AI Driven Town Hall Meeting Transcription and Key Points Workflow

Town Hall Meeting Transcription and Key Points Extraction

1. Pre-Meeting Preparation

1.1 Define Objectives

Identify the key objectives of the Town Hall meeting to ensure focused discussion.

1.2 Select AI Transcription Tool

Choose an appropriate AI transcription tool that meets the organization’s needs. Recommended tools include:

• Otter.ai: Offers real-time transcription and collaborative note-taking.
• Rev.com: Provides high-quality transcription services with human editing options.
• Descript: Integrates audio editing with transcription capabilities.

2. Meeting Execution

2.1 Record the Meeting

Utilize the selected AI transcription tool to record the Town Hall meeting. Ensure that all participants are aware of the recording.

2.2 Monitor Transcription Quality

During the meeting, periodically check the transcription for accuracy and clarity.

3. Post-Meeting Processing

3.1 Transcription Review

After the meeting, review the AI-generated transcription for any inaccuracies or unclear sections. Use tools like:

• Sonix: Offers automated editing features to enhance transcription accuracy.
• Trint: Provides an intuitive interface for editing and refining transcripts.

3.2 Key Points Extraction

Utilize AI-driven text analysis tools to extract key points and summarize discussions. Recommended tools include:

• MonkeyLearn: Offers text analysis and extraction capabilities to pinpoint essential information.
• IBM Watson Natural Language Understanding: Analyzes text for sentiment, keywords, and concepts.

4. Distribution of Transcription and Key Points

4.1 Format the Document

Organize the transcription and extracted key points into a clear, professional document format.

4.2 Share with Stakeholders

Distribute the final document to all relevant stakeholders via email or a shared collaboration platform like Microsoft Teams or Slack.

5. Feedback and Continuous Improvement

5.1 Gather Feedback

Solicit feedback from participants regarding the transcription and key points extraction process.

5.2 Implement Improvements

Analyze feedback and make necessary adjustments to the workflow and tools used to enhance future Town Hall meetings.