ClockShark - Detailed Review

ClockShark Overview

ClockShark is a comprehensive time tracking and job management platform, particularly suited for the construction and field service industries. Here are the main features and how they function, along with any relevant AI integrations:

Time and Attendance Tracking

ClockShark allows employees to clock in and out using their smartphones, tablets, or computers. The platform includes a GPS-enabled time clock that tracks the location of employees when they clock in and out, providing a breadcrumb trail of their workday. This feature enhances accountability and ensures accurate time tracking.

GPS and Geofencing

The GPS tracking feature ensures that employees’ locations are captured when they clock in or out. Geofencing allows you to create virtual boundaries around jobsites, reminding employees to clock in when they enter the area and to clock out when they leave. This automates the clocking process and reduces errors.

Job and Task Tracking

Users can create detailed jobs and tasks, including information such as the stage of the project, customer details, address, and description. Tasks can be paired with financial details like billable rates, tax rates, and invoice descriptions. This helps in accurate job costing and billing.

Scheduling

ClockShark offers a drag-and-drop scheduling tool that makes it easy to manage employee shifts. You can assign shifts to multiple employees, select job/task details, and switch between different views (day, week, 2-week, month) to manage schedules efficiently. The calendar display shows who is working on which day, making it simple to add or adjust shifts.

Time Off Management

The platform allows you to create vacation and sick leave policies and tracks time off automatically. This helps in maintaining compliance and reduces the administrative burden of managing time off.

Job Management and Costing

ClockShark enables you to manage jobs from start to finish, including tracking time per employee, adding notes, photos, and special requirements. The job costing feature helps in tracking expenses associated with each job, ensuring you stay profitable by knowing the exact costs.

Customer Management

You can keep detailed customer records, including contact information and a list of jobs performed. This information is easily accessible from both the office and the field.

Quote and Invoice Creation

The platform allows you to create professional-looking quotes based on job details and send them directly to clients. Accepted quotes can be converted into active jobs, reducing double data entry. Invoices can be generated automatically by pulling in tracked time and expenses, and you can customize invoice templates with your company’s branding.

Conversations and Communication

ClockShark’s Conversations feature facilitates real-time discussions and file sharing among team members associated with each job. This helps in keeping everyone informed about the job’s progress, although it is limited to comments and does not include a built-in chat option.

Time Reporting and Analytics

The platform provides comprehensive and customizable reports on work hours, job costs, and other critical metrics. This helps in streamlining decision-making and optimizing operational efficiency.

AI and Automation

While ClockShark does not heavily rely on AI for its core functionalities, it does automate several processes such as time tracking, job costing, and payroll integrations. For example, the GPS and geofencing features automate the clocking process, and the integration with payroll and accounting software reduces manual data entry errors. However, detailed AI-driven analytics or advanced AI features are not prominently highlighted in the available resources.

Integrations

ClockShark integrates with various payroll and accounting software like QuickBooks, Xero, ADP, and Paychex, among others. These integrations help in automating processes and ensuring accurate data transfer. However, it lacks direct integrations with popular project management tools or CRM systems.

Conclusion

In summary, ClockShark is a powerful tool for time tracking, job management, and scheduling, with features that enhance accuracy, accountability, and efficiency. While it does not boast extensive AI-driven features, its automation capabilities and integrations make it a valuable asset for field service and construction businesses.