Product Overview of Gorilla Expense
Gorilla Expense is a comprehensive, user-friendly expense reporting solution designed to streamline and manage the entire expense reporting process for businesses of all sizes. Here’s a detailed look at what the product does and its key features:
What Gorilla Expense Does
Gorilla Expense is a mobile and online expense reporting solution that helps companies efficiently manage travel expenses, corporate credit card transactions, and other business expenditures. It integrates seamlessly with major accounting and ERP systems, such as Microsoft Dynamics (GP, NAV, AX, Business Central, SL) and Sage (100, 300, CRE, X3), to automate and simplify the expense reporting and reimbursement process.
Key Features
Mobile App
- The Gorilla Expense mobile app, available for iPhone, iPad, and Android devices, allows users to capture receipts, log mileage expenses, and enter other business expenses on the go. The app works offline, ensuring users can create and manage expenses even without internet connectivity.
Integration with Accounting/ERP Systems
- Gorilla Expense integrates directly with various accounting and ERP systems, enabling smooth data transfer and reducing manual entry. This integration includes posting expense reports directly to the Payables – Purchase Invoice screen in Microsoft Dynamics 365 Business Central and updating the General Ledger.
Corporate Credit Card Reconciliation
- The solution supports automated and semi-automated import of corporate credit card transactions from major providers like American Express, VISA, and MasterCard. This includes 100% automated import where the credit card company provides periodic statements, and semi-automated import using CSV files.
Multi-Currency and Tax Compliance
- Gorilla Expense supports over 140 foreign currencies and automatically converts transaction amounts using the latest conversion rates. It also handles VAT/GST calculations based on the type of expense and the selected province/state, ensuring compliance with tax reclaim requirements.
Mileage Tracking
- The application uses Google Maps to capture and calculate mileage expenses, saving start and end locations for visibility to approving managers. It also supports advanced mileage rate calculations based on distance traveled and car engine capacity for Canadian and UK/Irish customers.
Receipt Management and OCR
- Users can capture and store receipts electronically using the mobile app, which includes an Optical Character Recognition (OCR) add-on feature to extract data from receipts automatically.
Multi-Level Approvals and Workflow
- Gorilla Expense allows for multi-level manager approvals, enabling managers to view, save, approve, or decline reports submitted by subordinates. Reports can be redirected to other managers or accounting for final approval.
Audit Trail and Security
- The system maintains a detailed audit trail capturing changes made at multiple levels, including descriptions and time stamps, to help identify and deter potential fraud. The application is 100% online, PCI compliant, and securely hosted on Microsoft Azure servers.
Data Visualization and Reporting
- Gorilla Expense includes features for data visualization, activity dashboards, and automatic report creation. It allows stakeholders to generate ad-hoc reports, charts, and graphs to analyze T&E data and make informed decisions.
Flexible Pricing
- The solution offers flexible pricing options, including pay per user or pay per report, with no long-term contracts or overage penalties. This model provides considerable savings and rewards customers for increased usage.
In summary, Gorilla Expense is a powerful, intuitive, and highly configurable expense reporting solution that simplifies the entire expense management process, from data capture and approval to integration with accounting systems and compliance with tax regulations. Its robust features and flexible pricing make it an ideal choice for businesses seeking to streamline their expense reporting and reimbursement processes.