inBuild - Detailed Review
Business Tools
inBuild - Product Overview
Introduction to inBuild
inBuild is a web-based application that leverages artificial intelligence to streamline the accounts payable process, particularly for construction businesses. Here’s a breakdown of its primary function, target audience, and key features:Primary Function
inBuild is designed to make invoice processing effortless. It uses AI to identify and capture incoming invoices from emails, extract key data, route the invoices for approval, process payments, and reconcile expenses with project budgets. This automation helps in maintaining real-time visibility into the financial health of the company.Target Audience
The primary users of inBuild include project managers, financial controllers, accountants, and owners within the construction industry. These individuals benefit from the automated and organized financial management process that inBuild provides, allowing them to focus on more strategic aspects of their business.Key Features
Invoice Capture and Data Extraction
inBuild identifies and captures invoices from incoming emails, extracts key data fields, and pre-populates matching fields for review.Approval and Payment Processing
The system routes invoices to the appropriate team members for review and approval. Once approved, invoices can be synced with existing accounting systems for payment.Real-Time Financial Visibility
inBuild provides real-time system-wide visibility into the financial health of the company, helping in better financial management and decision-making.Centralized Process
The application centralizes the financial process, ensuring documents are automatically processed, reducing manual data entry and potential errors.Smart Search and Navigation
inBuild features a smart search function that allows users to find any document quickly by searching for IDs, vendors, amounts, or other keywords. The menu bar includes access to connected apps, settings, and a help center.Mobile and Multi-Platform Compatibility
Users can manage project financials from the field using the mobile app or through manual uploads, ensuring flexibility and convenience. Overall, inBuild is a powerful tool that simplifies financial management for construction businesses, saving time and reducing inaccuracies in the accounts payable process. inBuild - User Interface and Experience
User Interface of inBuild
The user interface of inBuild, an AI-driven construction financial management tool, is designed with ease of use and efficiency in mind, ensuring a positive user experience for its various users, including project managers, financial controllers, and accountants.Centralized and Automated Processes
inBuild centralizes financial processes, automating tasks such as document processing, job cost tracking, and pay application creation. This automation is facilitated through features like automatic document uploading and processing from email, which reduces manual data entry and minimizes the risk of errors.User-Friendly Features
The platform offers a range of user-friendly features:Mobile App
The inBuild mobile app allows users to capture documents instantly using the camera feature, making it easy to submit physical documents and receipts on the go. This app also enables swift invoice reviews and approvals, allowing projects to move forward without being tied to a desk.Electronic Filing Cabinet
Users can easily search and retrieve past invoices and documents, keeping their business operations organized and audit-proof.Integration with Other Tools
inBuild integrates seamlessly with other financial and project management tools such as DocuSign, Procore, QuickBooks Desktop, and Sage 100. These integrations help in managing contracts, automating lien waivers, tracking signatures, and reconciling bills and invoices, further streamlining the financial management process.Customizable and Accessible
The platform allows for customizable pay applications, which can be exported with a single click. This flexibility ensures that users can provide their clients with the specific information they need. Additionally, the review and approval process is streamlined, allowing project managers to focus only on documents relevant to their projects.Support and Resources
inBuild provides a wealth of support and resources. Users have access to a team of experts who can address technical requirements, offer customized demos, and provide pricing information. This support ensures that users can maximize the benefits of the platform and resolve any issues promptly.Overall User Experience
The overall user experience is enhanced by the platform’s ability to save time and reduce inaccuracies. For instance, users have reported cutting down their monthly financial management time from 16 hours to less than 4 hours without any inaccuracies. This significant time savings and error reduction contribute to a highly positive and efficient user experience.Summary
In summary, inBuild’s user interface is intuitive, automated, and highly integrated, making it easy for users to manage their construction project finances efficiently and accurately. inBuild - Key Features and Functionality
inBuild Overview
inBuild is an AI-driven business tool specifically designed to streamline and automate accounts payable processes, particularly for the construction industry. Here are the main features and how they work:
Automated Document Upload
inBuild integrates with your email, such as Gmail, to automatically capture and upload invoices from email attachments. This eliminates the need for manual downloading and uploading of documents, saving time and reducing errors.
AI-Driven Document Processing
Once documents are uploaded, inBuild’s AI technology extracts key data from each invoice, such as vendor information, dates, and amounts. This data is then pre-populated into matching fields, ensuring accuracy and efficiency.
Approval Workflow
The extracted data is reviewed by an admin for accuracy before being digitally distributed to approvers. This approval workflow is automated, allowing project managers to review invoices through the inBuild inbox or via the mobile app. Cost codes are assigned, and invoices are approved for payment, with all line items flowing into live project budgets.
24/7 Background Processing
inBuild’s AI works continuously in the background, processing documents and managing data around the clock. This ensures that your financial data is always up-to-date and that you never miss a beat.
Centralized Document Management
The inBox, which is the homepage of inBuild, serves as a centralized hub where new invoices from all sources (email, manual upload, and the mobile app) are populated. This allows for easy monitoring and management of all documents in one place.
Smart Search and Filtering
inBuild features a smart search function that enables you to find any document quickly by searching for an ID, vendor, amount, or other keywords. This makes it easy to retrieve documents from any point in the workflow.
Integration with Other Tools
inBuild integrates seamlessly with various other tools and platforms, such as DocuSign for managing contracts and lien waivers, Procore for project management, and accounting software like QuickBooks Desktop and Sage 100. This integration allows for the synchronization of invoices and other financial data, eliminating the need for manual data entry.
Mobile App Accessibility
Project managers can review and approve invoices on-site using the inBuild mobile app, ensuring that the approval process is not limited to the office environment.
Security and Compliance
The integration process with email services like Gmail is secure and uses OAuth 2.0 authorization, ensuring that your data is protected and accessed only with your permission.
Continuous Monitoring
You can easily monitor which documents have been synced and processed, keeping you informed and in control of your financial data at all times.
Conclusion
By leveraging AI and advanced automation, inBuild significantly streamlines accounts payable processes, reduces manual errors, and enhances overall financial management efficiency.
inBuild - Performance and Accuracy
Performance
inBuild is designed to streamline and automate various financial tasks for construction companies, such as managing invoices, accounts payable, and project financials. Here are some performance highlights:
Automation and Efficiency
inBuild automates the processing of financial documents, reducing the time spent on manual tasks. For instance, documents are automatically uploaded and processed from email, and key details are extracted, which significantly reduces the time burden on financial management.
Job Cost Tracking
The system provides a schedule of values that updates in real-time, giving the most accurate and up-to-date financial status for projects. This feature helps in maintaining accurate financial records and ensures that all financial aspects of the project are well-managed.
User Experience
The platform allows project managers, financial controllers, and accountants to manage project financials from anywhere, including through a mobile app. This flexibility enhances user engagement and productivity.
Accuracy
The accuracy of inBuild can be inferred from its ability to process financial data accurately and consistently:
Automatic Document Processing
inBuild ensures that financial documents are accurately processed, minimizing errors that could arise from manual data entry. This automated process helps in maintaining high accuracy in financial records.
Consistency and Reliability
The system centralizes the financial process, ensuring that all documents are processed consistently. This consistency is crucial for maintaining accurate financial records and avoiding discrepancies.
Integration with Other Platforms
inBuild integrates with other financial platforms, ensuring seamless data transfer and reconciliation. This integration helps in maintaining data accuracy across different systems.
Limitations and Areas for Improvement
While the provided information highlights the strengths of inBuild, there are some potential limitations and areas that could be improved upon:
Data Quality
Like any AI-driven system, the accuracy of inBuild is heavily dependent on the quality of the data it processes. If the input data is noisy, incomplete, or biased, it could affect the overall accuracy of the financial records. Ensuring high-quality data through proper data cleaning and preprocessing is essential.
Customization and Flexibility
While inBuild offers customizable features such as pay application creation, there might be a need for more tailored solutions for specific construction companies. Ensuring that the system can adapt to various business needs and workflows could be an area for improvement.
User Support and Training
Although inBuild provides support and has a team of experts available, comprehensive training programs or detailed user guides might be necessary to ensure that all users can maximize the system’s capabilities. This could enhance user engagement and reduce any learning curve associated with the platform.
In summary, inBuild demonstrates strong performance and accuracy in automating and managing construction financial tasks. However, ensuring high-quality data input and potentially offering more customized solutions could further enhance its effectiveness.
inBuild - Pricing and Plans
Pricing Plans
inBuild offers a straightforward pricing model with a single main plan, although there is the option for custom pricing for specific business needs.Essential Plan
- The primary plan is priced at $299 per month.
Features
Here are some of the key features included in the inBuild plans:- Unlimited Users and Data Storage: All plans come with unlimited users and data storage, allowing your entire team to use the platform without additional costs.
- ePayment Fees:
- ACH: $0 transaction fee
- Check: $0 processing fee
- Credit Card: 2.9% transaction fee.
- Predictable Pricing: The pricing is structured to be predictable and includes the features most needed by construction businesses.
Additional Services
While the main plan includes a comprehensive set of features, there are some additional considerations:- Custom Pricing: For businesses with unique needs, inBuild offers custom pricing. You can contact their team to discuss your specific requirements.
- Onboarding: The onboarding process involves 30-minute sessions over three weeks. This can be adjusted based on special considerations or customizations.
Free Options
There is no free plan available, but inBuild does offer a 60-day money-back guarantee. If you are not satisfied with the service within the first 60 days, you can get a full refund.Billing Frequencies
inBuild supports both monthly and yearly billing. If you need other billing schedules, you can discuss this with their account representatives. By choosing inBuild, you get a clear and predictable pricing structure along with comprehensive features to support your construction business needs. inBuild - Integration and Compatibility
Integrations with Other Tools
inBuild is designed to integrate seamlessly with a variety of financial and document management tools. Here are some of the key integrations:
- QuickBooks Online and QuickBooks Desktop: inBuild syncs with both versions of QuickBooks, allowing users to connect to one or multiple QuickBooks Online (QBO) accounts, sync invoices, and manage financial data efficiently.
- DocuSign: inBuild integrates with DocuSign, enabling users to send documents for signature, establish templates, and utilize the integration for contracts and change orders.
Compatibility Across Different Platforms
While the specific website for inBuild does not provide detailed information on its compatibility across various devices and operating systems, here are some general points:
- Web Access: inBuild can be accessed via a web interface, which means it can be used on any device with a modern web browser, regardless of the operating system (Windows, macOS, Linux, etc.).
- Mobile App: inBuild offers a mobile app that allows users to upload documents, manage project finances, and perform other tasks on the go. This app is likely available for both iOS and Android devices, though specific details are not provided.
Document Management and Automation
inBuild automates document processing, job cost tracking, and pay application creation, which can be managed from various devices. The system centralizes the process, making it accessible from anywhere, whether through the web interface or the mobile app.
Technical Requirements and Support
For any technical requirements or specific platform compatibility questions, inBuild provides support through their help center and expert team. Users can schedule a call to get a personalized overview of the product’s capabilities and address any technical inquiries.
Summary
In summary, while the detailed technical compatibility of inBuild across different devices and operating systems is not explicitly stated, it integrates well with key financial tools and offers web and mobile access, ensuring users can manage their financial tasks efficiently from various platforms. For specific technical questions, users can rely on inBuild’s support team.
inBuild - Customer Support and Resources
Customer Support Options
inBuild, a platform focused on streamlining construction financials, offers several comprehensive customer support options and additional resources to ensure users get the most out of their product.
Immediate Support
inBuild prides itself on quick response times. Their support team responds within 5 minutes, ensuring minimal downtime and swift resolution to any issues you might encounter.
Expert Assistance
The support team at inBuild is based in the United States and consists of experts with industry experience. This ensures effective communication and quick resolution of complex issues. For more intensive support, they offer same-day video conferencing to address any specialized training or complex problems.
Knowledgebase and Resources
Users can access a knowledgebase that provides detailed information and best practices for using the inBuild platform. This resource helps users solve common issues on their own and optimize their workflow.
Contact Channels
inBuild offers multiple contact channels for different types of inquiries:
- Help & Support: For assistance with the application, users can contact the support team via email at support@inbuild.ai or call them at 970.450.5186.
- Sales & Accounts: For questions about getting started or existing subscriptions, users can reach out to sales@inbuild.ai or call 970.450.5186.
- Press & Media: Journalists and media personnel can contact marketing@inbuild.ai for press inquiries.
Personalized Demos and Support
inBuild provides the option to schedule a call with their experts for a personalized overview of the product, including technical requirements, customized demos, pricing information, and product capabilities. This ensures that users get a clear understanding of how inBuild can meet their specific needs.
Mobile and Integrated Support
The platform also includes a mobile app that allows users to upload documents from anywhere, which are then processed when they return to the office. This mobile functionality, combined with integrations with other financial platforms like Procore, DocuSign, QuickBooks Desktop, and Sage 100, ensures seamless document management and workflow optimization.
By offering these diverse support options and resources, inBuild ensures that its users can efficiently manage their construction financials with minimal hassle and maximum support.
inBuild - Pros and Cons
Advantages
Improved Efficiency
AI-driven tools can automate repetitive tasks such as data entry, customer service interactions, and analysis of large volumes of data. This frees up human resources to focus on more strategic and creative activities, boosting overall productivity.Enhanced Decision-Making
AI can integrate large volumes of scattered data, providing a comprehensive view of the enterprise. This capability helps in making informed decisions and strategic planning by identifying trends, patterns, and insights that might be missed by human analysts.Customer Experience
AI can enhance the customer experience by providing 24/7 availability through chatbots, analyzing customer interactions to identify needs and concerns, and helping marketers create more effective campaigns. This can lead to better customer engagement and retention.Predictive Analytics
AI tools can optimize various business processes such as supply chain management, inventory, and financial planning through predictive analytics. They can also aid in early detection of fraud and other anomalies, helping businesses make better decisions and prevent potential losses.Time and Cost Savings
By automating time-intensive tasks, AI can save businesses significant time and money. For example, small business owners have reported saving up to 13 hours a week by using AI tools, which can then be redirected to higher-value work and investing in new solutions.Disadvantages
Impersonal Interaction
One of the main concerns is that AI can make customer interactions feel impersonal, which can be detrimental for businesses that rely on a personal touch to differentiate themselves from competitors.Job Displacement
There is a risk that AI could replace certain jobs, particularly those involving repetitive tasks. This can be a significant concern for employees and the community.Complexity and Cost
Implementing AI can be costly and complex. The development and integration of AI solutions require significant investment, and there is a practical challenge in identifying the right use cases, selecting the right tools, and training staff.Ethical and Legal Concerns
AI raises several ethical and legal concerns, such as biases in algorithms, potential copyright issues, and privacy concerns. Ensuring transparency and addressing these concerns is crucial for maintaining trust and compliance.Accuracy and Reliability
AI is not 100% accurate and can generate misleading or inaccurate content. Regular checks and updates by qualified developers are necessary to ensure the high standards required by businesses. By considering these points, businesses can better evaluate the potential benefits and challenges of integrating AI-driven tools like InBuild into their operations. inBuild - Comparison with Competitors
When Comparing inBuild to Other AI-Driven Business Tools
In the construction and financial management sector, here are some key points to consider:
Unique Features of inBuild
- Automated Accounts Payable: inBuild stands out with its advanced OCR (Optical Character Recognition) and AI capabilities, which automate the invoicing process from start to finish. This includes automatic extraction of data fields from invoices, reducing manual data entry significantly.
- Unified Inbox: inBuild offers a centralized inbox where all payable documents can be managed, regardless of whether they are received via email, mobile app, or directly from integrated tools like Procore.
- Custom Workflows: The platform allows for customized approval processes that fit the unique structure and project demands of a company, ensuring efficient and controlled decision-making.
- Mobile App: inBuild’s mobile app enables users to capture and submit physical documents and receipts quickly, and review invoices on the go, streamlining the approval process.
Integrations
- inBuild integrates seamlessly with various tools such as DocuSign for contract management, Procore for project management, QuickBooks Desktop, and Sage 100 for financial reconciliation.
Potential Alternatives
Osfin
- Osfin is an alternative that automates financial reconciliation, invoice processing, and payout management. It is particularly useful for those needing a comprehensive financial operations platform, but it may not offer the same level of construction-specific features as inBuild.
Constructable
- Constructable is an AI-powered construction management platform that focuses on intelligent collaboration tools, document management, and real-time communication. While it is more geared towards overall construction management, it lacks the specialized accounts payable automation that inBuild provides.
Serina
- Serina is an invoice automation software that offers end-to-end automation of invoice processing. It is a good option for those looking to streamline their invoicing but may not have the same level of integration with construction-specific tools as inBuild.
Inwisely
- Inwisely is an AI-powered accounts receivable automation platform that focuses on reducing Days Sales Outstanding (DSO) and improving collection effectiveness. It is more oriented towards accounts receivable rather than accounts payable, making it less suitable for inBuild’s specific use case.
Buildertrend
- Buildertrend is another construction management tool that offers budget tracking, document storage, and invoicing features. However, it lacks the automated invoicing and OCR capabilities of inBuild, requiring more manual data entry.
Conclusion
In summary, while alternatives like Osfin, Constructable, Serina, Inwisely, and Buildertrend offer various financial and construction management features, inBuild’s unique strengths lie in its automated accounts payable process, unified inbox, and specialized integrations tailored for the construction industry.
inBuild - Frequently Asked Questions
Frequently Asked Questions about inBuild
How do I sign into inBuild?
To sign into inBuild, you can do so through your browser by visiting the login page at.
What is the general workflow of inBuild?
inBuild works by scanning the email addresses you specify for incoming documents, identifying and capturing invoices, extracting key data, and pre-populating matching fields. An admin from your team reviews the data for accuracy and then digitally distributes it to approvers. Once approved, the invoices can be synced with your existing accounting system for payment.
How does the inBuild mobile app help with document management?
The inBuild mobile app allows you to capture documents instantly using its camera feature, eliminating the need for paper trails. You can snap and submit physical documents and receipts with just a tap. The app also enables swift invoice reviews and approvals, allowing you to manage your financials and keep projects moving forward from anywhere.
What integrations does inBuild offer?
inBuild integrates with several tools to enhance your workflow. You can connect your DocuSign account to manage contracts, automate lien waivers, and track signatures. It also syncs with Procore for invoice processing and project management, and with QuickBooks Desktop and Sage 100 for reconciling bills and invoices.
How much does inBuild cost?
inBuild offers a pricing plan called “Essential” which costs $299 per month. All plans come with unlimited users and data storage. Additionally, there are no transaction fees for ACH payments, no processing fees for checks, and a 2.9% transaction fee for credit card payments. Custom pricing is also available for specific business needs.
What kind of support does inBuild offer?
If you need help with inBuild, you can chat with their support team via email at. They also offer a help center with articles and training courses to help you get started and become a power user of the platform.
How long does the onboarding process take?
The onboarding process for inBuild typically takes place over three weeks in 30-minute sessions. However, if you have special considerations or customizations, this process may take additional time. The account representatives are available to build a custom schedule to integrate the platform into your business workflows.
What if I’m not satisfied with inBuild?
inBuild offers a 60-day money-back guarantee. If you’re not satisfied with your inBuild experience within the first 60 days of use, you can get a full refund.
Can I have multiple users on the same account?
Yes, inBuild allows unlimited users on any account without additional cost. This means you can get your entire team using the platform at no extra charge.
How do I learn more about using inBuild?
To learn more about using inBuild, you can continue with the training courses available in the help center. You can also schedule a demo to see how the unified accounts payable system can transform your business.
inBuild - Conclusion and Recommendation
Final Assessment of inBuild
Overview and Key Features
inBuild is an AI-driven platform specifically crafted for the construction industry, focusing on streamlining construction financial management. It leverages an advanced digital assistant to automate various tasks such as invoice processing, enhance collaboration among project stakeholders, and provide real-time insights into project progress.
Key Benefits
- Automated Invoice Processing: inBuild eliminates the time spent on manual data entry, ensuring all project stakeholders have access to up-to-date information.
- Real-Time Financial Analytics: The platform offers real-time financial analytics, which help identify potential issues early, thereby improving decision-making and project outcomes.
- Enhanced Collaboration: inBuild facilitates better collaboration among project stakeholders by ensuring everyone has access to the latest project information.
Who Would Benefit Most
inBuild is particularly beneficial for construction professionals, project managers, and financial managers involved in construction projects. Here are some specific roles that would gain significant value from using inBuild:
- Construction Project Managers: They can track project progress in real-time and identify potential delays or issues early.
- Financial Managers: They can benefit from automated invoice processing and real-time financial analytics to make informed financial decisions.
- Contractors and Subcontractors: These stakeholders can ensure they are aligned with the project schedule and budget through inBuild’s comprehensive project reports.
Overall Recommendation
inBuild is a valuable tool for anyone involved in the financial and project management aspects of construction projects. Here’s why you might consider using it:
- Efficiency and Productivity: By automating manual tasks like invoice processing, inBuild significantly reduces the administrative burden, allowing teams to focus on more critical aspects of the project.
- Early Issue Detection: The real-time analytics and progress tracking features help in identifying potential issues before they escalate, ensuring projects stay on schedule and within budget.
- Improved Decision-Making: With accurate and up-to-date financial insights, decision-makers can make more informed choices, leading to better project outcomes.
In summary, inBuild is a highly recommended tool for construction professionals looking to streamline their financial management, enhance collaboration, and improve overall project efficiency. Its features are well-suited to address the specific needs of the construction industry, making it a valuable addition to any construction project management toolkit.