Gorilla Expense - Detailed Review

Gorilla Expense Overview

Gorilla Expense is a comprehensive expense management platform, particularly suited for organizations using Microsoft Dynamics and Sage Accounting systems. Here are the key features and how they function:

Expense Tracking and Reporting

Gorilla Expense allows users to track and manage expenses efficiently. Employees can submit expense reports, attach receipts, and designate expenses as reimbursable or non-reimbursable. The system supports multi-level approvals, enabling managers to approve, decline, view, save, or redirect submitted expense reports.

Receipt Management

The platform includes advanced receipt management features. Users can upload receipts via mobile devices, and the system uses Optical Character Recognition (OCR) to extract relevant information from the receipts. This eliminates the need for manual data entry and reduces the risk of errors.

Corporate Credit Card Integration

Gorilla Expense integrates with corporate credit cards, allowing automatic import of credit card transactions into expense reports. It also automates the creation of corporate credit card reports and attaches receipts to incoming credit card expenses. This feature streamlines the reconciliation process and ensures accurate financial reporting.

Mileage Tracking

The system includes a mileage tracking feature that allows users to capture and submit mileage information. It calculates mileage rates and integrates this data into expense reports, making it easier to manage travel-related expenses.

Workflow Management

Gorilla Expense features a robust workflow management system that includes approval workflows, multi-level approvals, and the ability to redirect reports to different departments for final approval. This ensures that expense reports are processed efficiently and accurately.

Integration with Accounting Systems

The platform seamlessly integrates with various accounting systems, including Microsoft Dynamics (GP, NAV, Business Central) and Sage (100, 300, CRE, X3). This integration allows for real-time synchronization of master data such as customers, jobs, tasks, and vendors, ensuring consistent and accurate financial reporting.

Data Visualization and Reporting

Gorilla Expense provides tools for data visualization and ad-hoc reporting. Users can create charts, graphs, and custom reports to gain insights into travel and expense (T&E) data. This helps in making informed financial decisions and identifying areas for cost savings.

AI-Driven Features

While the primary features are not explicitly labeled as AI-driven, the use of Optical Character Recognition (OCR) to extract data from receipts is a form of AI technology. Additionally, the system’s ability to merge vendor spelling variations on credit card statements using AI-based services enhances the accuracy and efficiency of vendor spend reporting.

Mobile Access and Real-Time Updates

The platform offers a mobile application that allows employees to submit reports, upload receipts, and track expenses on the go. Real-time updates ensure that all data is current and accessible across both mobile and web devices.

Compliance and Fraud Detection

Gorilla Expense includes features for compliance management and fraud detection. The system maintains an audit trail with changes, descriptions, and time stamps to identify and manage potential frauds. It also includes receipt mismatch intelligence to detect duplicate or fraudulent expenses.

Multi-Currency and Budget Tracking

The platform supports multiple currencies, enabling global organizations to manage expenses in various currencies. It also allows tracking expenses by jobs, dimensions, segments, and budgets, providing a detailed view of financial expenditures.

Conclusion

In summary, Gorilla Expense is a powerful tool that streamlines expense management through automation, integration, and advanced features, making it an essential solution for organizations seeking to enhance their financial oversight and efficiency.