Automated AI Video Onboarding Workflow for New Hires

Automated Video Onboarding for New Hires

1. Pre-Onboarding Preparation

1.1 Define Onboarding Objectives

Establish clear goals for the onboarding process, including key competencies and cultural integration.

1.2 Select AI Video Tools

Identify and select appropriate AI-driven video tools such as:

• Vidyard: For creating personalized video messages.
• Wistia: To host and analyze video engagement.
• DeepBrain: For AI-generated video content based on text inputs.

2. Content Development

2.1 Script Creation

Utilize AI writing assistants like Jasper to draft engaging scripts tailored to the company culture and job roles.

2.2 Video Production

Leverage AI video creation tools such as Synthesia to generate videos featuring virtual avatars delivering the onboarding content.

3. Video Distribution

3.1 Set Up Distribution Channels

Utilize platforms like Slack or Microsoft Teams to share onboarding videos with new hires.

3.2 Automated Notifications

Implement AI-driven notification systems such as Zapier to automate reminders for new hires to complete their onboarding videos.

4. Engagement Tracking

4.1 Monitor Video Engagement

Use analytics tools provided by platforms like Wistia to track video views, completion rates, and engagement metrics.

4.2 Feedback Collection

Integrate AI survey tools like Typeform to gather feedback from new hires about their onboarding experience.

5. Continuous Improvement

5.1 Analyze Data

Utilize AI analytics tools to assess the effectiveness of the onboarding videos and identify areas for improvement.

5.2 Update Content

Regularly revise video content based on feedback and analytics to ensure relevance and engagement.

6. Final Review and Assessment

6.1 Conduct Assessment

Implement AI-driven assessments using platforms like Codility or HackerRank to evaluate new hires’ understanding of onboarding material.

6.2 Provide Certification

Issue digital certificates using tools like CertifyMe for new hires who complete the onboarding process successfully.