Webexpenses - Detailed Review

Frequently Asked Questions about Webexpenses

Q: What is the Webexpenses pre-trip approval feature, and how does it help with travel expense management?

Webexpenses’ pre-trip approval feature allows you to estimate travel costs before booking flights and accommodation. This feature enables you to share these estimates with your approver, helping finance teams track and manage expected expenditures, especially for higher-cost trips.

Q: How does Webexpenses handle multi-currency transactions?

Webexpenses includes a built-in currency converter that automatically detects the claimant’s currency based on their in-system location. This feature converts currencies accurately, ensuring that expenses are recorded correctly regardless of the location.

Q: Can I set custom spend categories and limits in Webexpenses?

Yes, you can set custom spend categories with Webexpenses. This feature allows finance teams to define maximum spend limits for different categories, with rules that can be set as ‘soft’ (allowing claims above limits) or ‘hard’ (blocking claims above limits). This helps in managing spending more effectively.

Q: How does the Webexpenses mobile app facilitate expense management?

The Webexpenses mobile app allows users to capture receipts, track mileage, and submit expense reports on the go. The app uses Google Vision-powered OCR technology to create expense claims from receipt photos quickly. It also syncs with desktops in real-time, ensuring a seamless process between users and admins.

Q: What is the Intelligent Receipt Matching feature in Webexpenses?

The Intelligent Receipt Matching feature in Webexpenses allows users to snap a picture of their credit card receipt, which is then automatically paired with the correct card claim already in the system. This feature uses a secure, direct feed from your bank to ensure accurate and efficient expense tracking.

Q: How does Webexpenses help with mileage tracking and reimbursement?

Webexpenses includes a mileage tracking feature that calculates travel expenses per mile. Users can plot their journey using an interactive map with waypoints or drag-and-drop functionality. The system provides accurate point-to-point mileage using Microsoft API and offers automatic verification and policy flags for admins.

Q: Can Webexpenses help track and reduce the carbon footprint of business travel?

Yes, Webexpenses includes a carbon tracking feature that covers cars, trains, and air travel. This feature uses the latest government standards to track the carbon footprint of business travel, helping companies maintain a sustainable travel policy.

Q: How does Webexpenses integrate with other accounting systems?

Webexpenses integrates with over 50 accounting systems, ensuring seamless control of company budgets and expenditure. This integration is secure, with data encrypted and protected to the highest security standards via Amazon Web Services.

Q: What kind of notifications can be set up in Webexpenses?

Admins can set up custom notifications in Webexpenses to inform claimants about important updates. These notifications can be configured for a single division or at the parent level to be viewed by all divisions. They appear as in-app notifications once the user logs in.

Q: How much time can be saved using Webexpenses for travel expense management?

Using Webexpenses can save significant time in managing travel expenses. The system automates many processes, and it is estimated that users can save up to 3 hours per claim by using the digital approach to travel and expense reporting.

Q: Is there a free trial available for Webexpenses?

Yes, Webexpenses offers a free trial. You can request a demo to see how the software can benefit your business.