Shoeboxed is a comprehensive cloud-based receipt management and expense tracking software designed to streamline business processes, particularly for bookkeepers, accountants, contractors, small startups, and freelancers.
What Shoeboxed Does
Shoeboxed transforms physical receipts, business cards, and other documents into organized digital data. This platform helps users digitize, categorize, and store their receipts, making it easier to manage expenses, generate reports, and maximize tax deductions. The system ensures that all data is converted into an editable digital form, which is manually checked by human professionals to guarantee accuracy and precision.Key Features and Functionality
Receipt Scanning and Organization
Shoeboxed uses Optical Character Recognition (OCR) technology to scan receipts, automatically extracting key information such as vendor, date, total amount, and payment method. Users can submit receipts via the mobile app, an eReceipt uploader, or prepaid mail-in envelopes known as “Magic Envelopes”.Mileage Tracking
The platform includes a GPS-enabled mileage tracking feature that allows users to track their business mileage automatically, which is invaluable for expense reporting.Integration and Compatibility
Shoeboxed integrates with popular accounting software such as QuickBooks Online, as well as other tools like Evernote and Dropbox. This integration enables seamless data transfer and synchronization, enhancing the overall efficiency of financial management.Expense Tracking and Reporting
Users can create detailed expense reports by categorizing and organizing receipts. These reports can be exported as CSV or PDF files, making it easy to manage and analyze expenses. The platform also supports generating trends and insights from the processed data.Multi-Client Management
Bookkeepers can manage multiple client accounts within a single Shoeboxed account, using custom category tags to separate client receipts. This feature is particularly useful for managing multiple clients efficiently.Additional Features
- Business Card Management: Scanned business cards are used to create an online contact database.
- Tax Management: The platform helps in organizing receipts and documents for audit and taxation purposes.
- File Sharing and Collaboration: Users can share files and collaborate with others, enhancing team productivity.
- Mobile Accessibility: Shoeboxed is accessible via web browsers, iOS devices, and Android devices.