AI Enhanced Employee Training Session Transcription Workflow

Employee Training Session Transcription and Summarization

1. Preparation Phase

1.1 Define Objectives

Establish clear goals for the training session, including key topics to be covered and desired outcomes for participants.

1.2 Select AI Transcription Tool

Choose an appropriate AI transcription tool based on your organization’s needs. Recommended tools include:

• Otter.ai: Provides real-time transcription and collaborative features.
• Rev: Offers high accuracy with human editing options.
• Sonix: Features automated transcription with multilingual support.

2. Execution Phase

2.1 Conduct Training Session

Facilitate the training session, ensuring all participants are engaged and that the session is recorded for transcription.

2.2 Capture Audio/Video

Utilize the selected AI transcription tool to record the session. Ensure that the recording quality is optimal for accurate transcription.

3. Transcription Phase

3.1 Upload Recording

After the training session, upload the audio or video recording to the AI transcription tool for processing.

3.2 Review Transcription

Once the transcription is complete, review the text for accuracy. Utilize features such as:

• Speaker Identification: Ensure that different speakers are accurately identified.
• Editing Tools: Make necessary corrections to improve clarity and coherence.

4. Summarization Phase

4.1 Generate Summary

Use AI-driven summarization tools, such as:

• QuillBot: Offers paraphrasing and summarization capabilities.
• SMMRY: Simplifies text to key points for easy understanding.

Input the reviewed transcription into the summarization tool to create a concise summary of the training session.

4.2 Validate Summary

Review the generated summary to ensure it accurately reflects the key points discussed during the training session.

5. Distribution Phase

5.1 Share Transcription and Summary

Distribute the finalized transcription and summary to all participants and relevant stakeholders. Utilize platforms such as:

• Email: Send documents directly to participants.
• Intranet: Upload to the company’s internal resource center for future reference.

5.2 Collect Feedback

Solicit feedback from participants regarding the training session and the usefulness of the transcription and summary. This can be done through surveys or follow-up meetings.

6. Evaluation Phase

6.1 Assess Effectiveness

Evaluate the effectiveness of the training session based on participant feedback and performance metrics.

6.2 Continuous Improvement

Identify areas for improvement in both the training content and the transcription/summarization process to enhance future sessions.