respectively. This ensures seamless editing and collaboration directly within the platform.
Key Features
- File Organization: Users can create multiple-level folders and subfolders to organize files efficiently. Files can be tagged, sorted by name, creation date, or modified date, and rearranged using a drag-and-drop interface.
- Real-Time Collaboration: Zoho Docs enables real-time editing and collaboration between multiple users. This feature is particularly beneficial for teams working on projects together, allowing them to collaborate in real-time and track changes.
- Secure File Sharing: Files can be shared securely within or outside the organization with customizable user permissions. Users can send files to non-Zoho Docs users and create password-protected or expiry links for added security.
- Integration with Other Services: Zoho Docs integrates with other cloud storage services such as Google Drive, Dropbox, Box, OneDrive, and Evernote through the Cloud Picker option. This allows users to upload files from these services directly into Zoho Docs.
- Advanced Features: The platform includes features like desktop sync, file versioning (with unlimited versions in paid tiers), audit trails, and advanced analytics & reporting. It also supports SAML-based SSO integration and Active Directory groups in the Premium tier.
- Convenience Features: Users can upload multiple files at once, including ZIP files, which can be unzipped within the platform while retaining the original folder structure. Files can also be sent directly to Zoho Docs via email.
- Mobile and Desktop Accessibility: Zoho Docs offers mobile apps and desktop sync capabilities, ensuring that users can access and manage their files from any device, anywhere.
Pricing and Plans
Zoho Docs offers a free tier with limited features, including 5GB of storage and a 1GB file upload limit per user. For more extensive use, there are two paid tiers:
- Standard Tier: Costs $5 per user monthly, offering 100GB of storage, a 5GB file upload limit, and additional features like GApp integration and custom branding.
- Premium Tier: Costs $8 per user monthly, providing 1TB of storage, a 25GB file upload limit, and advanced features such as SAML-based SSO integration and eDiscovery.
Additional Benefits
- Security: Zoho Docs includes two-factor authentication, secure file collaboration, and automatic virus scanning for uploaded files.
- Productivity Tools: The platform is integrated with Zoho Chat, allowing users to communicate with team members without leaving the application.
Overall, Zoho Docs is a robust and user-friendly document management solution that enhances productivity, collaboration, and file security for both individuals and enterprises.