Product Overview of Zefort
Zefort is a comprehensive and AI-powered contract management software designed to streamline and simplify the entire contract lifecycle for organizations of all sizes. Here’s a detailed look at what Zefort does and its key features:
Core Functionality
Zefort serves as an all-in-one solution for managing contracts, enabling users to create, sign, store, and share contracts efficiently. It integrates advanced technologies, including AI and robust security measures, to ensure a seamless and secure contract management experience.
Key Features
Electronic Signatures
Zefort offers a robust eSignature solution, Zefort Sign, which allows users to obtain legally binding signatures anytime and anywhere. This feature is fully compliant with the EU’s eIDAS digital identification regulation and supports both basic and strong authentication methods, including bank login authentication in Nordic countries.
Contract Organization and Search
Zefort provides advanced tools to keep contracts organized. Users can set up powerful filters, perform dynamic searches, and use saved searches to quickly locate specific contracts. The platform also features an AI-powered search that can identify similar contracts and extract key information from documents.
User Management and Access Control
The software includes powerful user management capabilities, allowing administrators to manage access and permissions at the document or binder level. Additional security features such as single sign-on (SSO) and IP/email whitelisting ensure controlled access to contracts.
AI-Powered Features
- Automatic Key Date Discovery: Automatically detects important contractual dates and deadlines, providing notifications to ensure users never miss critical dates.
- AI Custom Metadata: Allows users to create custom metadata attributes and extract metadata values from documents, turning any information into actionable metadata.
- Insights: Automatically identifies specific themes from contracts, such as payment terms or assignment clauses, which can be used to target searches or as filters.
Security and Compliance
Zefort prioritizes data security with features such as AES256 encryption, ISO 27001 certification, and two-factor authentication for privileged access. All data is hosted within the EU, ensuring full GDPR compliance. Additionally, all access logs are sent to a separate read-only system, and users have the option to export their data if needed.
Integration and Automation
Zefort integrates seamlessly with leading eSignature services and other document management systems. It can also be integrated with other platforms like Whippy AI to automate storage, search, and sharing of contracts, as well as to enhance communication and collaboration through automated notifications and reminders.
Electronic Forms
Zefort Forms allows users to create easy-to-sign online documents for various purposes, such as service subscription forms, NDA agreements, and more. These forms are hosted on Zefort’s secure servers, and signed documents are automatically archived for easy access.
Benefits
- Efficiency: Automates many contract management tasks, reducing manual effort and increasing productivity.
- Security: Ensures all data is secure and compliant with regulatory requirements.
- Collaboration: Enhances team collaboration through controlled access and secure sharing of contracts.
- Compliance: Helps organizations maintain compliance by automating contract management tasks and enhancing document security.
In summary, Zefort is a powerful, AI-driven contract management solution that offers a range of features to streamline contract creation, signing, storage, and sharing, while ensuring high levels of security and compliance.