AI Enhanced Candidate Screening Call Workflow for Better Evaluation

Candidate Screening Call Transcription and Evaluation

1. Preparation for Screening Call

1.1 Define Screening Criteria

Establish the key qualifications, skills, and experience required for the position.

1.2 Schedule Screening Calls

Utilize scheduling tools such as Calendly or Doodle to arrange calls with candidates.

2. Conducting the Screening Call

2.1 Initiate the Call

Begin the call by introducing yourself and explaining the purpose of the screening.

2.2 Record the Call

Use AI-driven transcription tools such as Otter.ai or Rev to automatically record and transcribe the conversation.

3. Transcription Process

3.1 Upload Recording to Transcription Tool

After the call, upload the audio file to the selected AI transcription tool.

3.2 Generate Transcription

Allow the AI tool to process the audio and generate a text transcription.

3.3 Review and Edit Transcription

Manually review the AI-generated transcription for accuracy and make necessary edits.

4. Evaluation of Candidate Responses

4.1 Analyze Transcription

Utilize AI analytics tools such as Textio or HireVue to evaluate the content of the transcription.

4.2 Score Candidate Responses

Develop a scoring rubric based on the predefined criteria and assess candidate responses accordingly.

5. Feedback and Documentation

5.1 Compile Evaluation Report

Create a comprehensive report summarizing the candidate’s strengths and weaknesses based on the evaluation.

5.2 Provide Feedback to Candidates

Communicate the results to candidates, offering constructive feedback where appropriate.

6. Continuous Improvement

6.1 Review Workflow Effectiveness

Regularly assess the effectiveness of the workflow and the AI tools utilized.

6.2 Implement Improvements

Make necessary adjustments to the workflow based on feedback and performance metrics.

7. Tools and Technologies

7.1 AI Transcription Tools

• Otter.ai
• Rev

7.2 AI Evaluation Tools

• Textio
• HireVue