Product Overview of OnTheClock
OnTheClock is a comprehensive, cloud-based employee time clock software designed to streamline time tracking, payroll management, and workforce scheduling for small to medium-sized businesses. Here’s a detailed look at what the product does and its key features:
Core Functionality
OnTheClock enables employers to accurately track employees’ working hours, manage schedules, and automate payroll processes. The software is accessible via web browsers, native iOS and Android mobile apps, and even through wall-mounted tablets or group punch stations, ensuring flexibility and convenience for both employers and employees.
Key Features
1. Time Tracking
- Employees can clock in and out from various devices, including computers, mobile devices, and biometric fingerprint scanners to prevent ‘buddy punching’.
- Features like GPS tracking, geofencing, and IP/device authorization ensure that employees are in the correct location when punching in or out.
2. Shift Scheduling
- OnTheClock allows for the creation and management of employee shifts using a drag-and-drop scheduler. Users can set up clocking-in rules, define multiple locations for clock-ins, and adjust schedules as needed.
3. Payroll Integration
- The software integrates seamlessly with payroll systems, including OnTheClock’s own payroll solution, to automate the payroll process. It supports various pay periods such as semi-monthly, monthly, bi-weekly, and weekly.
4. PTO and Time Off Management
- OnTheClock facilitates the management of paid time off (PTO), vacations, and sick days. Employees can request time off from any device, and managers can approve these requests on the go.
5. Overtime Calculation
- The software includes automatic overtime calculation with preset thresholds for different states in the U.S., ensuring compliance with local regulations. However, it lacks the ability to split time at midnight, which may require manual adjustments.
6. Break and Lunch Tracking
- OnTheClock allows for the tracking of breaks and lunch periods, with the option to automatically deduct break times from worked hours. However, it may not fully comply with stringent break tracking laws in some states.
7. Employee Messaging and Self-Service
- The platform includes an instant messaging feature for team communication and an employee self-service module where employees can view their timecards, request PTO, and perform other tasks.
8. Customizable Reports and Audit Trail
- Users can generate customizable reports and maintain an audit trail to ensure transparency and accountability in time tracking and payroll processes.
9. Biometric Time Clock and Security Features
- OnTheClock supports biometric fingerprint scanners and offers advanced security features such as geofencing, IP authorization, and device/browser authorization to prevent unauthorized clock-ins.
Pricing
OnTheClock offers a straightforward pricing plan starting at $4 per employee per month, which includes features such as GPS tracking, PTO tracking, payroll integration, mobile app access, and scheduling. A free trial is available to test the software before committing to a plan.
Benefits
- Accuracy and Efficiency: OnTheClock ensures accurate time tracking and automates payroll processes, saving businesses time and reducing errors.
- Flexibility: The software is accessible from multiple devices, making it convenient for both office-based and field employees.
- Security: Advanced security features like biometric recognition and geofencing prevent time theft and ensure employees are in the right location.
- User-Friendly Interface: The platform is designed to be intuitive and easy to use, with positive reviews from users regarding its simplicity and effectiveness.
In summary, OnTheClock is a robust time clock software that offers a wide range of features to help businesses manage their workforce efficiently, accurately, and securely.