Product Overview of Calendly
Calendly is a robust online appointment scheduling software designed to simplify and automate the process of booking meetings for individuals, teams, and enterprises. Founded in 2013 by Tope Awotona, Calendly has grown to become a trusted scheduling solution for over 20 million individuals and businesses, including 86% of the Fortune 500 companies.
Core Functionality
Calendly integrates seamlessly with your personal calendar, checking for events marked as “Busy” and preventing double bookings. Here’s how it works:
- Calendar Integration: Calendly connects with major calendar apps such as Google Calendar, Outlook, and others to display your real-time availability, ensuring that invitees can only book times that are truly available.
Key Features
Booking and Scheduling
- Customizable Time Slots: Users can create customizable time slots and different event types, such as one-on-one, group, and round-robin events, to cater to various meeting needs.
- Tailored Booking Links: Calendly allows you to tailor booking links for specific needs, making it versatile for different types of meetings.
Time Management
- Buffer Times: This feature enables users to add time between appointments, providing a transition period between meetings.
- Date Overrides: Users can adjust their availability for specific dates, offering flexibility in managing irregular schedules.
Multi-User Accounts
- Seats and Team Access: Calendly offers multi-user accounts or “seats,” which are ideal for teams and larger organizations. This feature allows centralized booking control and is particularly useful for customer-facing roles and HR teams.
Integration Capabilities
- Video Conferencing: Calendly integrates with popular video conferencing tools like Zoom, Microsoft Teams, and Google Meet, automatically adding video conferencing links to virtual meeting invitations.
- Productivity Tools: With over 100 integrations, Calendly boosts productivity by connecting with the tools you already use, enhancing your workflow and efficiency.
Advanced Scheduling Options
- Co-Hosted Calls: Calendly allows you to pool your team’s schedule together to offer more booking options or automatically combine availability for co-hosted calls.
- Round-Robin Scheduling: This feature is useful for distributing meetings among team members, ensuring that no single member is overwhelmed.
Additional Benefits
- Automated Scheduling: Calendly automates the scheduling process, instantly qualifying, routing, and scheduling meetings with high-value leads and customers directly from your website.
- Team Administration: Team admins can streamline onboarding, ensure consistency, track scheduling trends, and maintain security standards, making it a comprehensive tool for team management.
Pricing and Plans
Calendly offers various plans to suit different needs:
- Teams Plan: Ideal for teams needing to align on a scheduling process and collaborate efficiently, priced at $16 per user per month when billed monthly.
- Enterprise Plan: Designed for teams requiring enterprise-level security, admin control, and support, starting at $15,000 annually.
In summary, Calendly is an intuitive and powerful scheduling automation platform that simplifies the process of booking meetings, enhances productivity, and integrates seamlessly with existing tools and workflows. Its customizable features, advanced scheduling options, and robust integration capabilities make it an indispensable tool for individuals, teams, and enterprises alike.