OneHub is a comprehensive cloud-based platform that serves as a virtual data room, client portal, remote workspace, and secure document management solution. Here’s an overview of what the product does and its key features:
Purpose and Use Cases
OneHub is designed to meet the needs of various industries, including those involved in due diligence, mergers and acquisitions, capital raising, real estate transactions, and other business processes that require secure and efficient document management and collaboration. It is suitable for both large enterprises and small to medium-sized businesses.Key Features
Security and Access Control
- Role-Based Permissions: Administrators can assign specific roles with strict access controls, such as Downloader, Printer, and Viewer, ensuring that users only have access to the files and actions they need.
- Object-Level Security: Permissions can be set at various levels, including account, Workspace, folder, file, and single link, providing granular control over user interactions.
- Two-Factor Authentication: Enhances security by requiring a unique code sent to a verified device during sign-in.
- Session Timeouts: Automatically logs users out after a specified period of inactivity or according to a predetermined schedule.
- 256-bit Data Encryption: Protects files against hacks both at rest and in transit.
- Customizable Password Difficulty: Forces users to create strong passwords, and admins can set specific password criteria.
Document Management and Collaboration
- Drag and Drop Uploads: Allows for easy and fast uploading of files and folders directly in the browser.
- Folder-Based Organization: Users can organize data with customized folders without the need for labels or tags.
- Full-Text Search: Enables comprehensive searches across accounts or within specific Workspaces by indexing every word in files.
- Version Control: Automatically generates new versions of files when changes are made, providing access to previous versions.
- Automatic Indexing: Numerically indexes every folder and file in Workspace, simplifying references to complex file structures.
Collaboration Tools
- Stealth Collaboration: Allows workspace users to see content without being able to view each other, useful for sharing information with multiple bidders or competitors while maintaining confidentiality.
- Messages and Tasks: Facilitates communication and workflow management through messages, tasks, and email notifications for new documents and files.
- Integration with Microsoft Office Online and Google Drive: Enables real-time collaboration on documents directly within the OneHub platform.
- DocuSign Integration: Allows users to send documents for e-signature and automatically save signed documents back to the data room.
User Experience and Customization
- White Labeling: Removes all OneHub branding, allowing admins to create a more familiar environment for teams and clients, and route communications through a custom email alias.
- Customizable Workspaces: Users can customize the logo, colors, and pages in their Workspaces to align with their branding.
- Online Viewer: Provides high-quality previews of files directly in the browser or on mobile devices, eliminating the need to download or open additional software.
Additional Security Features
- Audit Trails: Tracks who accessed the content and what specific files have been viewed, downloaded, or edited for better transparency.
- Secure Links: Allows direct access to folders or files without needing a OneHub account, with options for password protection and expiration dates.
- Automatic Document Watermarking: Protects business file copyrights by automatically generating watermarks across documents.
Support and Scalability
- 24/7 Technical Support: Available for Data Room Edition and Unlimited Edition subscribers, providing expert advice via phone.
- Flexible Pricing Plans: Offers affordable pricing and service packages, including options with unlimited users and storage capacity, making it suitable for managing large volumes of confidential documents and projects.