Any.do - Detailed Review
Productivity Tools
Any.do - Detailed Review Contents
Add a header to begin generating the table of contents
Any.do - Product Overview
Primary Function
Any.do is designed to help users manage their tasks, projects, and daily activities efficiently. It serves as a comprehensive tool for organizing personal tasks, family projects, and team workflows all in one place.Target Audience
Any.do is suitable for a wide range of users, including busy professionals, students, parents, freelancers, and small to large teams. It is particularly popular among companies with 1-10 employees and revenues between $10M-$50M, with significant usage in industries such as Internet, Financial Services, and Computer Software.Key Features
Task Management
Any.do allows users to create simple task lists for personal and team needs. You can break down tasks into sub-tasks, assign responsibilities, and set deadlines. The app is mobile-friendly, enabling easy sharing and collaboration on tasks.Agile Project Management
For project management, Any.do offers shared workspaces and templates, especially in the Teams plan. These include templates for agile workflows such as sprint management, planning, and design. Other workspace templates cover various use cases like marketing, onboarding, remote work, and more.Calendar and Daily Planner
The app integrates a calendar to manage scheduling events, tasks, and deadlines. Users can access a private daily planner and receive smart suggestions for prioritizing tasks. The calendar can be added as a widget on your phone for easy access.Workspace Collaboration
Any.do’s workspaces enable team members to chat directly, see what everyone is working on, and avoid missing important notifications through color-coded organization and mentions.Reminders
The app allows users to set time-based, location-dependent, and recurring reminders to ensure nothing is overlooked. Reminders can also be integrated with other platforms like Siri for faster scheduling.AI-Powered Assistance
Any.do leverages artificial intelligence to enhance user productivity by streamlining task creation and providing smart suggestions. This AI assistance helps in planning and prioritizing daily tasks effectively.Integrations and Automations
Any.do works with over 6,000 apps to automate work processes. It offers features like auto-assigning tasks, updating status, and adding custom fields to enrich tasks with important context.Specialized Task Lists
The app includes specialized lists, such as a shared grocery list that auto-groups items by aisle, and templates for various projects like vacation planning or household renovations. Any.do’s flexible pricing options, including a free Personal plan, a Premium plan at $3 per user/month, and a Teams plan at $5 per user/month, make it accessible to a broad range of users. Any.do - User Interface and Experience
User-Friendly Interface
Any.do boasts an intuitive design that is easy to use, even for those new to digital planners. The interface is minimalistic and modern, although some users might find it a bit too bare, with icons that may be slightly harder to interpret at first.
Ease of Use
The app has a minimal learning curve, allowing users to start planning immediately without complex configurations. The “create a task” button is clearly visible on the dashboard, and users can easily set reminders, add subtasks, and group tasks under specific categories.
Cross-Platform Accessibility
Any.do is available on iOS, Android, and web browsers, ensuring that users can access their tasks and plans from any device. The app also features real-time syncing, so updates are instant across all devices.
Customization and Integration
Users can personalize their planner to suit their needs, and the app integrates with calendars, email, and over 3,000 other apps, including rival task management tools like Todoist and Microsoft To Do. This integration capability enhances the overall user experience by allowing seamless task management across different platforms.
Collaboration Tools
Any.do offers strong collaboration features, such as the ability to share tasks and boards with family, friends, or colleagues. Users can invite others to work on tasks, add comments, and assign tasks to specific users, making it valuable for workplace teams.
Real-Time Communication
The app includes real-time communication tools, such as direct chat with team members within workspaces, color-coded organization, and the ability to mention coworkers for important notifications. This facilitates smooth communication and collaboration among team members.
Support and Resources
While Any.do does not offer live chat or phone support, it has a comprehensive help center with articles, FAQs, and community resources. Users can also contact support via an online form, although responses may take up to 48 hours.
Overall User Experience
The overall user experience with Any.do is positive, with users appreciating its simplicity and ease of use. However, some users have noted minor issues, such as the inability to drag and drop tasks to new lists and some difficulties with adding events to the calendar using the web or desktop app.
Summary
In summary, Any.do provides a straightforward, user-friendly interface that is ideal for managing daily tasks, projects, and collaborations. Its simplicity and cross-platform accessibility make it a versatile tool for both personal and team productivity needs.
Any.do - Key Features and Functionality
Any.do Overview
Any.do is a comprehensive task management and productivity tool that integrates various features to help individuals and teams stay organized and efficient. Here are the main features and how they work, including the integration of AI.Task Management
Any.do allows users to create simple task lists for both personal and team needs. You can add tasks using a user-friendly interface that is accessible on mobile, desktop, and web platforms. This feature is particularly useful for managing daily tasks, errands, and project-related activities.Agile Project Management
For team projects, Any.do offers a Teams plan that includes shared workspaces and templates. These templates are designed for agile workflows, such as sprint management, planning, and design. Other templates cover various use cases like marketing overviews, onboarding, remote work, sales CRM, budget planning, and more. This helps teams organize and manage projects efficiently.Calendar and Daily Planner
The calendar feature in Any.do enables users to manage scheduling events, tasks, and deadlines in one place. You can add the calendar as a widget on your phone for easy access. Additionally, a private daily planner provides smart suggestions for prioritizing tasks, helping you manage your day-to-day activities effectively.Workspace Collaboration
Any.do’s workspaces facilitate team collaboration by allowing direct chat with team members and real-time visibility into what everyone is working on. The color-coded organization and mention features help avoid missing important notifications. This real-time communication is particularly beneficial for remote teams.Reminders
Users can set reminders for single tasks, recurring events, or even location-dependent reminders. This feature ensures that you stay on track and can set events quickly using integrations like Siri.AI Integration with ChatGPT
Any.do has integrated ChatGPT to enhance its task management capabilities. Here are some key features of this integration:Natural Language Task Input
You can use natural language to add tasks by telling ChatGPT what you need to do. For example, “Remind me to call John tomorrow at 3 PM,” and ChatGPT will create the task in Any.do for you.Smart Scheduling
ChatGPT can suggest optimal times for your tasks based on your schedule. For instance, “Find the best time for a team meeting next week,” and ChatGPT will provide suitable times.Automated Prioritization
The AI can prioritize your tasks based on urgency and importance. You can ask, “What’s on my high-priority list today?” and get a list of tasks that need immediate attention.Efficiency and Convenience
The integration reduces the time spent on administrative tasks, minimizes errors in scheduling and task details, and allows for hands-free, on-the-go task management. It also provides personalized suggestions to fit your lifestyle.Security and Privacy
Any.do and OpenAI ensure that all data is encrypted in transit and at rest. Users have control over what information is shared, and the system adheres to regulatory standards like GDPR.Additional Features
Templates
Any.do offers over 100 custom-made templates to help you get started quickly on various projects and tasks.Kanban, Calendar, and Table Views
These views help you manage workflows visually, track due dates, and monitor team progress.Custom Fields
You can add custom fields to tasks to provide additional context.Integrations
Any.do works with over 6,000 apps to automate your work processes.Automations
Features like auto-assigning tasks, updating due dates, and changing status can be automated. These features collectively make Any.do a powerful tool for managing tasks, projects, and team collaboration, with the added benefit of AI-driven efficiency through its ChatGPT integration. Any.do - Performance and Accuracy
Performance
Any.do’s integration with ChatGPT significantly enhances its performance in task management. Here are some notable features:Natural Language Task Input
Users can create tasks using natural language, which simplifies the task creation process and reduces the time spent on administrative tasks.Smart Scheduling
ChatGPT can suggest optimal times for tasks based on the user’s schedule, helping to optimize the use of time.Automated Prioritization
The AI can prioritize tasks based on urgency and importance, ensuring that critical tasks are addressed promptly.Integrations
Any.do works with over 6,000 apps, allowing for seamless automation of various tasks and workflows. These features contribute to a more efficient and intuitive productivity experience, enabling users to spend less time managing tasks and more time completing them.Accuracy
The accuracy of Any.do’s AI-driven features is also a key factor:Minimized Errors
The integration with ChatGPT helps minimize errors in scheduling and task details by providing accurate and intelligent suggestions.Reliable Recommendations
ChatGPT’s AI-powered recommendations ensure that tasks are scheduled and prioritized correctly, reducing the likelihood of mistakes.Limitations and Areas for Improvement
While Any.do’s AI integration offers significant benefits, there are some areas that could be improved:Dependence on AI
The effectiveness of Any.do’s AI features depends on the quality and reliability of ChatGPT. If ChatGPT experiences downtime or provides inaccurate responses, it could impact the overall performance of Any.do.User Adaptation
Some users might need time to adapt to using natural language inputs and relying on AI suggestions, which could initially slow down their workflow.Customization
While Any.do offers various templates and custom fields, there might be a need for more personalized AI-driven suggestions based on individual user habits and preferences.Security and Privacy
Any.do also addresses security and privacy concerns, which are crucial for maintaining user trust:Data Protection
The integration ensures that user data is protected, though specific details on security measures are not extensively outlined in the available sources. In summary, Any.do’s performance and accuracy are significantly enhanced by its AI-driven features, particularly through its integration with ChatGPT. However, there are areas such as user adaptation and customization that could be further improved to cater to a wider range of user needs. Any.do - Pricing and Plans
Any.do Pricing Plans
Any.do offers a range of plans to cater to different user needs, from personal task management to collaborative team projects. Here’s a breakdown of their pricing structure and the features available in each plan:
Free Plan
- This plan is completely free and includes core task and list management features.
- You can create tasks, lists, and subtasks, set reminders, and use the daily planner.
- It also allows syncing across various devices and basic calendar integration.
- However, it lacks advanced features such as recurring tasks, integration with third-party apps, and color tags.
Premium Plan
- The Premium plan is priced at $59.88 per year, which is equivalent to $4.99 per month.
- It includes all the features from the free plan plus:
- Recurring tasks
- WhatsApp reminders
- Color tags
- Location reminders
- Integration with over 5,000 third-party apps
- AI-powered features
- This plan is ideal for individuals who need more advanced productivity tools than what the free plan offers.
Family Plan
- The Family plan costs $99.96 per year.
- It includes all the features from the Premium plan, plus a shared family space for up to four members.
- This plan is suitable for families who want to manage shared grocery lists, projects, and collaborate on tasks and events.
Teams Plan
- The Teams plan is also priced at $59.88 per year but is designed for collaborative teamwork.
- It offers unlimited boards and team members, a collaborative workspace, kanban boards, and advanced admin tools.
- Features include:
- Multiple project management
- Dependency management
- Native scrum management
- Set user permissions
- File storage
- Time-tracking
- Reporting features
- This plan is ideal for teams that need to work together on projects and require advanced project management tools.
Trial and Subscription Options
- Any.do offers a 14-day free trial for the Teams plan, allowing you to test all the upgraded features before committing to a subscription.
- You can choose between monthly and yearly subscription options for all paid plans.
- There is a 48-hour money-back guarantee for all paid plans, and you can switch between plans if needed by contacting the support team.
In summary, Any.do provides a flexible pricing structure with clear distinctions between its free and paid plans, ensuring that users can choose the plan that best fits their specific needs.
Any.do - Integration and Compatibility
Any.do: A Versatile Productivity Tool
Any.do is a versatile productivity tool that integrates seamlessly with a wide range of services and is compatible across various platforms and devices, making it an excellent choice for managing tasks and projects efficiently.Integrations
Any.do boasts an impressive array of integrations that enhance its functionality. Here are some of the key integrations:Slack
You can create and assign tasks directly from Slack conversations or channels, making team collaboration easier.
Gmail
Integrate with Gmail to create tasks directly from your inbox or email tasks to your Any.do account.
Zapier
Connect Any.do with hundreds of other apps via Zapier, allowing you to automate workflows and streamline your task management.
Siri & Apple Reminders
Any.do is integrated with Siri and Apple Reminders, enabling voice input and seamless task management.
Though not extensively detailed, Any.do mentions integration with WhatsApp, likely for task notifications or reminders.
ChatGPT
Any.do can integrate with ChatGPT, potentially for AI-driven task suggestions or automation.
Google Sheets, Trello, HubSpot, Mailchimp, and More
Through Zapier, Any.do can connect with a multitude of tools to automate tasks, such as creating tasks in Any.do for new Google Sheets worksheets or SurveySparrow submissions.
Cross-Platform Compatibility
Any.do ensures you can manage your tasks from virtually any device:Mobile Devices
Available on both iOS and Android, with the Android app requiring OS version 5.0 (Lollipop) and above, and the iOS app compatible with the latest versions.
Desktops
Native apps are available for Windows (Windows 10 and above), Mac (MacOS 10.14.6 and above), and ChromeOS. You can also access Any.do via any desktop browser.
Tablets
Any.do is accessible on tablets, providing a consistent experience across different screen sizes.
Wearables
The app is compatible with Android Wear and Apple Watch, allowing you to manage tasks on the go from your smartwatch.
Browser Extensions
Any.do offers browser extensions for Chrome, Firefox, Microsoft Edge, and Safari, as well as a Google Workspace extension, which lets you clip text from web pages and turn it into tasks instantly.
Real-Time Syncing and Collaboration
One of the key features of Any.do is its real-time syncing capability, ensuring that your data is updated across all devices. This allows for seamless access and control, regardless of the device you are using. Additionally, Any.do offers strong collaboration tools, enabling you to share tasks and boards with family, friends, or colleagues. This makes it ideal for managing both personal and professional projects.Conclusion
In summary, Any.do’s extensive integrations and cross-platform compatibility make it a highly versatile and effective tool for managing tasks and projects across various devices and services. Any.do - Customer Support and Resources
Any.do Customer Support Overview
Any.do offers a comprehensive set of customer support options and additional resources to help users make the most out of their productivity tools.Contacting Customer Support
To reach out to Any.do’s customer support, you can follow these steps:In-App Support
- Within the app, click on the support icon to access various cases where the support team can assist you. If you don’t find what you’re looking for, you can click on ‘message’ to get a prompt reply.
- You can also access the official website for additional support options and contact the support team through the Help Center or the web widget.
Help Center and FAQs
Any.do has a detailed Help Center where you can find articles organized by subject, explaining how to use all the app’s features. The FAQs section addresses common questions, such as account creation, logging in and out, troubleshooting issues, and reporting bugs.Troubleshooting and Bug Reporting
For technical issues or bugs, you can visit the Troubleshooting Center to find quick answers. If you cannot locate the solution, you can submit a bug report or reach out to the Support Team for assistance.Live Updates and Critical Issues
Any.do provides live updates on critical issues through their Support X channel, keeping users informed about any major problems and their resolutions.Additional Resources
Integration and Import Options
- Integration and Import Options: Any.do offers extensive integration with popular services like WhatsApp, Gmail, Slack, Siri & Apple Reminders, ChatGPT, Smart Watches, and Zapier. You can also import data from other task management services like Trello, Asana, and Todoist.
- Browser Extensions: Dedicated browser extensions for Chrome, Safari, Firefox, and Microsoft Edge allow you to manage tasks directly from your browser, including features like the web clipper.
- Email Import and Export: You can import tasks via email and export or print your lists and tasks for physical records or sharing.
AI-Driven Features
Any.do’s integration with ChatGPT enhances productivity by allowing natural language task input, smart scheduling, and automated prioritization. This integration is available to all users, though some features may require a premium subscription. By leveraging these support options and resources, users can efficiently manage their tasks, troubleshoot issues, and maximize the benefits of Any.do’s AI-driven productivity tools. Any.do - Pros and Cons
Advantages of Any.do
Any.do offers several significant advantages that make it a valuable tool for productivity and task management:Ease of Use
Any.do is known for its simple and intuitive interface, making it easy to get started and use, even for those who are not tech-savvy. The user-friendly design ensures a quick learning curve, allowing users to begin managing their tasks and projects promptly.AI-Powered Assistance
The app leverages artificial intelligence to enhance user productivity. Features like AI-driven boards suggest relevant tasks and subtasks, saving time and ensuring comprehensive task lists.Daily Organization Tools
Any.do provides effective daily organization tools, including a daily planner and smart suggestions for prioritizing tasks. This helps users plan and manage their day efficiently.Flexible Project Management
The app offers versatile tools for managing projects and workflows. It includes features like shared workspaces, templates for agile workflows, and the ability to break down tasks into subtasks. These tools are beneficial for both personal and team projects.Integrations and Reminders
Any.do integrates with over 6,000 apps and allows for seamless integration with tools like Google Calendar. It also offers various types of reminders, including time-based, location-dependent, and recurring reminders, ensuring users stay on track.Collaboration Features
The app facilitates team collaboration through features like workspace chats, task assignments, and real-time communication. These features are particularly useful for remote teams.Affordable Pricing
Any.do offers flexible pricing options, making it affordable for both individuals and small teams. The premium plan is also very affordable, providing additional features without a significant cost increase.Disadvantages of Any.do
While Any.do has many advantages, there are some notable disadvantages to consider:Limited Free Plan
The free plan of Any.do is quite limited, especially for business use. Features like recurring tasks and advanced collaboration tools are not available in the free version.Limited Customer Support
Any.do does not offer dedicated customer support such as phone or chat support. Users have to rely on self-service options, a help center, and contacting support via an online form.Feature Limitations
Some features, such as collaboration tools, templates, and workspaces, are limited to the Teams plan. This can be restrictive for users who need these features but are on a lower plan.Mobile and Desktop Version Issues
Users have reported that while the web browser version of Any.do is excellent, the mobile and desktop versions could use some improvement.Basic Features
While Any.do is great for simple task management and personal use, it may not be sufficient for more complex projects that require automation, reporting, and in-depth analytics. For such needs, other tools like Asana, ClickUp, or Notion might be more suitable. In summary, Any.do is a solid choice for individuals and small teams looking for a simple, intuitive task management tool with AI-driven features. However, it may fall short for more complex project management needs and lacks comprehensive customer support. Any.do - Comparison with Competitors
Any.do Unique Features
- Any.do offers a structured system for task lists, calendar integration, and collaboration. It includes features like recurring reminders, project boards, and a daily planner, making it ideal for individuals, families, and teams.
- The Premium plan includes advanced features such as custom color tags, attachments over 1.5 MB, and integrations with WhatsApp and Zapier. It also offers Focus Mode and Any.do Moment, which help in streamlining daily tasks and enhancing concentration.
- Any.do supports AI-driven suggestions to break down complex tasks into manageable subtasks and recommends relevant tasks for your lists.
Alternatives and Comparisons
ChatGPT Tasks
- ChatGPT Tasks provides a conversational, AI-driven approach to task management. It allows users to create reminders, set schedules, and brainstorm ideas using natural language commands. This tool is perfect for those who prefer spontaneous planning and flexibility.
- Unlike Any.do, ChatGPT Tasks does not offer structured task lists or calendar integration but excels in real-time assistance and spontaneous planning.
Monday.com
- Monday.com is a more comprehensive project management tool that offers customizable workflows, automation, and integration with various apps. While it lacks the personal task management focus of Any.do, it is highly suitable for team collaboration and complex project management.
- Monday.com provides a more extensive set of features for team collaboration, including customizable boards, automation, and integrations, but it may be more expensive and complex than Any.do.
Smartsheet
- Smartsheet is another project management tool that integrates with calendars and offers Gantt charts, resource allocation, and automation. It is more geared towards enterprise-level project management and may be too extensive for simple personal task management.
- Smartsheet offers advanced project management features like resource allocation and Gantt charts but is less focused on personal task management compared to Any.do.
Trello
- Trello is a visual project management tool that uses boards, lists, and cards to organize tasks. It is highly flexible and integrates with many apps but lacks the AI-driven features and calendar integration of Any.do.
- Trello is great for visual organization using boards and cards but does not have the same level of AI-driven task management as Any.do.
Integration and Flexibility
- Any.do stands out with its ability to integrate with over 6,000 apps, including Google Tasks, Excel, and Trello, making it highly versatile for different workflows.
- For users who want the best of both worlds, Any.do can be combined with ChatGPT Tasks to leverage the structured organization of Any.do and the conversational AI of ChatGPT.
In summary, Any.do is a strong choice for those who thrive on structure and visual organization, while alternatives like ChatGPT Tasks, Monday.com, Smartsheet, and Trello offer different approaches to productivity that may better suit other needs and preferences.
Any.do - Frequently Asked Questions
Here are some frequently asked questions about Any.do, along with detailed responses to each:
What are the different pricing plans offered by Any.do?
Any.do offers several pricing plans to cater to various needs. Here are the main plans:Free Plan
This plan is free and allows you to create tasks and lists, set reminders, use a daily planner, and sync across devices. However, it lacks features like recurring tasks and third-party integrations.Premium Plan
This plan costs $4.99 per month (or $59.88 per year) and includes all the features from the free plan plus recurring tasks, WhatsApp reminders, color tags, location reminders, and integration with over 5,000 third-party apps.Family Plan
This plan costs $99.96 per year (or $8.33 per month) and includes all the features from the Premium plan, plus a shared family space for up to four members.Teams Plan
This plan costs $4.99 per user per month (or $59.88 per user per year) and includes features like collaborative workspaces, kanban boards, advanced admin tools, and unlimited boards and team members.Does Any.do offer a free trial?
Yes, Any.do offers a 14-day free trial for its Teams plan. This allows you to test the advanced features before committing to a paid plan.What features are available in the free plan?
The free plan allows you to create tasks and lists, set reminders, use a daily planner, and sync across various devices. However, it does not include features like recurring tasks, third-party integrations, or AI-powered features.Can I use Any.do on multiple devices?
Yes, Any.do is available on multiple platforms including Windows, macOS, Android, iOS, and web apps. You can sync your tasks and lists across all these devices.Does Any.do support calendar integrations?
Yes, Any.do integrates with several calendar services such as Google Calendar, iCloud, Outlook, and more. This allows you to view all your tasks and events in one place.What is the Any.do AI feature and who can use it?
The Any.do AI feature is available to Premium, Family, and Teams users. It helps in organizing tasks by suggesting subtasks, breaking down complex tasks, and providing personalized recommendations based on your productivity patterns. This feature is currently available on iOS and web/desktop apps, with plans to expand to Android.How does Any.do facilitate team collaboration?
Any.do offers a collaborative workspace through its Teams plan, which includes features like shared boards, kanban views, subtasks, and real-time communication. Team members can chat directly within the app, mention each other for notifications, and see the progress of tasks and projects.Does Any.do support location and WhatsApp reminders?
Yes, Any.do offers location reminders and WhatsApp reminders, but these features are only available on the Premium and higher plans.What languages does Any.do support?
Any.do supports a wide range of languages including English, Japanese, Portuguese, Russian, Swedish, Dutch, Thai, German, Chinese (Simplified and Traditional), Korean, Polish, Hungarian, Czech, Indonesian, Danish, Spanish, Italian, French, Hebrew, and Arabic.What kind of support does Any.do offer?
Any.do provides various support options including FAQs, a knowledge base, email/help desk support, 24/7 live chat support, and phone support. Any.do - Conclusion and Recommendation
Final Assessment of Any.do
Any.do is a versatile and AI-driven task management application that caters to a wide range of productivity needs, making it an excellent choice for various users.Key Features
- Task Management: Any.do allows users to create and manage simple task lists, suitable for both personal and team needs. It includes features like breaking down tasks into sub-tasks, color-coded organization, and the ability to assign tasks to team members.
- Agile Project Management: For more complex projects, Any.do offers shared workspaces, templates for agile workflows, and other specialized templates for various use cases such as marketing, onboarding, and sales CRM.
- Calendar and Daily Planner: Users can manage scheduling events, tasks, and deadlines through an integrated calendar and a private daily planner. The app also provides smart suggestions for prioritizing tasks.
- Workspace Collaboration: The app facilitates real-time communication and collaboration among team members through direct chatting, color-coded organization, and notifications. This is particularly beneficial for remote teams.
- Reminders and Integrations: Any.do offers various types of reminders, including time-based, location-dependent, and recurring reminders. It also integrates with over 6,000 apps, such as Slack, Zapier, and Gmail, to automate workflows.
Who Would Benefit Most
Any.do is highly beneficial for:- Individuals: Those looking to manage their personal tasks, errands, and daily priorities can find the app’s simple task lists and reminders very useful.
- Teams and Project Managers: The app’s project management features, including shared workspaces, templates, and real-time communication, make it an excellent tool for team collaboration and project management.
- Remote Workers: The integration with other productivity tools and the ability to manage tasks and communicate with team members in real-time make it ideal for remote teams.
- Businesses: Any.do’s versatility in managing various types of projects, from marketing campaigns to construction projects, and its ability to integrate with other business tools, make it a valuable asset for businesses of different sizes and industries.