Automated Document Accessibility Conversion with AI Tools

Automated Document Accessibility Conversion

Objective

To ensure that all documents produced by non-profit organizations are accessible to individuals with disabilities by utilizing AI accessibility tools.

Workflow Steps

1. Document Assessment

Evaluate existing documents to determine their current accessibility status.

• Utilize tools such as WAVE or axe to perform an initial accessibility check.
• Identify documents requiring conversion based on the assessment results.

2. Document Preparation

Prepare documents for conversion by ensuring they are in a compatible format.

• Convert files to a standard format (e.g., PDF, Word) if necessary.
• Ensure that all images have appropriate alt text and that tables are correctly structured.

3. AI-Driven Accessibility Conversion

Implement AI tools to automate the accessibility conversion process.

• Utilize Microsoft Accessibility Insights for automated suggestions and fixes.
• Employ Adobe Acrobat Pro DC for automated tagging of PDF documents.
• Incorporate Readability.ai to enhance text clarity and ensure compliance with accessibility standards.

4. Quality Assurance

Conduct a thorough review of the converted documents to ensure compliance with accessibility standards.

• Use NVDA (NonVisual Desktop Access) to test document accessibility from a user’s perspective.
• Perform manual checks alongside automated tools to verify the accuracy of AI-generated modifications.

5. Training and Implementation

Train staff on the importance of document accessibility and how to use AI tools effectively.

• Provide workshops on accessibility best practices and the use of AI tools.
• Develop a resource guide that includes links to AI tools and accessibility standards.

6. Continuous Improvement

Establish a feedback loop for ongoing evaluation and improvement of document accessibility practices.

• Solicit feedback from users with disabilities regarding document accessibility.
• Regularly update training materials and AI tools based on technological advancements and user feedback.

Conclusion

By implementing the ‘Automated Document Accessibility Conversion’ workflow, non-profit organizations can enhance their commitment to inclusivity and ensure that their documents are accessible to all individuals, regardless of their abilities.