Product Overview of AODocs
AODocs is a cloud-based content services platform designed to modernize and streamline document management and workflow automation for organizations. Here’s a detailed look at what AODocs does and its key features:
What AODocs Does
AODocs is tailored to help organizations control, manage, and automate their critical business documents. It replaces legacy document management systems such as SharePoint, Lotus Notes, and IBM FileNet, among others, by integrating seamlessly with Google Workspace and other business applications like SAP, Salesforce, and more. This integration ensures a single version of truth across all departments and systems, enhancing efficiency, reducing human error, and complying with various industry regulations.
Key Features and Functionality
Document Control
AODocs provides robust document control features, including metadata management, custom views, and advanced version control with drafts, check-in/check-out, change requests, and a full audit log. It ensures that employees, suppliers, and contractors always use the correct version of critical documents, automating the content lifecycle from creation to disposal.
Workflow Automation
The platform includes a powerful workflow engine that allows organizations to implement business processes across all departments. It supports the creation of advanced business forms and low-code configuration models, making it easy to build and automate complex workflows.
Access Permissions and Security
AODocs offers granular permissions, ensuring that documents are shared only with authorized users. Features include rules-based permissions, restricted subfolders, publication workflows with automated permissions, and external users whitelists. The platform also supports secure sharing and external user involvement with the same level of security and traceability as internal teams.
Compliance Management
AODocs helps organizations comply with various industry regulations such as ISO 9001, ISO 13485, FDA 21 CFR Part 11, GDPR, SOX, and PCI. It provides ready-made templates for compliant document control processes and supports regional and private SaaS options to meet data localization requirements.
Integration and Collaboration
The platform is tightly integrated with Google Workspace, including Google Drive, Google Forms, and Gmail. It also integrates with other business applications like ERP, CRM, and PLM systems to ensure a unified and efficient workflow. Collaboration tools enable seamless teamwork and document sharing within and outside the organization.
Advanced File Viewer and Search
AODocs supports a wide range of file formats, including Google Docs, Google Sheets, Google Slides, Microsoft Office files, AutoCAD, DICOM medical images, and more. It features a built-in OCR engine for full-text search within scanned images and advanced search capabilities with customizable views.
AI and Automation
The platform leverages generative AI to automate metadata tagging, document classification, extraction, and analysis. AI assistants help in extracting structured data from documents at scale, reducing manual processing and enhancing productivity.
Scalability and Performance
AODocs is designed to manage billions of files without hassle, thanks to its auto-scaling infrastructure. It can ingest millions of documents per hour, making them immediately available for search and processing.
Reporting and Analytics
The platform provides intuitive search features, customizable views, and powerful dashboards that can be integrated with BI tools like PowerBI, Tableau, and Looker. This helps in monitoring and acting on organizational data in real-time, identifying bottlenecks, and gaining aggregated views of document processes.
In summary, AODocs is a comprehensive cloud content services platform that combines document control with workflow automation, offering advanced features in metadata management, access permissions, compliance, integration, and AI-driven automation. It is designed to boost organization-wide productivity, ensure compliance, and provide a scalable and secure solution for managing critical business documents.