Taskworld - Detailed Review
Business Tools
Taskworld - Product Overview
Taskworld Overview
Taskworld is a cloud-hosted visual task management and planning application that serves as a comprehensive tool for teams to manage and complete tasks efficiently. Here’s a brief overview of its primary function, target audience, and key features:
Primary Function
Taskworld is intended to help teams align their efforts, create, organize, and assign tasks, and monitor the progress of projects. It transforms abstract ideas into actionable tasks, facilitating effective use of human capital and creativity within an organization.
Target Audience
Taskworld is used by both small and large teams across various industries. It is particularly popular among companies with 10-50 employees and revenues ranging from $1 million to $10 million. However, it also serves larger enterprises, including notable names like UnitedHealth Group, Accor, and Intersport.
Key Features
- Visual Task Management: Taskworld uses tools like Kanban boards, burnup and burndown charts, and project analytics to visualize and manage tasks effectively.
- Collaboration Tools: The platform includes features like task comments, @mentions, file exchange, and group chats to facilitate communication and collaboration among team members.
- Multiple Project Views: Users can visualize their workflow using different views such as Board, Table, or Timeline, helping them stay on top of their projects.
- Custom Fields and Tags: These allow teams to track important information and consolidate tasks by common topics, making it easier to manage similar tasks across projects.
- Integrations: Taskworld seamlessly integrates with popular tools like Microsoft Teams, Slack, GitHub, Google, and Dropbox, and can connect to over 3,000 apps via Zapier.
- Performance Analytics: The platform provides dashboards and charts to track project progress and generate reports with ease.
- Security and Compliance: Taskworld is GDPR and SOC II compliant, ensuring data security with features like two-factor authentication (2FA) and enhanced data security measures.
Conclusion
Overall, Taskworld is a versatile and user-friendly platform that helps teams streamline their workflows, enhance collaboration, and make informed business decisions.
Taskworld - User Interface and Experience
User Interface Overview
The user interface of Taskworld is crafted with a strong focus on ease of use and simplicity, making it accessible to a wide range of users, from entrepreneurs to enterprise teams.
Ease of Use
Taskworld is known for its intuitive design. The platform is easy to get started with, requiring minimal time to learn and set up. Users can sign up quickly using their email or Google account and begin using the software via a web browser, desktop application, or mobile app.
Interface Layout
The interface is organized in a way that makes it easy to manage projects. Taskworld offers various project views, including a kanban board, list, calendar, timeline (similar to Gantt charts), and spreadsheet view. These visual tools help users streamline their workflow and keep track of tasks efficiently.
Collaboration Features
Taskworld facilitates easy collaboration among team members. Users can assign tasks to different people based on their responsibilities, communicate directly on tasks through comments and @mentions, and share files. The platform also includes team messaging features, allowing users to see who is online and who has seen their comments.
User Experience
While Taskworld is generally praised for its simplicity and ease of use, there are some minor navigation issues noted by users. For instance, some users found the symbols in the left-hand menu to be vague, making it slightly frustrating to move between task views or reports and project views. However, these issues are not significant enough to hinder the overall user experience.
Accessibility and Flexibility
The platform is highly accessible, allowing users to work from anywhere with an internet connection. Taskworld supports multiple devices, including web apps, desktop apps for Windows and macOS, and mobile apps for Android and iOS. This flexibility ensures that users can manage their projects and collaborate with their team regardless of their location.
Feedback and Support
Taskworld also provides various support channels, including ticket-based support, tutorials, a knowledge base, a forum, live chat, and phone support. These resources help users resolve any issues quickly and get the most out of the platform.
Conclusion
In summary, Taskworld’s user interface is designed to be user-friendly, intuitive, and easy to use, making it an excellent choice for teams looking to streamline their project management without the need for extensive technical skills.
Taskworld - Key Features and Functionality
Taskworld Overview
Taskworld is a comprehensive project management and task tracking software that offers a wide range of features to enhance productivity, collaboration, and communication within teams. Here are the key features and how they work:
Project and Task Management
Taskworld provides multiple project views, including a kanban board, list, table, calendar, and timeline or Gantt view. These views allow teams to visualize progress, streamline workflows, and manage multiple projects effectively. Teams can organize, prioritize, and delegate tasks using these interactive views, ensuring that all tasks are tracked and managed efficiently.
Workload Planning and Management
The workload planning feature helps in managing the workload of the entire team by monitoring which tasks are assigned to whom. This ensures that no team member is overloaded and that tasks are distributed evenly, promoting better work balance and productivity.
Communication and Collaboration
Taskworld includes integrated chat functionality, both individual and group chats, which enables team members to communicate effectively. Users can leave comments, share files, and use @mentions directly on tasks. This context-focused collaboration ensures that all relevant information is accessible within the task itself.
Time Tracking
The built-in time tracking tool allows teams to track the time spent on tasks, helping in project budgeting and resource allocation. This feature provides insights into how much time is being spent on different tasks, aiding in more accurate project planning.
Dependency Management and Prioritization
Taskworld allows users to set dependencies between tasks, prioritize tasks using labels and priority levels, and assign task points. These features help in creating a structured workflow where tasks are executed in the right order and importance.
Reporting and Analytics
The platform offers interactive dashboards with organized charts and advanced filters. Teams can generate project reports and share them with stakeholders to keep everyone updated. The workload report shows what teams are working on and how much work they are doing, helping project managers to rebalance the load as needed.
Security and Compliance
Taskworld is GDPR and SOC II compliant, ensuring high standards of data security. It also features two-factor authentication (2FA) and enhanced data security measures to protect user data.
File Storage and Exchange
Users can store and exchange files directly within the platform. Files can be attached to tasks or accessed through the files tab, making it easy to share and collaborate on documents.
Integrations
Taskworld supports various integrations, including Google Meet for video chats, and can be connected with other apps using Zapier. This allows for automation of repetitive tasks and seamless integration with other tools and platforms.
AI Tools
While the primary sources do not detail extensive AI integration within Taskworld’s core features, the platform does offer some automation capabilities. For example, users can set up automations and use templates to streamline workflows. However, for more advanced AI-driven integrations, users might need to rely on external platforms like Zapier, which can integrate Taskworld with AI models for tasks such as data extraction and summarization.
User Permissions and Access Control
Taskworld allows administrators to set user permissions, assigning roles such as admins, followers, and guests across different tasks. This ensures that the right people have access to the right information and tasks.
Templates and Automations
The platform offers templates and automation features that help in creating and managing tasks more efficiently. These templates can be customized to fit specific business needs, and automations can be set up to perform repetitive tasks automatically.
Conclusion
In summary, Taskworld is a versatile tool that combines various features to facilitate effective project management, collaboration, and communication. Its user-friendly interface and comprehensive set of tools make it suitable for teams of all sizes and industries.
Taskworld - Performance and Accuracy
Performance of Taskworld
Taskworld is a project management tool that offers several features to streamline workflow, enhance collaboration, and improve communication within teams. Here are some key points regarding its performance:
User Interface and Usability
Taskworld is praised for its easy-to-use interface, making it accessible for teams of various sizes and skill levels. Users appreciate the simplicity and the lack of a significant learning curve.
Feature Set
The tool includes a range of features such as customizable kanban boards, timelines, calendars, and a built-in chat tool. These features help in managing multiple projects, tracking tasks, and planning workloads effectively.
Performance Issues
Some users have reported performance issues, such as slow loading times and occasional errors. These issues can be frustrating, especially when they impact critical tasks. However, Taskworld has acknowledged these problems and is working to resolve them.
Accuracy and Reliability
Task Tracking and Management
Taskworld is reliable for tracking multiple projects and tasks across different teams. It provides a clear overview of tasks through various views like kanban boards, tables, and timelines, although the timeline view is noted to be less robust compared to other Gantt chart tools.
Communication Tools
The chat feature is highly regarded for facilitating communication among team members at different levels (individual, task, project, group, and everyone). This enhances collaboration and ensures that no tasks are overlooked.
Limitations in Advanced Features
While Taskworld is good for basic task management, it lacks some advanced features that more sophisticated users might need. For example, the timeline view does not allow for easy dependency creation, and there is no zoom in/out feature, which can be a limitation.
Areas for Improvement
Pricing and Plan Flexibility
Users have expressed dissatisfaction with the pricing model, particularly the lack of clear options to downgrade plans or delete accounts. This can be confusing and may lead to higher costs than anticipated.
Export and Reporting Features
There is a need for better export options, such as exporting tasks to Excel for management reports. This would enhance the tool’s utility for generating detailed reports.
Mobile and Browser Performance
The app can be slow to refresh in certain browsers like Safari, and the iPad and iPhone versions need improvement. These issues can affect the overall user experience.
Customer Support
While Taskworld offers various support channels like a knowledge base, video tutorials, and ticket-based support, some users have found the support to be less than satisfactory. The video tutorials are brief and not comprehensive enough for complex issues.
Conclusion
Taskworld is a solid choice for basic project management needs, offering a user-friendly interface and essential features for task tracking and team collaboration. However, it falls short in advanced features and has some performance and support issues that need to be addressed. For users requiring more sophisticated project management tools, it might be worth exploring alternative options.
Taskworld - Pricing and Plans
Taskworld Pricing Overview
Taskworld offers a structured pricing plan to cater to various needs, from individuals to large enterprises. Here’s a breakdown of their plans, features, and pricing:
Free Plan
- This plan is free forever and is suitable for individuals or small teams.
- It allows up to 3 users (though some sources mention up to 15 users, the official pricing page states 3 users).
- Features include unlimited projects, but you are limited to a kanban board view only.
- You get 1GB of storage and no guest invitations.
Premium Plan
- The Premium plan costs $8 per user per month on an annual subscription.
- It offers unlimited projects and users, with features such as list and table views in addition to the kanban board.
- You can create subtasks, set reminders, and add scoring points to tasks.
- This plan includes 100GB of storage and allows up to 10 external guest invitations.
Business Plan
- The Business plan is priced at $15 per user per month on an annual subscription.
- It includes all the features from the Premium plan, plus additional functionalities like Gantt charts, calendar views, and the ability to sync tasks across multiple projects.
- You can invite up to 30 external guests and get 1TB of storage.
- This plan is ideal for larger teams working with partners, vendors, and other external suppliers.
Enterprise Plan
- The cost of the Enterprise plan is negotiable with the sales team, generally becoming more cost-effective with more users.
- This plan offers unlimited storage, unlimited guest invitations, and dedicated support through a success manager.
- It includes additional security features such as SAML 2.0 single sign-on and a dedicated cloud for your organization.
- This plan is recommended for teams with more than 30 users and organizations with high security demands.
Free Trial
- Taskworld offers a 14-day free trial that includes the full range of features from the Business plan.
- This allows you to experience all the features before deciding which plan to continue with after the trial ends.
Summary
In summary, Taskworld provides a range of plans to fit different team sizes and needs, from a free plan for small teams to more comprehensive paid plans for larger and more complex operations.
Taskworld - Integration and Compatibility
Integrations
Taskworld supports several key integrations that help automate workflows and simplify processes:Key Integrations
- Google Drive: Allows users to access, share, and collaborate on files directly within Taskworld.
- Microsoft Outlook: Enables users to manage email, calendar, contacts, and tasks, with features like sharing attachments and booking conference rooms.
- Dropbox: Users can easily attach Dropbox files to projects, tasks, and comments.
- Microsoft Teams: Integrates Taskworld notifications and tasks into Microsoft Teams, though it is currently not compatible with Google SSO.
- Slack: Receive Taskworld notifications in Slack to stay updated on projects.
- Zapier: Connects Taskworld with over 3,000 apps using “If this, then that” logic, allowing for automated workflows.
- GitHub: Connects GitHub pull requests to tasks in Taskworld to track status and code changes.
- Google Meet: Allows users to start video calls directly from the Taskworld chat.
Platform Compatibility
Taskworld is accessible across various platforms:Available Platforms
- Web App: Available on any device with a web browser.
- Desktop Apps: Taskworld has desktop apps for both Windows and macOS, which mirror the web-based version but do not support offline use.
- Mobile Apps: There are apps for Android and iOS, although the mobile apps have been reported to be less responsive and clunky compared to the desktop and web versions.
Additional Features
Taskworld also offers an Open API, which allows users to query and change information in their workspace, automate functionalities, or build custom integrations. This flexibility is particularly useful for businesses looking to customize their workflow management. In summary, Taskworld integrates seamlessly with a range of popular tools and services, and it is compatible with multiple platforms, including web, desktop, and mobile devices, although the mobile experience may need improvement. This integration capability helps users streamline their workflows and stay updated on their projects across different environments. Taskworld - Customer Support and Resources
Customer Support
Taskworld does not offer live chat or telephony support. However, you can initiate contact through a chat box within the app, where initial responses will be from a bot. For more detailed issues, you can use the ticket-based support system, which promises a response within three hours, although in practice, this can sometimes take longer.
Additional Resources
- Knowledge Base: Taskworld has an extensive knowledge base filled with articles and how-tos that provide helpful information for using the platform. This resource is particularly useful for more complex guidance.
- Video Tutorials: While the video tutorials are limited, with only five available and none longer than five minutes, they are sufficient for getting started with the basics of Taskworld.
- Taskworld Academy: Although the academy is somewhat disappointing compared to other platforms like Asana, it still offers some educational content to help users learn the software.
- Forum: Users can engage with the community through a forum, which can be a valuable resource for sharing tips and resolving issues.
Integrations and Automation
Taskworld also offers powerful integrations with other tools and services, such as Slack, Microsoft Teams, GitHub, Dropbox, and Zapier. These integrations help automate workflows, simplify processes, and keep you updated on project progress even when you’re not in your workspace.
Time Tracking and Project Management Tools
In addition to support resources, Taskworld provides a range of project management features, including time tracking, dependency management, and various project views such as timeline, table, and Kanban board. These tools help you stay organized and ensure that your team is aligned and productive.
By leveraging these support options and resources, you can effectively manage your projects and tasks within Taskworld.
Taskworld - Pros and Cons
Pros of Taskworld
Taskworld offers several significant advantages that make it a valuable tool for business teams:User-Friendly Interface
Taskworld is praised for its ease of use, requiring no real learning curve. It is easy to set up tasks, project groups, and identify all projects in one place.Comprehensive Project Management
The platform allows you to track multiple projects across various teams and roles, providing a bird’s-eye view of all tasks through its overview page. You can filter tasks by people, deadlines, or priority, ensuring nothing slips through the cracks.Effective Communication
Taskworld enables context-focused collaboration through task comments, @mentions, and direct file exchange. It also includes individual and group chat features, as well as the ability to start video calls with one click.Organizational Tools
The platform features Kanban boards, checklists, subtasks, deadlines, reminders, tags, and taskpoints to help prioritize work. You can assign people as assignees or followers and set reminders to draw awareness.Performance Analytics and Feedback
Taskworld includes performance analytics and integrated feedback reminders, which help in nurturing company culture and monitoring the status of tasks and projects.Security and Compliance
The platform is GDPR and SOC II compliant, with two-factor authentication (2FA) and enhanced data security features, ensuring your data is secure.Cons of Taskworld
Despite its many advantages, Taskworld also has some notable drawbacks:Pricing
One of the main complaints is that the pricing is a bit high, which can be a barrier for some users.Technical Issues
Users have reported occasional bugs, slow loading times, and inconsistent customer support. Some issues have taken a long time to resolve, which can impact productivity.Limited Features in Certain Areas
The timeline feature, while similar to Gantt charts, lacks some functionalities such as a zoom in/out feature. Additionally, there are no options for branding, task/project export, or exporting reports.Search Function
The search function can be unreliable at times, not always returning the desired results even with unique keywords.Lack of Caching on iOS
Users have noted that there is a lack of caching on iOS, which can affect performance.Plan Management
There is no clear option to downgrade plans or delete accounts, which can be confusing and inconvenient. Overall, Taskworld is a powerful and user-friendly project management tool, but it does come with some limitations and technical issues that users should be aware of. Taskworld - Comparison with Competitors
When Comparing Taskworld to Competitors
When comparing Taskworld to its competitors in the project collaboration and management category, several key points and unique features stand out.
Unique Features of Taskworld
- Taskworld is a cloud-based project and task management application that combines visual task boards, private and group messaging, project analytics, and interactive dashboards. It offers features like task lists, custom backgrounds, privacy settings, project templates, and an interactive dashboard, which facilitate efficient workflow and task management.
- Taskworld provides mobile apps for Android, iPhone/iPad, and Windows Mobile devices, ensuring uninterrupted communication even in the field.
- It integrates with tools like Gmail, Outlook, Box, Dropbox, and Google Drive, though it is largely an all-in-one solution that minimizes the need for external integrations.
Competitors and Alternatives
G Suite
- G Suite holds a significant market share of 83.72% in the project collaboration category. It offers a suite of productivity tools including Gmail, Google Drive, Google Docs, and Google Sheets, which are highly integrated and widely used.
Slack
- Slack is another major competitor with a 6.43% market share. It focuses on real-time messaging, archiving, and search, providing a unified communication hub. Slack’s features include flexible notifications, file browsing, and support for multiple channels and integrations.
JIRA Software
- JIRA Software has a 1.33% market share and is known for its comprehensive project management capabilities, especially in software development. It offers workflows, boards, and detailed task management with statuses, comments, and attachments all in one place.
Trello
- Trello is often cited as a top alternative to Taskworld. It uses the concept of boards and lists to manage projects visually. Trello is accessible from any browser and has mobile apps for Android and iPhone/iPad devices. It is known for its simplicity and flexibility.
Asana
- Asana is a task and project management application that facilitates team collaboration and communication. Key features include a “my tasks” list, focus mode, email bridge, multiple workspaces, and real-time updates. Asana is particularly useful for large teams to streamline complex workflows.
monday.com
- monday.com is a no-code work management platform that offers fully customizable solutions for various use cases such as marketing, sales, operations, and more. It provides features like automations, time tracking, document sharing, and real-time collaboration. monday.com also supports multiple visual board views and integrations with other tools.
Smartsheet
- Smartsheet is a web-based collaboration product that can be used for team task management, project management, sales pipeline tracking, and more. It includes features like budget reports, group calendars, document management, and email integration. Smartsheet is versatile and can manage both basic task lists and complex processes.
Other Alternatives
- Other notable alternatives include:
- Zoho Projects: Offers Gantt charts, resource management, and time tracking, with a focus on efficiency and ease of use.
- Bordio: Provides a project planning calendar, kanban boards, and real-time chat within tasks, integrating with Google Calendar.
- nTask: A free platform for individuals and teams, offering features like checklists, project management, and time tracking.
- Forecast: Combines project management, resource planning, and team collaboration, using AI for automating administrative tasks.
- Jira Work Management: Helps manage business projects with workflows, boards, and detailed task management features.
Market Share and Customer Distribution
- Taskworld’s market share is not as dominant as its competitors like G Suite and Slack, but it has a significant user base, particularly among companies with 500-999 employees and those with over 10,000 employees. Its customers are distributed across various geographies, with the United States, Thailand, and Australia being the top regions.
Conclusion
In summary, while Taskworld offers a comprehensive set of features for project and task management, its competitors provide a range of alternatives that may better suit specific needs, such as real-time communication (Slack), software development project management (JIRA Software), or highly customizable workflows (monday.com). Each tool has its unique strengths, making it important to evaluate them based on the specific requirements of your team or organization.
Taskworld - Frequently Asked Questions
Frequently Asked Questions about Taskworld
What are the key features of Taskworld?
Taskworld offers a wide range of features to enhance project and task management. These include multiple project views such as Kanban boards, lists, tables, calendars, and Gantt charts. You can set up tasks, assign them to team members, and add due dates, reminders, dependencies, labels, and priorities. The platform also supports task comments, file sharing, and integrated chat for effective communication. Additionally, Taskworld provides interactive dashboards, advanced filters, and the ability to generate project reports and track workload.How does Taskworld facilitate collaboration?
Taskworld is designed to enhance collaboration across teams and departments. You can assign different roles such as admins, followers, and guests to tasks, and add multiple locations to streamline collaboration. The platform allows for context-focused collaboration through task comments, @mentions, and direct file exchange. It also supports individual and group chats to keep your team aligned and informed.What are the different plans and pricing options for Taskworld?
Taskworld offers various plans to cater to different needs, from individuals to large enterprises. The plans include a Free plan for up to 15 users with 1GB storage, as well as paid plans with more features and storage. Most plans offer both monthly and annual payment options, and a free trial is available. For detailed pricing and feature comparisons, you can visit the Taskworld pricing page or contact their Sales Team for Enterprise packages.Is Taskworld secure and compliant with data protection regulations?
Yes, Taskworld is GDPR and SOC II compliant, ensuring that your data is secure and protected. The platform also features two-factor authentication (2FA) and enhanced data security measures to safeguard your information. Additionally, Taskworld provides audit reports and project permission settings to maintain data integrity.Can I use Taskworld on mobile devices?
Yes, Taskworld has a mobile app that allows you to manage your projects, track progress, and complete tasks on the go. This ensures you stay on track and can complete tasks without procrastination, even when you are not at your desk.What kind of support does Taskworld offer?
Taskworld provides award-winning customer care in multiple languages. If you have any questions or need assistance, you can contact their customer support team for help. They are available to assist you with any queries or issues you might have.How does Taskworld help with project visualization and reporting?
Taskworld allows you to visualize all your projects through various views such as Kanban boards, lists, tables, calendars, and Gantt charts. You can generate project reports and share them with stakeholders to keep everyone updated. The platform also includes workload reports to help project managers rebalance the workload and track individual contributions.Can I integrate Taskworld with other apps and tools?
Yes, Taskworld supports several app integrations and has an open API, allowing you to integrate it with other tools and systems you use. This helps in streamlining your workflows and enhancing productivity.Does Taskworld offer any templates or automation features?
Yes, Taskworld provides templates and automation features to help you streamline your workflows. You can use these features to set up recurring tasks, automate routine processes, and save time on repetitive tasks.How does Taskworld handle file sharing and collaboration on tasks?
Taskworld enables you to share files directly on tasks and communicate through task comments. You can mention people using @mentions and exchange files, which can be accessed directly from the comments or under the files tab. This context-focused collaboration helps in keeping all relevant information in one place. Taskworld - Conclusion and Recommendation
Final Assessment of Taskworld
Taskworld is a comprehensive project and task management tool that offers a wide range of features to enhance productivity, collaboration, and communication within teams. Here’s a detailed look at who would benefit most from using Taskworld and an overall recommendation.Key Features
Project and Task Management
- Project and Task Management: Taskworld provides multiple project views such as Kanban boards, lists, tables, calendars, and Gantt charts. This allows teams to visualize progress, streamline workflows, and manage multiple projects and clients effectively.
- Communication and Collaboration: Users can leave comments, share files, and use individual and group chat to communicate effectively. This ensures that all team members are aligned and informed about task progress.
- Dashboards and Analytics: The platform includes interactive dashboards with organized charts and advanced filters. Teams can generate project reports, track workloads, and rebalance the load to ensure efficient project management.
- Multi-Location and Department Management: Taskworld’s unique Multi-Location feature allows tasks to be placed within different departments, enabling multiple stakeholders to contribute simultaneously. This is particularly beneficial for large organizations with multiple departments.
- Remote and Hybrid Teams: The platform is well-suited for remote or hybrid teams, allowing them to set up workspaces easily and collaborate seamlessly.
Who Would Benefit Most
Taskworld is highly beneficial for several types of users:Large Enterprises
- Large Enterprises: With its ability to manage complex projects across multiple departments, Taskworld is an ideal solution for big businesses looking to scale their operations.
- Remote or Hybrid Teams: Teams working remotely or in a hybrid setup can leverage Taskworld’s features to stay connected and productive.
- Project Managers: The platform’s project analytics, workload reports, and multiple views provide project managers with the visibility they need to manage their workforce effectively.
- Small to Medium-Sized Businesses: While it is geared towards large enterprises, Taskworld’s flexible plans, including a free plan for up to 15 users, make it accessible and useful for smaller businesses as well.
Overall Recommendation
Taskworld is a powerful tool for any organization looking to improve project management, collaboration, and communication. Here are some key points to consider:Key Points
- Flexibility and Adaptability: Taskworld offers a range of features that can be adapted to various business needs, from small operations to large enterprises.
- User-Friendly Interface: The multiple project views and interactive dashboards make it easy for users to visualize and manage their projects effectively.
- Collaboration Tools: The built-in chat, file sharing, and comment features ensure that teams can communicate and collaborate seamlessly.