Egnyte is a comprehensive cloud content collaboration, security, and governance platform designed to meet the diverse needs of organizations across various industries. Here’s a detailed overview of what Egnyte does and its key features:
Core Functionality
Egnyte serves as a unified platform for identifying, classifying, managing, sharing, and securing sensitive data. It allows organizations to store and manage data within Egnyte applications, as well as integrate with existing third-party applications such as Box, OneDrive, SharePoint, Gmail, and more. Users can access data through Egnyte’s web, desktop, mobile, and tablet apps, ensuring seamless collaboration and data management.Key Features
Content Collaboration
- Egnyte enables real-time online collaboration using tools from Google Workspace and Microsoft 365. Users can edit documents simultaneously, and the platform supports desktop co-editing for applications like Word, PowerPoint, and Excel. This facilitates live editing sessions and integrates well with video conference software.
Data Security and Governance
- The platform features robust security measures, including granular access controls, audit reporting, and data classification. Egnyte’s Content Intelligence Engine uses artificial intelligence and machine learning to automatically classify and flag sensitive information, such as Social Security numbers or other sensitive data. Administrators can set policies to retain, delete, or archive files based on company policies.
File Sharing and Access Control
- Egnyte offers advanced file sharing capabilities, including recipient-specific links, upload links for non-authenticated users, and folder links. These features ensure that sensitive files are shared securely and only with intended recipients. The platform also supports preview-only links and dynamic sharing restrictions to prevent unauthorized access.
Integration and Compatibility
- Egnyte integrates with over 170 popular applications, including Salesforce, Slack, SAP, Gmail, Zoho, SharePoint Online, Active Directory, OneNote, AutoCAD, Freshdesk, Trello, and Confluence. This extensive integration allows users to work within their familiar business solutions while maintaining robust data management and security.
AI-Driven Search and Metadata
- The platform includes AI-driven search tools to help users quickly find specific information across large folder structures. It also supports custom metadata, allowing users to add and edit metadata for files and folders, which is displayed in the sidebar folder details pane. Egnyte preserves and supports external metadata such as Microsoft sensitivity labels.
Offline Access and Synchronization
- Egnyte provides differential synchronization to update only the parts of a file that have changed, improving performance. It also offers file compression to optimize bandwidth usage. The Smart Cache feature ensures files are available from a single drive letter on a user’s device, whether they are at home or in the office.
Compliance and Audit
- Egnyte includes a comprehensive audit reporting system that summarizes important insights for administrators, covering files, permissions, logins, user provisioning, group provisioning, configuration settings, workflow audits, and more. The platform helps organizations comply with contractual and regulatory mandates through its privacy and compliance suite.
Threat Management
- The platform is equipped with active threat management capabilities to combat insider threats and ransomware. It intelligently monitors and detects suspicious behavior and enables rapid file recovery in the event of data corruption or loss.