Product Overview of Citrix ShareFile
Citrix ShareFile is a comprehensive and secure file-sharing, data storage, and collaboration solution designed to meet the document-centric workflow needs of businesses of all sizes. Here’s an overview of what the product does and its key features:
Purpose and Functionality
Citrix ShareFile is intended to streamline workflows by facilitating the secure sharing, control, and tracking of files both within and outside an organization. It enables users to store, sync, and share files while maintaining robust security and compliance standards.
Key Features
Secure File Sharing and Storage
- ShareFile offers cloud storage with 256-bit SSL encryption for data transfer and 256-bit AES encryption for stored files. Files are encrypted with a unique key before uploading, and contents and keys are stored on different servers to enhance security.
Collaboration Tools
- The platform allows teams to collaborate in real-time, collect feedback, and approve electronic signatures in a single virtual space. It supports task management, messaging, and alert systems, as well as virtual workspaces for efficient collaboration.
Document Viewing and Sharing
- ShareFile includes a content viewer that supports Word, PDF, PowerPoint, and Excel formats, allowing users to view files without downloading them. However, it does not display corrupted or password-protected files properly. Users can share files securely, including the ability to set permissions and initiate workflows or e-signature processes.
Mobile Access and Offline Work
- The Citrix Files app provides mobile users with access to the full ShareFile feature set, including file sharing, sync, and storage zone connectors. Users can access and modify files offline, with changes synced automatically once reconnected.
Advanced Security and Compliance
- ShareFile offers robust security features such as two-factor authentication, multi-factor authentication, IP whitelisting, and secure password protection. It complies with industry regulations like HIPAA and GDPR, ensuring data security and compliance.
Integration and Customization
- The platform integrates with popular business applications such as Office 365, Google Drive, Dropbox, SharePoint, and Salesforce. It also supports customization of storage and collaboration systems to meet specific business needs, including custom branding and single sign-on authentication.
Data Room and Indexing
- ShareFile includes virtual data room functionality with features like Q&A sessions for secure and traceable communication. It also allows administrators to generate an indexed list of all folders and files within a root level folder, which can be saved and printed.
Endpoint Management
- When used with Citrix Endpoint Management, ShareFile provides additional features such as the ability to disable the microphone or camera, prevent copying or cutting, and limit Wi-Fi networks. This integration also offers comprehensive access control policies and service level monitoring.
Versions and Scalability
Citrix ShareFile is available in two main versions:
- ShareFile Business: Designed for businesses, it offers enterprise-grade security, file versioning, user authentication, and access management. It supports various integrations and provides advanced collaboration tools.
- ShareFile Enterprise: This version offers greater scalability, the option to deploy both on-premises and cloud servers, and additional features such as multiple data centers, customizable workflows, and enhanced security and compliance features.
In summary, Citrix ShareFile is a powerful tool for secure file sharing, storage, and collaboration, tailored to meet the diverse needs of businesses by providing robust security, extensive integration capabilities, and flexible customization options.