Todo Cloud - Detailed Review
Self Improvement Tools
Todo Cloud - Product Overview
Overview
Todo Cloud is a versatile and user-friendly productivity and time management app that helps individuals and teams develop positive habits and achieve their goals. Here’s a brief overview of its primary function, target audience, and key features:
Primary Function
Todo Cloud is designed to help users manage their tasks, projects, and goals efficiently. It allows users to create and share tasks, checklists, and projects, making it an excellent tool for both personal and professional use.
Target Audience
The typical users of Todo Cloud include freelancers and small business owners. It is also suitable for individuals who need to manage their daily tasks, whether for work, family, or personal projects.
Key Features
Task Management
Users can create daily to-do lists, set milestones, and use checklists to organize their tasks.
Collaboration Tools
Todo Cloud enables team collaboration by allowing users to share lists, add comments to tasks, and delegate tasks to others. It also sends email notifications when tasks are updated.
Mobile Access
The app is available on multiple devices, including Android, iPad, iPhone, and iPod touch, ensuring tasks are synced across all devices with a Todo Cloud Premium Account.
Project Planning
Users can manage advanced projects using subtasks, drag and drop content from emails, and schedule repeating tasks.
Notifications and Reminders
Todo Cloud offers multiple reminder alerts and geofencing, which alerts users when they arrive at a specific location.
Organization
The app supports GTD (Getting Things Done) with contexts and tags, and users can star tasks for priority and use drag and drop sorting.
Conclusion
Overall, Todo Cloud is an intuitive and effective tool for anyone looking to streamline their task management and stay organized across various devices.
Todo Cloud - User Interface and Experience
User Interface of Todo Cloud
The user interface of Todo Cloud is designed to be intuitive and user-friendly, making it an excellent tool for managing tasks and enhancing productivity.Interface Layout
The app features a clean and organized layout. On one side, you have a left bar that lists all your categories and lists, while the right pane displays the task lists. Clicking on a task brings up a right panel where you can view and edit task details, including notes and comments.Key Features
Smart Lists
You can create custom lists using filters to organize tasks by various data elements such as due dates, assignments, or specific tags. This allows you to see tasks due today, in the past, or assigned to specific individuals.Calendar View
The app offers a calendar view where you can see tasks organized by their due dates. You can easily change a task’s due date by dragging and dropping it to a new date on the calendar.Focus Lists
This feature helps you quickly see all your tasks due today or in the past, keeping you focused on immediate priorities.Voice Commands
Todo Cloud integrates with Siri (on iOS) and Google Assistant (on Android), allowing you to capture tasks using voice commands while on the go.Ease of Use
Users have praised Todo Cloud for its ease of use. The app is simple to customize and fun to use, making it accessible for both individuals and teams. It syncs quickly across multiple devices, ensuring that your tasks are always up-to-date and synchronized.Overall User Experience
The overall user experience is positive, with users appreciating the app’s ability to help them stay organized and accomplish their tasks efficiently. The interface is clean, and the features are well-integrated, making it easy to track progress, set goals, and collaborate with others. Reviews highlight that Todo Cloud is very easy to use and helps users build healthy habits and achieve their goals.Conclusion
In summary, Todo Cloud offers a user-friendly interface that is easy to navigate, with features that are straightforward and effective in managing tasks and enhancing productivity. Todo Cloud - Key Features and Functionality
Todo Cloud is a comprehensive task management tool that offers a wide range of features to help users organize and complete their tasks efficiently. Here are the main features and how they work, including the integration of AI:
Multiple Reminders
Todo Cloud allows you to set multiple reminders for a single task, such as reminders 1 month, 1 week, 1 day, and 1 hour before the task is due. This feature ensures you stay on track and never miss a deadline, though it’s important to be mindful of alert fatigue.Recurring Tasks
You can set tasks to repeat based on either the due date or the completion date. For example, you can set a task to remind you to take out the trash every Thursday or to send a thank you note every few days. This flexibility helps in managing routine tasks effectively.Location Reminders
Todo Cloud enables you to set location-based reminders. By dropping a pin on a specific location, you will receive alerts with task details when you arrive at that location, making it easier to remember tasks tied to specific places.Email Task Creation
You can create tasks by emailing them to a custom email address provided by Todo Cloud. This feature allows tasks to be added directly to your Todo Cloud inbox, making it convenient to capture tasks from anywhere.Secure Cloud Sync
Todo Cloud syncs your data securely across all your devices, including Android, Web, Windows, Mac, and iOS. This ensures that your task list is always current and accessible regardless of the device you are using.Smart Lists
Smart Lists are virtual folders that organize tasks based on search filters. You can create custom lists to see tasks due in the next seven days, tasks assigned to you, or tasks tagged with specific words. This feature helps in organizing and tracking tasks based on various criteria.Calendar View
Todo Cloud offers a calendar view where you can see tasks organized by their due dates. You can quickly change the due date of a task by dragging and dropping it to a new date on the calendar.Focus Lists
Focus Lists allow you to quickly see all your tasks due today or in the past, helping you stay focused on immediate and overdue tasks.Google Assistant and Siri Voice to Text
You can use Google Assistant or Siri voice commands to capture tasks on the go, making it easy to add tasks without typing.Share Lists
Todo Cloud allows you to invite others to view and contribute to your task lists, which is particularly useful for team collaboration or sharing tasks with family members.AI Integration
Todo Cloud has recently introduced AI features that enhance task management. Here are some key AI functionalities:Split Task into Steps
The AI can break down complex tasks into actionable steps, helping you create a project or checklist from a single task entry.Make Tasks More Actionable
The AI simplifies task labeling and makes tasks more actionable by providing clear steps.Get Tips for Completing Tasks
If you’re struggling with a task, the AI can offer tips and tricks to help you overcome obstacles and complete the task efficiently. These AI features are accessed by tapping the AI button in the app, which provides options to split tasks, make them more actionable, and get tips for completion.Intelligent Task Parsing
When creating tasks, Todo Cloud’s intelligent task parsing feature automatically adds task values to task detail fields based on the characters you use. For example, using “ for start dates, `( )` for due dates, and `!!!` for priority. This feature also works when creating tasks via Siri or email. By integrating these features, Todo Cloud provides a powerful and user-friendly task management system that helps individuals and teams stay organized and productive. Todo Cloud - Performance and Accuracy
Performance
Todo Cloud is praised for its comprehensive set of features that enhance productivity. Here are some highlights:Cross-Platform Syncing
Cross-Platform Syncing: Todo Cloud seamlessly syncs tasks and lists across various devices, including iPhone, iPad, Mac, Android, and Web interfaces. This ensures that users have consistent access to their tasks regardless of the device they use.Feature-Rich Interface
Feature-Rich Interface: The app includes multiple reminders, recurring tasks, location reminders, and email task creation, which help users stay organized and on track. Features like geotagging and intelligent task parsing add to its functionality.Collaboration Tools
Collaboration Tools: Todo Cloud offers advanced collaboration features, including shared lists, projects, and assignments. Users can delegate tasks to team or family members and engage in task conversations, making it a strong tool for team productivity.Accuracy
In terms of accuracy, Todo Cloud generally performs well, but there are some areas where users have reported issues:Task Management
Task Management: The app is built on proven “Getting Things Done” (GTD) and Franklin Covey concepts, which helps users prioritize and organize tasks accurately. Features like custom focus lists, starred tasks, and multi-level priorities ensure that users can focus on what is most important.User Feedback
User Feedback: However, some users have reported issues with task updates not being saved correctly, and occasional bugs that prevent tasks from being edited or deleted properly. These issues suggest that while the app is generally accurate, there are occasional glitches that need to be addressed.Limitations and Areas for Improvement
Despite its strong features, there are a few limitations and areas where Todo Cloud could improve:User Interface
User Interface: Some users have mentioned that the web interface is outdated and needs a redesign. Additionally, there have been requests for improvements in the calendar view and task display methods.Bug Fixes
Bug Fixes: Recent reviews indicate that the app has been experiencing bugs, such as losing changes to tasks and failing to save updates. These issues need to be resolved to maintain user trust and satisfaction.Additional Features
Additional Features: Users have suggested additional features like color coding by list or folder, a more detailed priority system, and better integration with other calendars. In summary, Todo Cloud is a powerful tool for task management and collaboration, with a strong foundation in GTD principles and cross-platform syncing. However, it faces some challenges related to bug fixes, user interface updates, and additional feature requests that could enhance its performance and accuracy further. Todo Cloud - Pricing and Plans
Todo Cloud Pricing Plans
Todo Cloud offers a clear and structured pricing plan to cater to various user needs, particularly in the self-improvement and productivity tools category. Here’s a breakdown of the different tiers and the features available in each:
Basic Plan
- Free: This plan is completely free and includes several essential features.
- Task synchronization to the cloud
- Smart Lists (limited to the “Everything” smart list and a preview of custom smart lists)
- Today Widget on iOS
- One reminder per task
- Sharing lists and tasks, with the ability to invite others and manage membership
- Adding comments and notes to tasks in shared lists
- Checklists
- Viewing tasks completed in the past two weeks
- Customer support.
Premium Plan
- $2.50 per month (billed annually) or $3 per month (billed monthly): This plan includes all the features from the Basic plan plus:
- Full custom Smart List features
- Recurring tasks
- Advanced notifications (including email notifications)
- Full completed task history
- Multiple reminders per task
- Location reminders
- Emailing tasks
- Creating projects
- Using email to create tasks
- Using Siri to create tasks
- Assigning tasks to others
- Premium list colors
- Tags
- Unlimited active tasks, checklists, and projects
- 1GB of file storage.
Business Plan
- $4 per user per month (billed monthly) or $40 per user per year (billed annually): This plan includes all the features from the Premium plan plus:
- Centralized billing
- Flexible team size
- Team Admin Dashboard
- Priority Support SLA
- Google Calendar and Slack integrations
- Ability to invite external collaborators to lists without additional cost.
Additional Notes
- Free Trial: New users can try the Premium plan for 14 days free, and the Todo for Teams plan for 30 days free.
- Billing Flexibility: Users can switch between plans without losing data, and the system adjusts billing accordingly if users are added or removed from the Business plan.
- No Minimum Contract: Users can cancel their subscription at any time without penalty, and they will remain on the plan until the end of their billing cycle.
This structure allows users to choose a plan that best fits their needs, whether they are individuals looking for basic task management or teams requiring more advanced collaboration and management features.
Todo Cloud - Integration and Compatibility
Integrations with Other Tools
One of the key strengths of Todo Cloud is its ability to integrate with other tools and services. For instance, it can be integrated with LeadRebel, a B2B lead generation software. This integration allows you to automatically sync leads from LeadRebel into your task lists in Todo Cloud, ensuring that new leads are instantly reflected in your to-do lists. This integration can be achieved natively, via the LeadRebel API, or using Zapier, providing flexible options to connect your tools.
Todo Cloud also integrates with popular CRM systems and marketing tools, enabling you to create tasks based on lead activity captured by LeadRebel. This integration helps in managing your sales pipeline more effectively by providing a comprehensive view of your tasks and leads.
Compatibility Across Devices and Platforms
Todo Cloud is highly compatible across different devices and platforms. It syncs your to-do lists online and across Android, Web, Windows, Mac, and iOS devices, ensuring that your tasks are always up-to-date and accessible regardless of the device you use.
Additional Features and Integrations
Todo Cloud offers several features that enhance its compatibility and usability:
- Smart Lists: You can create custom lists using filters that organize tasks by any data element in Todo Cloud. This includes tasks due within a specific timeframe, tasks assigned to a person, or tasks tagged with a specific word.
- Calendar View: The app provides a monthly view of tasks organized by due dates. You can quickly change any task due date by dragging and dropping the task to the new calendar date.
- Google Assistant Voice Commands: You can use Google Assistant voice commands to capture tasks on the go, making it easier to manage your tasks without needing to physically interact with the app.
- Apple Reminders Import: Todo Cloud allows you to import all your Apple reminders as tasks, ensuring that all your reminders are consolidated into one task management system.
- Email-to-Task Feature: You can create tasks by sending an email to your Incoming Email Address, with the email body automatically parsed and placed into the task’s notes property.
Team and Business Use
Todo Cloud is also optimized for team use, offering features such as the ability to invite others to view and contribute to tasks. The mobile-first approach helps boost team output with powerful task management capabilities, including administrator management for business teams.
In summary, Todo Cloud integrates seamlessly with various tools and services, and its compatibility across multiple devices and platforms makes it a highly versatile and efficient task management solution.
Todo Cloud - Customer Support and Resources
Support Options for Todo Cloud
Todo Cloud offers several comprehensive customer support options and additional resources to help users make the most out of their productivity app.
Support Ticket and Forums
Users can access the support section of Todo Cloud by going to the “Support” settings within the app. Here, they can submit a support ticket directly to the Todo Cloud team. Additionally, users can engage with forums where they can read and participate in discussions about using the app, helping them resolve issues and learn new features.
Diagnostic Logs and App Information
The “Diagnostics” section provides access to general information about the app version, build, and other details. This is also where users can find and submit Diagnostic Logs if they are requested to do so by the support team, which can be helpful in troubleshooting issues.
Help Center and Resources
Todo Cloud has a dedicated Help Center (accessible via http://help.appigo.com/) where users can find a library of resources, including guides and FAQs. This resource helps users learn how to use the app more effectively and troubleshoot common issues.
Reviews and Feedback
While Todo Cloud encourages positive reviews on the App Store, they also emphasize the importance of reaching out directly to their support team for any issues or concerns. This ensures that the support team can address specific problems and provide direct assistance, as they cannot respond to support requests left in reviews.
Online Access
Users can always access their tasks online at www.todo-cloud.com, even without a premium account. This ensures that tasks are accessible from multiple platforms, enhancing overall productivity.
By providing these support options and resources, Todo Cloud aims to ensure that users have a smooth and productive experience with their app.
Todo Cloud - Pros and Cons
Advantages of Todo Cloud
Todo Cloud offers several significant advantages that make it a valuable tool for productivity and self-improvement:Intuitive Interface
The app is known for its easy-to-use and intuitive interface, making it ideal for individuals and small businesses to prioritize actions, achieve goals, and collaborate with others.
AI Integration
Todo Cloud features an AI integration that breaks down complex tasks into actionable steps, simplifies task labeling, and provides tips for completing tasks. This AI feature helps in organizing tasks more efficiently.
Goal Setting and Habit Building
The app includes goal-setting features, a productivity tracker, and a habit builder, which help users track progress and stay motivated.
Cross-Platform Syncing
Todo Cloud syncs tasks and lists across various devices, including iPhone, iPad, Mac, Android, and Apple Watch, ensuring users have consistent access to their information.
Collaboration Tools
The app supports collaboration among teams, friends, or any group, making it easier to assign and manage tasks collectively.
Customization and Alerts
Users can customize tasks with due dates, priority, reminders, and location-based alerts, helping them stay on track and manage their time effectively.
Reporting Features
Managers can easily share status reports with partners or customers using the new Reporting feature, enhancing transparency and communication.
Disadvantages of Todo Cloud
While Todo Cloud offers many benefits, there are some drawbacks to consider:Limited Time Specification
One of the notable limitations is that while tasks can have due dates, they cannot be assigned specific times, which might be inconvenient for some users.
Web Version Issues
Some users have reported that the web-based version of the app can be quirky and unreliable, prompting them to use the mobile app instead.
Forced Upgrades
There have been complaints from users who were automatically upgraded from an older version (Todo 8.0) to the new cloud version, which they found less satisfactory and more expensive. This has led to some negative feedback regarding the company’s upgrade policies.
Cost
While Todo Cloud offers a free version and a free trial, the premium features require a subscription, which might be a deterrent for some users, especially those on a tight budget.
Overall, Todo Cloud is a powerful tool for managing tasks and improving productivity, but it has some areas where it could be improved, particularly in terms of its web interface and upgrade policies.
Todo Cloud - Comparison with Competitors
When comparing Todo Cloud with other self-improvement and productivity tools
When comparing Todo Cloud with other self-improvement and productivity tools, especially those that incorporate AI or similar functionalities, here are some key points to consider:
Todo Cloud
Todo Cloud is a productivity and time management app that helps individuals and teams develop positive habits and achieve goals. Here are some of its unique features:
- Daily To-Do Lists and Goal Setting: Allows users to create daily tasks and set long-term goals.
- Collaboration Tools: Includes features like task assignment, group productivity tools, and shared lists.
- Mobile Access: Available on Android, iPad, and iPhone, ensuring users can manage tasks on the go.
- Alerts and Notifications: Offers real-time notifications and advanced notification options with premium accounts.
- Task Management: Includes checklists, milestones, and the ability to add comments and notes to tasks.
AI Life Coach Apps
Rocky.AI
Rocky.AI is an AI-powered personal development coach that stands out in several ways:
- Daily Personal Development Prompts: Encourages self-reflection through structured questions.
- Goal Setting and Mindfulness Training: Helps users identify and achieve life goals, and promotes mental clarity and emotional balance.
- 24/7 Availability: Provides support whenever needed, using neuroscience-based techniques.
- Unlike Todo Cloud, Rocky.AI focuses more on personal growth and emotional well-being rather than task management.
TextMei
TextMei is another AI life coach app that offers:
- Emotionally Intelligent Conversations: Responds to users’ moods with tailored guidance.
- Habit Tracking and AI Journaling: Encourages consistency in forming positive habits and tracks progress over time.
- Daily Reminders: Keeps users accountable with encouraging messages.
- TextMei is more focused on emotional support and habit formation, differing from Todo Cloud’s task-oriented approach.
Replika
Replika acts as a broader AI companion, offering:
- Conversational Coaching: Allows users to talk through challenges in a natural way.
- Mental Wellness Tools: Includes mindfulness exercises and stress relief tips.
- Personality Customization: Users can tailor their AI coach to match their preferences.
- Replika is more about creating emotional connections and providing mental wellness support, which is distinct from Todo Cloud’s productivity focus.
Other Productivity Tools
General Productivity Apps
While not AI-driven, other productivity apps like Trello, Asana, or Microsoft To Do offer similar task management features but may lack the AI-powered personal development aspects.
Unique Features and Alternatives
- Todo Cloud’s Strengths: Its strength lies in its ease of use across multiple devices, comprehensive task management features, and collaboration tools. It is ideal for individuals and small businesses looking to prioritize actions and achieve goals.
- AI Life Coach Alternatives: If you are looking for more personalized guidance and emotional support, Rocky.AI, TextMei, or Replika might be better alternatives. These apps leverage AI to provide 24/7 support, emotional intelligence, and habit-building tools, which are not the primary focus of Todo Cloud.
In summary, Todo Cloud excels in task management and team collaboration, while AI life coach apps like Rocky.AI, TextMei, and Replika focus more on personal development, emotional support, and habit formation. The choice between these tools depends on whether you need robust task management or personalized life coaching.
Todo Cloud - Frequently Asked Questions
Frequently Asked Questions about Todo Cloud
Q: What is Todo Cloud and what does it do?
Todo Cloud is a productivity and time management app that helps individuals and teams develop positive habits, achieve goals, and manage tasks efficiently. It allows users to create daily to-do lists, set reminders, track progress, and collaborate with others. The app is designed to be user-friendly and accessible across multiple devices, including iPhone, iPad, Mac, Android, and Apple Watch.
Q: What are the key features of Todo Cloud?
Todo Cloud offers several key features, including:
- Task Management: Create and manage to-do lists with start and end dates, task notes, and comments.
- Reminders and Alerts: Set multiple reminders and location-based alerts.
- Recurring Tasks: Set tasks to repeat based on due date or completion date.
- Smart Lists: Create custom lists using filters to organize tasks.
- Calendar View: View tasks organized by due dates.
- Focus Lists: See tasks due today or in the past.
- Siri Voice to Text: Use Siri to capture tasks on the go.
- Collaboration Tools: Share lists and invite others to contribute to tasks.
Q: What pricing plans does Todo Cloud offer?
Todo Cloud offers a free version with basic features, as well as subscription plans. The premium subscription starts at $29.99 per year, and there is a 14-day free trial available for premium features.
Q: Does Todo Cloud support team collaboration?
Yes, Todo Cloud has strong collaboration features. It allows users to share lists, invite others to contribute to tasks, and assign tasks to team members. The app is particularly useful for teams, small businesses, and freelancers who need to work together on projects.
Q: Can I use Todo Cloud on multiple devices?
Yes, Todo Cloud syncs your tasks and lists across multiple devices, including iPhone, iPad, Mac, Android, and Apple Watch. It also has a web interface, ensuring you can access your tasks from any device.
Q: How does Todo Cloud handle recurring tasks?
Todo Cloud allows you to set tasks to repeat based on either the due date or the completion date. For example, you can set a task to remind you to take the trash out every Thursday or to send a thank you note every few days.
Q: Does Todo Cloud offer location-based reminders?
Yes, Todo Cloud allows you to set location-based reminders. You can drop a pin on a specific location, and the app will alert you with the task details when you arrive at that location.
Q: Can I create tasks via email in Todo Cloud?
Yes, you can create tasks by emailing them to a custom email address provided by Todo Cloud. This feature allows you to log in to the web client, set up the email address, and have tasks automatically added to your Todo Cloud inbox.
Q: Is my data secure with Todo Cloud?
Yes, Todo Cloud provides secure cloud sync, which reliably backs up your data to their secure cloud servers. This ensures your data is available and safe across all your devices.
Q: Does Todo Cloud support multiple languages?
Currently, Todo Cloud supports English. There is no mention of support for other languages in the available resources.
Q: Does Todo Cloud offer an API?
No, Todo Cloud does not have an API available for public use.
Todo Cloud - Conclusion and Recommendation
Final Assessment of Todo Cloud
Todo Cloud is a comprehensive and feature-rich task management and to-do list app that has been refined over a decade to meet the diverse needs of its users. Here’s a breakdown of its strengths, who would benefit most from it, and an overall recommendation.
Key Features and Benefits
- Task Organization: Todo Cloud allows users to organize tasks with start and end dates, task notes, comments, and associations with contacts, URLs, or phone numbers. It also supports recurring tasks, multiple reminders, and location-based reminders.
- Customization and Flexibility: The app offers smart lists that can be customized using various filters, a calendar view for visualizing tasks, and focus lists to highlight urgent tasks. Users can also create projects, assign tasks to others, and use Siri for voice commands.
- Collaboration: Todo Cloud facilitates team collaboration by allowing users to share lists, invite others to contribute, and manage membership of shared lists. This makes it suitable for both personal and business use.
- Sync and Accessibility: The app syncs tasks across multiple devices, including iPhone, iPad, Mac, Web, Android, and Apple Watch, ensuring that your data is always available and up-to-date.
Who Would Benefit Most
Todo Cloud is highly beneficial for several types of users:
- Individuals with Busy Schedules: Those who need to manage multiple tasks, set reminders, and track their progress will find Todo Cloud very useful.
- Professionals and Teams: The app’s advanced features, such as task assignment, project creation, and team collaboration, make it an excellent tool for work environments.
- Goal-Oriented Users: Individuals aiming to build healthy habits, achieve goals, and improve their productivity will appreciate the app’s focus on goal-setting and habit formation.
Limitations
While Todo Cloud is feature-rich, it does have some limitations:
- Learning Curve: The app has so many features that it can take some time to learn how to use them effectively.
- Team Functions: Without upgrading to the Business package, team functions are somewhat limited.
Recommendation
Todo Cloud is an excellent choice for anyone looking for a comprehensive task management and to-do list app. Here’s why:
- Free Basic Features: The app offers a range of basic features for free, including task synchronization, smart lists, and one reminder per task. This allows users to try out the app without committing to a premium subscription.
- Advanced Features: The premium and business plans provide additional features like recurring tasks, advanced notifications, and full completed task history, which can significantly enhance productivity.
- User-Friendly Interface: Despite the learning curve, the app is built with intuitive and powerful features that align with productivity principles like “Getting Things Done” and Franklin Covey.
In summary, Todo Cloud is a powerful tool that can help individuals and teams manage their tasks efficiently, improve time management, and achieve their goals. Its flexibility, customization options, and collaboration features make it a highly recommended app for anyone seeking to boost their productivity.