Zefort - Detailed Review
Legal Tools
Zefort - Product Overview
Zefort Overview
Zefort is an AI-powered contract management software that simplifies the process of creating, signing, and storing contracts. Here’s a brief overview of its primary function, target audience, and key features:Primary Function
Zefort’s main purpose is to provide a zero-effort contract management solution. It enables users to manage contracts efficiently by automating various tasks such as contract creation, digital signing, and secure storage. The platform ensures all contracts are handled securely and in compliance with ISO/IEC 27001 standards.Target Audience
Zefort is ideal for various departments within organizations, including Finance, Legal, Procurement, Sales, and HR. It serves a wide range of sectors, from private companies to public institutions, and is particularly useful for financial institutions, large corporations, and startups looking to streamline their contract management processes.Key Features
AI-Powered Contract Management
Zefort uses AI technology to streamline contract creation, signing, and storage. It automatically picks up contract metadata, such as key dates and deadlines, and provides notifications to ensure important dates are not missed.Integration with Existing Systems
The software can be integrated with existing document management systems and e-signature tools, allowing for seamless data flow automation and minimizing disruptions to current workflows.Bank-Level Security
Zefort offers bank-level security to ensure all data is kept secure and private. This includes secure cloud-based storage and compliance with ISO/IEC 27001 standards.AI Custom Metadata
Users can create custom metadata attributes and automatically extract metadata values from contracts, turning any information into actionable data.Insights and Search
The AI-powered Insights feature helps identify specific themes from contracts, such as payment terms or assignment clauses, and allows targeted searches and filtering.ChatGPT Integration
Zefort allows users to use ChatGPT as a personal assistant within the platform, ensuring data security by keeping all interactions internal. Overall, Zefort is a comprehensive and secure contract management solution that leverages AI to make contract management efficient, automated, and secure. Zefort - User Interface and Experience
The User Interface of Zefort
The user interface of Zefort, a contract management solution, is crafted with a strong focus on ease of use and a user-friendly experience, particularly in the context of legal tools.
Ease of Use
Zefort is designed to be intuitive and easy to use, even for those without extensive technical or legal backgrounds. The platform’s key design driver is making contract management as effortless as possible, hence the slogan “zero-effort contract management”.
User Interface
The interface is characterized by clear and simple layouts, which help users quickly find the information and tools they need. Here are some key aspects of the user interface:
- Centralized Repository: Zefort provides a centralized platform for storing, organizing, and tracking contracts. This makes it easy for users to manage their agreements in one place.
- Visual Aids and Organization: The platform likely incorporates visual aids such as clear headings, consistent formatting, and logical sequencing to help users navigate through documents and processes efficiently. This approach is consistent with the principles of legal design that emphasize simplicity and clarity.
- Automated Features: Zefort uses artificial intelligence (AI) to automate tasks such as metadata entry and full-text indexing, which simplifies the process of adding and searching for contracts. This automation reduces the cognitive load on users and makes the process more efficient.
User Experience
The overall user experience is enhanced through several features:
- Clear Progress Indicators: Users receive automatic reminders for contract renewal dates and other important contractual events, helping them stay on track and avoid missed deadlines.
- Interactive Features: Zefort includes interactive elements such as e-signature acquisition tools, which allow users to obtain legally binding signatures quickly and securely. This feature is particularly useful for remote or time-sensitive transactions.
- Integration with Existing Systems: The platform can be integrated with existing document management systems and e-signature services, ensuring a seamless workflow and minimizing disruptions.
Engagement and Accessibility
Zefort’s user interface is designed to engage users effectively by providing a straightforward and accessible experience. Here are some additional points:
- Mobile Accessibility: While the specific article does not mention mobile apps for Zefort, the general approach to legal design emphasizes the importance of accessibility across various devices, which would likely include mobile platforms.
- User-Centered Design: The platform is developed with a user-centered approach, focusing on meeting the needs of users from various departments, including legal, procurement, and more. This ensures that the interface is intuitive and meets the specific requirements of its users.
Conclusion
In summary, Zefort’s user interface is designed to be user-friendly, intuitive, and efficient, making contract management easier and more accessible for a wide range of users.
Zefort - Key Features and Functionality
AI-Powered Insights
Zefort’s Insights feature uses AI to automatically identify specific themes from contracts, such as payment terms, assignment clauses, activities, or legislation. This allows users to target searches to selected themes or use the Insights as filters, making it easier to find relevant information within contracts.
Automatic Key Date Discovery
The Automatic Key Date Discovery feature leverages AI to detect important contractual dates and deadlines, including notice and renewal periods. Once these dates are identified, the system adds them as metadata and sends automatic notifications, ensuring users never miss critical deadlines.
AI Custom Metadata
With the AI Custom Metadata feature, users can create custom metadata attributes and automatically extract metadata values from their documents. This feature, powered by ChatGPT, converts any information in a contract into accurate and actionable metadata, streamlining data management.
ChatGPT Integration
Zefort allows users to integrate ChatGPT directly into the platform, providing a secure way to analyze contracts and interact with the relevant clauses without needing external services. This integration is available as part of the Advanced AI Add-On or separately.
Automatic Contract Metadata Extraction
Zefort’s AI features automatically pick up contract metadata, such as dates, parties involved, and other key details, making the process of adding new contracts and running searches more efficient and reliable. This automation ensures that the search function consistently finds the contracts users need.
Electronic Signing Integrations
Zefort supports integrations with various eSign services like Visma Sign, Telia Sign, and DocuSign. These integrations enable electronic signing, which is a crucial component of digital contract archiving and management. This feature ensures that contracts can be signed and archived efficiently within the platform.
Zapier Integrations
Zefort can be integrated with other tools using Zapier, an automation platform. This integration allows users to automate workflows between Zefort and other applications, such as eSignatures.io or Paths by Zapier, without requiring any coding. For example, newly signed contracts can be automatically added to Zefort, streamlining the contract management process.
Automatic Date Proposals
If Zefort’s AI does not immediately find the correct date metadata, it automatically suggests possible dates for the user. This feature helps in ensuring that all critical dates are accurately captured and managed within the contracts.
These features collectively enhance the efficiency, accuracy, and reliability of contract management, leveraging AI to automate and simplify various tasks involved in the process.
Zefort - Performance and Accuracy
Performance and Accuracy
Legal AI tools, like those mentioned in the sources, are often evaluated based on their accuracy in performing specific tasks such as contract review, legal research, and predictive analytics.Contract Review
AI systems like LawGeex have demonstrated high accuracy rates, such as 94% in issue-spotting within non-disclosure agreements (NDAs), significantly outperforming human lawyers who achieved an average of 85%.Legal Predictions
AI can predict legal decisions with notable accuracy; for example, an AI system in Europe predicted European Court of Human Rights decisions with a 79% accuracy rate.Benchmarking
Tools like Paxton AI have been tested on benchmarks such as the Stanford Legal Hallucination Benchmark, achieving high accuracy rates (e.g., 93.82%) in tasks like case existence verification and citation retrieval.Limitations and Areas for Improvement
Despite the impressive performance of legal AI tools, there are several limitations and areas that require attention:Data Quality
The accuracy of AI tools is heavily dependent on the quality, breadth, and sources of the underlying data. Limited or outdated data can lead to unreliable or discriminatory results.Contextual Understanding
AI tools lack the ability to fully understand the context and meaning of the text they generate, which can result in false or inaccurate information, including “hallucinations.”Independent Verification
Lawyers must independently verify the output of AI tools to ensure accuracy and comply with ethical standards. This is particularly important to avoid errors such as citations to nonexistent opinions or misleading arguments.Employee Engagement and Training
For AI tools to be effectively integrated, there needs to be strong employee engagement and training. This includes ensuring employees understand the new processes and tools and are committed to continuous improvement.Engagement and Factual Accuracy
To ensure high engagement and factual accuracy, it is essential for any legal AI tool to:Provide Transparent Methodology
Companies should be transparent about how they achieve their accuracy results, as seen with Paxton AI’s detailed explanation of their testing methodology.Address Employee Adoption
Effective communication and training are crucial for employees to adopt and trust new AI-driven processes. This includes providing a single source of truth for all processes and procedures.Continuously Improve
Regular testing and improvement based on real-world tasks and scenarios help in maintaining and enhancing the accuracy and reliability of the AI tools. Since specific information about Zefort is not available, these general considerations highlight the key aspects to focus on when evaluating any legal AI tool. If Zefort or similar tools are to be considered, it would be important to look for detailed performance metrics, transparent testing methodologies, and clear strategies for addressing the limitations mentioned above. Zefort - Pricing and Plans
Zefort Pricing Overview
Zefort, a zero-effort contract management software, offers a structured pricing plan to cater to various business needs. Here’s a breakdown of their pricing structure and the features included in each plan:
Zefort Sign Plan
- Price: €49 per month (billed annually) or €59 per month (billed monthly).
- Features:
- 500 contracts per month
- 1 admin
- Unlimited signers
- 50 e-signatures per month
- Zefort Sign for easy e-signatures
- Zefort Forms
- Advanced search features
- Tags & Filters
- Calendar view
- Smart OCR
- Activities & notifications
- Contract notes
- Excel export
- Bank-level security
- 2-factor authentication (2FA)
- Email support.
Business Plan
- Price: €495 per month (billed annually) or €595 per month (billed monthly).
- Features:
- Everything in the Zefort Sign plan
- 1,000 contracts per month
- 2 admins, 8 editors
- Unlimited signers
- Pay-as-you-go e-signatures
- Email & mass upload
- User roles and permissions
- Contract party manager
- Additional features like email routing and more.
Team Plan
- Price: €995 per month (billed annually) or €1,195 per month (billed monthly).
- Features:
- Everything in the Business plan
- 5,000 contracts per month
- 4 admins, 16 editors, 15 viewers
- Unlimited signers
- Custom metadata
- Related contracts
- Contract change log
- Audit log
- Single sign-on (SSO)
- Email & IP white listing.
Enterprise Plan
- Price: €1,995 per month (billed annually) or €2,395 per month (billed monthly).
- Features:
- Everything in the Team plan
- 10,000 contracts per month
- 5 admins, 45 users
- Unlimited signers
- Advanced AI features:
- Automatic key date discovery
- AI custom metadata
- AI Chat (ChatGPT extension)
- Custom contract terms
- API access
- SLA.
Additional Costs
- On-boarding fee: €1,995 (one-time).
- Additional contracts: Extra contracts can be purchased at varying rates depending on the plan. For example, the Core plan (similar to Zefort Sign) costs €50 per month for 100 additional contracts, while the Enterprise plan costs €50 per month for 2,000 additional contracts.
Free Trial
- Zefort offers a 14-day free trial with all features available and no credit card required.
Pay-as-you-go Model
- For eSignature services, Zefort offers a pay-as-you-go model where users pay only for the eSignatures they use. Custom offers are available for high-volume users.
This structure ensures that businesses of all sizes can find a plan that suits their contract management needs.
Zefort - Integration and Compatibility
Integrations with Popular Apps and Services
Zefort integrates seamlessly with thousands of other apps through Zapier, allowing users to automate their work processes efficiently. This includes integrations with tools like Google Calendar, Microsoft Excel, Google Sheets, Gmail, Dropbox, and more. For example, you can set up Zefort to create detailed Google Calendar events for new contracts or add newly-signed contracts from services like SignNow or eSignatures.io directly into Zefort.
eSignature Services
Zefort is fully compatible with leading eSignature services such as DocuSign, Scrive, Skribble, Telia Sign, Verified, and Visma Sign. These integrations ensure that signed contracts are automatically archived in Zefort, streamlining the contract lifecycle process.
HR and CRM Systems
Zefort allows for direct integrations with HR and CRM systems. For instance, it has a built-in integration with Sympa, a leading HR solution, enabling users to initiate the signing process for HR documents directly from within Sympa.
ChatGPT Integration
Zefort incorporates ChatGPT as an AI assistant, allowing users to analyze, summarize, translate, and look up terminology within contracts without the need to copy and paste content into external services. This integration enhances security and efficiency while working with contracts.
API Customization
For more advanced users, Zefort provides secure and documented APIs that enable the creation of customized contract management solutions. These APIs allow users to perform any Zefort UI action programmatically and can be tested in a sandbox environment.
Cross-Platform Compatibility
Zefort’s platform is designed to be accessible and functional across various devices and platforms. Given its web-based nature and integration capabilities, it can be used on different operating systems and devices, ensuring that users can manage their contracts from anywhere.
Security and Compliance
Zefort prioritizes data security and compliance, meeting strict regulatory requirements and ensuring bank-level security. This includes robust software architecture and physical security measures, providing users with confidence in the safety and privacy of their data.
Conclusion
In summary, Zefort’s extensive integration options, compatibility with various services, and secure architecture make it a highly adaptable and reliable choice for contract management across different platforms and devices.
Zefort - Customer Support and Resources
Contact and Support Channels
Zefort offers several ways for customers to get in touch and receive support. You can book a call with their team to discuss how Zefort can assist you, which is a straightforward way to get personalized support.Demo and Onboarding
Zefort provides the option to view a personal online demo of their platform. This demo can help you understand how the system works and how it can benefit your contract management processes.Career and Team Engagement
While not directly related to customer support, Zefort’s career page indicates that they are constantly expanding their team. This suggests a growing and potentially responsive support environment, though it does not provide direct support information.Integration and Compatibility
Zefort’s platform integrates with major document management systems and e-signature tools, which can be beneficial for users who need seamless interactions between different software solutions. This integration can help in resolving issues related to contract management more efficiently.AI-Assisted Contract Management
Zefort’s AI-assisted contract database management tool automates many aspects of contract processing, such as receiving, processing, and storing contracts. However, for optimal results, Zefort often works with a multidisciplinary expert team that includes client representatives and external consultants. This collaborative approach ensures that any issues or interpretations are handled accurately.Limitations in Available Information
There is no detailed information available on specific customer support options like FAQs, knowledge bases, or 24/7 support hotlines directly from the sources provided. If you need more detailed support information, it would be best to contact Zefort directly through the channels they provide. Zefort - Pros and Cons
Advantages of Zefort in the Legal Tools AI-Driven Product Category
Zefort, an AI-assisted contract database management tool, offers several significant advantages for legal professionals and organizations:
Efficient Contract Management
Zefort enables “zero effort” contract management by providing smart access to key contract data with minimal hassle. This streamlines the process of managing large contract databases.
Automated Data Governance
The platform automates the processing, indexing, and extraction of key details from contract databases, making data governance more focused and precise.
Improved Legal and Business Intelligence
Zefort enhances legal and business intelligence by providing accurate and timely access to contract data, which is crucial for risk management and strategic decision-making.
Time and Cost Savings
By automating repetitive tasks such as contract review and data extraction, Zefort saves time and reduces costs associated with manual contract management.
Enhanced Accuracy
AI algorithms in Zefort can analyze contracts with high accuracy, identifying potential risks, anomalies, and relevant information quickly and efficiently, reducing the risk of human errors.
Disadvantages of Zefort in the Legal Tools AI-Driven Product Category
While Zefort offers several benefits, there are also some potential drawbacks to consider:
Limited Contextual Understanding
Like other AI tools, Zefort may struggle to fully grasp complex legal concepts, context, and nuances. This limitation could result in inaccuracies or misinterpretations of legal information.
Data Quality Issues
The accuracy of Zefort’s outputs depends on the quality, breadth, and sources of the underlying data it is trained on. If the data is limited, outdated, or biased, the tool might produce unreliable or discriminatory results.
Overreliance on Technology
There is a risk of overreliance on AI tools like Zefort, which could lead to a lack of human oversight and critical thinking in legal processes.
Data Privacy and Ethical Issues
The use of AI in contract management raises data privacy and ethical concerns, such as ensuring the secure handling and protection of sensitive contract data.
These points highlight the key advantages and potential disadvantages of using Zefort in legal practices, emphasizing the need for balanced use and ongoing monitoring to ensure optimal performance and ethical compliance.
Zefort - Comparison with Competitors
When comparing Zefort to other AI-driven legal tools, several key features and distinctions become apparent.
Unique Features of Zefort
- AI-Powered Contract Management: Zefort stands out with its comprehensive contract lifecycle management, including AI-driven document search, automatic metadata discovery, and key date detection. This ensures that users can efficiently manage contracts from creation to execution and receive timely notifications for important deadlines.
- Advanced Search and Metadata: Zefort’s AI features allow for advanced search capabilities and the automatic extraction of metadata from contracts. This includes custom metadata attributes and the identification of specific themes within contracts, such as payment terms or assignment clauses.
- Integration and Security: Zefort integrates well with existing systems, offers single sign-on (SSO), and provides strong authentication and GDPR compliance. It also includes features like 2-factor authentication (2FA) and audit logs, ensuring high security standards.
- eSignatures and Document Tracking: Zefort Sign, part of the Zefort suite, offers easy e-signature capabilities, including the option to sign contracts with SSO and upload various document formats. It also supports handwritten signatures and stamps.
Comparison with Similar Products
Ironclad
- Ironclad, like Zefort, manages the entire contract lifecycle but focuses more on the creation, negotiation, and execution phases. It automates repetitive tasks and ensures compliance with company policies. However, Ironclad may not offer the same level of AI-driven metadata discovery and key date detection as Zefort.
Luminance
- Luminance is primarily used for document review and due diligence. It reads and understands legal documents quickly, flagging potential issues. While it is strong in document analysis, it does not provide the full contract lifecycle management that Zefort offers.
Clio
- Clio is an all-in-one platform for law firms, handling case management, billing, and client communication. While it is comprehensive in its scope, it does not specialize in contract management or AI-driven contract analysis like Zefort.
Briefpoint
- Briefpoint is focused on drafting discovery documents and managing responses. It automates the process of creating and responding to discovery documents but does not handle contract management or the broader contract lifecycle.
Potential Alternatives
PandaDoc
- PandaDoc is a strong alternative to Zefort, offering document automation and electronic signatures. It is known for its ease of use and integration with various CRM systems. However, it may not have the same level of AI-driven contract analysis as Zefort.
airSlate SignNow
- airSlate SignNow provides electronic signature capabilities and workflow automation. It is user-friendly and integrates well with other business tools but lacks the advanced AI features for contract management that Zefort offers.
Foxit eSign
- Foxit eSign is another alternative that offers electronic signatures and basic document management. It is known for its simplicity but does not match Zefort’s advanced AI-driven features for contract lifecycle management.
Conclusion
In summary, Zefort’s unique blend of AI-powered contract management, advanced search capabilities, and strong security features make it a standout in the legal tools category. While alternatives like PandaDoc, airSlate SignNow, and Foxit eSign offer some similar functionalities, they do not match the comprehensive contract lifecycle management and AI-driven features that Zefort provides.
Zefort - Frequently Asked Questions
Frequently Asked Questions about Zefort
1. What is Zefort and what does it offer?
Zefort, formerly known as Aivan.ai, is a Finland-based tech company that provides an AI-powered contract management solution. It is designed to streamline and simplify contract management processes for businesses of all sizes. The platform offers features such as secure contract storage, smart search capabilities, automatic contract metadata extraction using AI, and integration with tools like ChatGPT, DocuSign, and Zapier.2. What are the pricing plans for Zefort?
Zefort offers several pricing plans to cater to different business needs:- Zefort Sign: €49/month (or €59/month billed annually), includes 500 contracts, 1 admin, unlimited signers, and 50 e-signatures/month.
- Business: €495/month (or €595/month billed annually), includes 1,000 contracts, 2 admins, 8 users, and pay-as-you-go e-signatures.
- Team: €995/month (or €1,195/month billed annually), includes 5,000 contracts, 4 admins, 16 users, and additional features like custom metadata and audit logs.
- Enterprise: €1,995/month (or €2,395/month billed annually), includes 10,000 contracts, 5 admins, 45 users, and advanced AI features like automatic key date discovery and API access.
3. What is included in the free trial of Zefort?
Zefort offers a 14-day free trial with all features available, and no credit card is required. This trial allows users to test the full range of contract management features before committing to a plan.4. How does Zefort ensure data security?
Zefort guarantees that no data is stored outside the EU, ensuring compliance with EU data protection regulations. Additionally, data sent to ChatGPT is not stored permanently or used to teach ChatGPT’s AI model. The platform also includes bank-level security and 2-factor authentication (2FA) to protect user data.5. Can Zefort integrate with other tools and services?
Yes, Zefort supports integrations with various third-party tools such as ChatGPT, DocuSign, and Zapier. These integrations enhance the functionality of the platform, allowing for seamless interactions with other business systems.6. What AI capabilities does Zefort offer?
Zefort uses AI to automate many manual contract management tasks. It can automatically recognize and classify different contract types, extract key details, and even integrate with ChatGPT to generate executive summaries, analyze contracts for potential liabilities, and more.7. How does Zefort handle e-signatures?
Zefort offers pay-as-you-go e-signatures in its more comprehensive plans (Business, Team, and Enterprise). The Zefort Sign plan includes 50 e-signatures per month, and additional signatures can be purchased as needed. High-volume e-signature needs can be addressed by contacting Zefort’s sales team for a custom offer.8. What kind of support does Zefort provide?
Zefort provides email support and has a dedicated team focused on improving the user experience and ensuring customer success. There is also an onboarding fee of €1995 applicable for setting up the system.9. Can I customize the user roles and permissions in Zefort?
Yes, Zefort allows for user roles and permissions management, particularly in the Business, Team, and Enterprise plans. This feature helps in controlling access and ensuring that the right people have the right levels of access to contracts and other features.10. Are there any additional costs for extra contracts beyond the plan limits?
Yes, additional contracts beyond the plan limits can be purchased at extra cost. For example, the Core plan allows for 100 additional contracts at €50 per month, the Team plan allows for 500 additional contracts at €50 per month, and the Enterprise plan allows for 1,000 additional contracts at €100 per month. Zefort - Conclusion and Recommendation
Final Assessment of Zefort in the Legal Tools AI-Driven Product Category
Zefort is a comprehensive AI-powered contract management software that significantly streamlines the process of creating, signing, and managing contracts. Here’s a detailed assessment of its features and who would benefit most from using it.Key Features
Contract Creation and Management
Zefort allows users to create various types of documents, such as service subscription forms and NDA agreements, using Zefort Forms. It provides a centralized repository for storing contracts and related files, making it easier to manage obligations and deadlines.
E-Signature Acquisition
The platform includes Zefort Sign, which enables users to obtain legally binding e-signatures quickly and securely, regardless of location or time.
Advanced AI Features
Zefort incorporates an advanced AI add-on that enhances contract management through metadata extraction and full-text indexing, improving search functionality and overall efficiency.
Automated Notifications
Users receive automatic reminders for contract renewal dates and other important contractual events, helping them avoid missed deadlines.
Integration with Existing Systems
Zefort can be integrated with existing document management systems and e-signature services like DocuSign and Zapier, streamlining contract workflows.
Security and Compliance
The platform adheres to strict security standards (ISO/IEC 27001), ensuring that user data is protected and compliant with regulatory requirements.
Who Would Benefit Most
Zefort is particularly beneficial for businesses of all sizes, from small teams to larger organizations, that need to manage contracts efficiently. Here are some key groups that would benefit:Legal Departments
Law firms and in-house legal teams can use Zefort to streamline contract creation, signing, and management processes, reducing the time and effort spent on these tasks.
Business Operations Teams
Companies with multiple contracts to manage can benefit from the centralized repository and automated notifications, ensuring that all contractual obligations are met on time.
Compliance Officers
Organizations with complex compliance needs can rely on Zefort’s secure and compliant environment to store and manage sensitive documents.
Overall Recommendation
Zefort is a highly recommended tool for anyone looking to streamline their contract management processes. Its advanced AI features, automated notifications, and secure storage capabilities make it an efficient and reliable solution. Here are a few reasons why you might consider Zefort:Efficiency
Zefort simplifies the entire contract lifecycle, from creation to storage, making it faster and easier to manage agreements.
Compliance
The platform’s adherence to ISO/IEC 27001 standards ensures that your data is secure and compliant with regulatory requirements.
Integration
Zefort’s ability to integrate with existing systems like DocuSign and Zapier makes it easy to incorporate into your current workflow.
User Experience
With a modern digital workspace and a dedicated team focused on customer success, Zefort offers a user-friendly and supportive environment.
Before committing, you can take advantage of Zefort’s 14-day free trial to experience all the features and determine if it meets your specific needs. Overall, Zefort is a solid choice for any organization seeking to enhance their contract management processes.