Product Overview of Evernote Business (Evernote Teams)
Evernote Business, now rebranded as Evernote Teams, is a comprehensive productivity and collaboration platform designed to meet the needs of teams and organizations. Here’s a detailed look at what the product does and its key features.
What Evernote Teams Does
Evernote Teams is a unified workspace that enables teams to capture, organize, and retrieve various types of information seamlessly. It integrates note-taking, organization, and data retrieval functionalities into a cohesive system, making it an essential tool for enhancing team productivity and collaboration.
Key Features and Functionality
Note Creation and Organization
- Users can create notes using text, images, audio, web clippings, and even handwritten notes, catering to diverse information types.
- Notes can be organized into customizable notebooks and stacks, providing a hierarchical structure for managing notes based on projects, topics, or categories.
Collaboration and Sharing Capabilities
- Evernote Teams allows multiple users to edit shared notebooks simultaneously, enabling real-time collaboration and seamless teamwork.
- Fine-grained access controls ensure that team members have the appropriate permissions to view, edit, or manage shared content.
Integration with Other Apps and Platforms
- Evernote Teams seamlessly integrates with a wide range of productivity tools, including email clients, project management platforms, and calendar applications. For example, users can connect multiple Google Calendar accounts to view upcoming events and create new meeting notes directly from their events.
Advanced Search and Tagging System
- The platform features a powerful search engine that allows users to find specific notes, documents, or attachments quickly using keywords, titles, or tags. Context-aware tagging suggests relevant tags based on note content and user behavior, simplifying the organization process and improving search accuracy.
Task Management
- Users can create, organize, and assign tasks within notes to keep track of to-do lists and action items efficiently.
Administrative Controls
- The Admin Console allows administrators to manage team account information, users, and content all in one place. This includes single sign-on (SSO) capabilities to streamline account access while improving security.
Security and Data Protection
- Evernote Teams ensures secure and encrypted notes, along with robust data security protocols. The platform also provides activity history, allowing administrators to monitor, search, and generate reports on account changes made by team members.
Additional Features
- Spaces: View, share, and edit a collection of related notes and notebooks in one place to help teams achieve more together.
- Geographic Search: Find notes based on the location they were created.
- Document Scanning and Storage: Includes features like business card scanning and PDF annotation, which facilitate efficient document management.
- Offline Access: Notes are available anywhere, anytime, even without an internet connection, making it ideal for working on the go.
- Concierge Support: Priority support ensures that any issues are addressed promptly, with the option to chat online with a support agent.
Subscription and Scalability
Evernote Teams is designed for groups of people who need to collaborate and share knowledge in one convenient place. It requires a minimum of two seats and offers additional security, data ownership, and administrative controls that businesses demand. The subscription includes higher upload limits, larger note sizes, and enhanced collaboration tools, making it scalable to meet the diverse needs of teams and organizations.