OneTrust Overview
OneTrust is a comprehensive and integrated trust intelligence platform designed to help organizations build, manage, and demonstrate trust with their stakeholders through robust data privacy, security, governance, and compliance solutions.
Key Objectives
OneTrust empowers organizations to:
- Build trust with stakeholders by securing and managing data privacy, implementing ethical AI practices, and adhering to Environmental, Social, and Governance (ESG) standards.
- Simplify compliance by automating workflows for various regulations such as GDPR, CCPA, and HIPAA.
- Protect data and privacy through robust measures to safeguard sensitive information and ensure ethical data usage.
- Manage risk and ethics by proactively identifying and mitigating risks around data security, ethics, and ESG, fostering a culture of compliance and ethical conduct.
Key Features and Functionality
Privacy & Data Governance
- Data Mapping & Discovery: Identify and classify sensitive data across systems to ensure proper management and protection.
- Privacy Risk Assessment: Automate Privacy Impact Assessments (PIAs) and Data Protection Impact Assessments (DPIAs) to identify and mitigate data privacy risks.
- Data Subject Rights Management: Facilitate the handling of data subject access requests, rectification, and erasure requests efficiently.
- Consent Management: Obtain and manage consent for data collection, marketing, and other purposes across various channels.
- Cookie Consent Management: Gain granular control over cookies and trackers to comply with cookie consent regulations.
Compliance Management
- Automate Compliance Workflows: Streamline compliance processes for multiple regulations, track progress, and generate reports to demonstrate adherence.
- Regulatory Intelligence: Stay updated on privacy and security developments through a central portal with same-day updates from subject matter experts.
GRC & Security Assurance
- Cybersecurity and Data Governance: Securely manage and govern sensitive data throughout its lifecycle, ensuring data security and preventing breaches.
- Incident Management: Effectively handle data breaches, privacy incidents, and other security issues, minimizing impact and improving incident response capabilities.
Ethics & AI Governance
- Ethical AI Practices: Implement responsible AI practices, define ethical governance processes for AI development and deployment, and minimize ethical risks.
- Third-Party Vendor Risk Management: Evaluate and manage risks associated with third-party vendors to ensure alignment with data privacy and security standards.
ESG & Sustainability
- Track and Report ESG Initiatives: Measure the impact of environmental, social, and governance initiatives, aligning with responsible business practices and fostering trust with stakeholders.
Automation and Integration
- Automated Data Subject Request (DSR) Fulfillment: Automate the entire DSR process from intake and ID verification to data discovery, redaction, and secure response.
- Integration with External Systems: Automatically collect evidence for certification or attestation, enabling proactive audit preparation in real-time. The platform also supports native integrations to enhance its functionality.
Risk Management
- Centralized Risk View: Centralize risk information across all trust program activities and risk domains for a singular risk management view of ongoing threats.
- Risk Analytics and Reporting: Access risk analytics and control gap reports on thousands of vendors, enabling proactive risk management.
User Experience and Accessibility
- User Control and Preference Management: Provide users with clear and easy-to-use options for managing their data privacy preferences and controlling how their information is used.
- Global Accessibility: Support multiple languages and right-to-left text, empowering global teams to work efficiently in their preferred language.
Conclusion
OneTrust’s Trust Intelligence Platform is designed to be scalable, accessible, and secure, offering a centralized view and integrated solutions to manage trust across various domains, including privacy, security, ethics, and sustainability. This comprehensive approach helps organizations build trust, demonstrate compliance, and manage risks effectively.