AI Integrated Employee Onboarding Video Transcription Workflow

Employee Onboarding Video Transcription Workflow

1. Video Content Preparation

1.1. Identify Onboarding Videos

HR team selects relevant onboarding videos that require transcription.

1.2. Review Video Quality

Ensure that audio and visual quality are sufficient for transcription.

2. AI Transcription Tool Selection

2.1. Research AI Transcription Tools

Evaluate various AI-driven transcription tools based on features, pricing, and user reviews.

• Example: Otter.ai – Offers real-time transcription and collaboration features.
• Example: Rev.com – Provides both AI and human transcription services.
• Example: Sonix – Supports multiple languages and integrates with various platforms.

2.2. Select Appropriate Tool

Choose the most suitable AI transcription tool based on the specific needs of the HR team.

3. Transcription Process

3.1. Upload Video to AI Tool

HR team uploads the selected onboarding video to the chosen AI transcription platform.

3.2. Initiate Transcription

Start the transcription process using the AI tool, ensuring that settings such as language and format are correctly configured.

3.3. Monitor Progress

Track the progress of the transcription to ensure timely completion and address any issues that may arise.

4. Review and Edit Transcription

4.1. Initial Review

HR team conducts an initial review of the AI-generated transcription for accuracy.

4.2. Edit for Clarity

Make necessary edits to improve clarity, correct errors, and ensure that the transcription aligns with company terminology.

5. Final Approval

5.1. Quality Assurance Check

Perform a final quality assurance check to ensure the transcription meets company standards.

5.2. Obtain Approval from HR Leadership

Submit the final transcription for approval from HR leadership before dissemination.

6. Distribution and Utilization

6.1. Publish Transcription

Distribute the finalized transcription to new employees as part of the onboarding materials.

6.2. Gather Feedback

Collect feedback from new employees regarding the usefulness of the transcription to improve future onboarding processes.

7. Continuous Improvement

7.1. Evaluate AI Tool Performance

Regularly assess the performance of the AI transcription tool to ensure it meets the evolving needs of the HR team.

7.2. Update Workflow as Needed

Make necessary adjustments to the workflow based on feedback and advancements in AI transcription technology.