Zoho Notebook - Short Review

Productivity Tools



Product Overview: Zoho Notebook

Zoho Notebook is a comprehensive and user-friendly note-taking application designed to enhance personal and team productivity. Here’s a detailed look at what the product does and its key features.



Purpose and Usage

Zoho Notebook is intended for individuals and teams looking to organize their notes, ideas, and tasks efficiently. It offers a simple yet powerful platform for note-taking, collaboration, and task management, making it suitable for various use cases, including personal note-taking, project management, and team collaboration.



Key Features



Note Organization

  • Zoho Notebook allows users to create multiple notebooks to categorize their notes, ideas, and tasks. Notes can be grouped into stacks, viewed in grid or landscape mode, and organized using a kanban-like system with columns such as “recents” and “all files”.


Note Cards

  • The application supports six types of note cards: text, checklist, audio, photo, sketch, and file cards. Each card can be customized, and notes can be tagged, linked, and geo-tagged for easy retrieval.


Collaboration

  • Zoho Notebook offers collaboration features, including the ability to share notes with friends, colleagues, or the entire organization. Users can set different levels of editing access, though real-time collaborative editing is not supported. Integration with Microsoft Teams and other Zoho apps enhances collaboration capabilities.


Search and Retrieval

  • The app features advanced search capabilities, including optical character recognition (OCR) and object detection for searching text within photo cards, audio transcripts, and scanned documents. Users can search notes based on tags, images, and specific words.


Formatting and Media

  • Zoho Notebook supports basic text formatting, markdowns, and the insertion of images. It also includes features like web clippers for saving web content, handwriting capture with support for Apple Pencil and Samsung S Pen, and a new Video Card feature for uploading or recording videos.


Storage and Syncing

  • The application provides cloud storage, with 2GB per user in the free plan, 100GB in the Pro plan, and 1TB for up to 10 users in the Business plan. Notes are seamlessly synced across various devices, ensuring they are always up to date.


Security and Management

  • Zoho Notebook includes advanced security features such as Face ID and Touch ID for securing notes, audit logs for tracking organizational activities, and an admin console for managing roles and permissions in the Business plan.


Additional Features

  • Other notable features include recurring reminders, nested collections for hierarchical note organization, integration with over 250 apps via Zoho Flow, and the ability to export notebook data in HTML and ZNote format. The app also supports offline access and multi-pane views for working on multiple notes simultaneously.


Plans and Pricing

Zoho Notebook offers several plans tailored to different needs:

  • Notebook Essential: The free plan includes basic features like 2GB cloud storage, document scanning, and sharing capabilities.
  • Notebook Pro: This plan enhances personal productivity with 100GB cloud storage, advanced search, noteboards, and premium features.
  • Notebook for Business: Designed for teams, this plan includes 1TB cloud storage, collaborative workspaces, whiteboards, and advanced security and compliance standards.

In summary, Zoho Notebook is a versatile note-taking application that combines robust organization tools, advanced search capabilities, and collaborative features to help individuals and teams stay productive and organized.

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