Product Overview of Tallie
Tallie, a component of the Emburse suite of products, is a comprehensive expense management software designed to streamline and automate the process of tracking, reporting, and managing business expenses. Here’s a detailed look at what Tallie does and its key features:
Automated Expense Generation
Tallie eliminates the need for manual expense creation by automatically generating expenses from receipt images. Users can send receipts via various methods, including taking photos with the mobile app, uploading from their image library, forwarding emails with receipt content, or dragging and dropping receipts from their desktop to the browser.
Receipt Data Scan and OCR Technology
Tallie utilizes Optical Character Recognition (OCR) algorithms to quickly and accurately identify key expense data from receipts, importing this information into the system in seconds. This technology also applies to email receipts from merchants, which can be forwarded directly to Tallie for automatic processing.
Credit Card Transaction Integration
Tallie offers robust credit card transaction feeds, allowing businesses to connect their credit cards and import transactions directly into the system. This includes direct transaction feeds, aggregated transaction feeds, or statement uploads, depending on the bank and card program. The software also features Automated Credit Card Matching, which ensures that credit card transactions are matched with corresponding receipts to prevent duplicates.
Mileage Tracking
Tallie provides intuitive tools for mileage reimbursement. Users can auto-calculate mileage expenses based on input in the browser or mobile app, and trigger GPS-enabled start/stop functions on Android or iPhone mobile apps. The system dynamically generates maps with origin and destination information for visual reference, allowing for reimbursements at the standard IRS rate or a company’s custom rate.
Auto-Categorization and Expense Reporting
Tallie automates the categorization of transactions based on historical data, reducing errors and saving time. The software bundles expenses into reports, allowing users to drag and drop transactions between reports with ease. It also keeps track of outstanding items and sends reminders to employees and approvers as necessary.
Multi-Level Approval and Compliance
Tallie supports multi-level approval chains, enabling businesses to set up manager and project approvers, as well as spend thresholds. The policy engine enforces corporate spend guidelines by creating rules based on expense categories and spend limits. This ensures compliance and allows for the review of policy violations in one place.
Integration with Accounting Systems
Tallie seamlessly integrates with various accounting systems, including QuickBooks Desktop, QuickBooks Online, Sage Intacct, Oracle NetSuite, Xero, and Bill.com. This integration facilitates smooth data import and export, ensuring accurate and efficient ongoing maintenance.
Emburse Cards and Corporate Spending Control
Tallie, in conjunction with Emburse Cards, allows businesses to issue virtual and physical corporate cards with comprehensive pre-spend controls. These controls include setting hard budgets, merchant restrictions, and time and date restrictions. The system also features fraud detection, instant card deactivation, and the ability to add virtual cards to mobile wallets. Additionally, businesses can earn up to 1% cash back on all purchases.
Administrative Overview and Forecasting
The Admin Overview feature provides a comprehensive view of all system spend, enabling accountants and administrators to monitor every expense submission and report. This feature helps in calculating the real-time total of outstanding spend, making informed expense forecasts, and clearing bottlenecks by sending system-generated reminders.
In summary, Tallie is a powerful expense management tool that automates data entry, enhances compliance, and streamlines the entire expense reporting process, making it an invaluable asset for businesses of all sizes.