Product Overview: Zoho Wiki
Zoho Wiki is a robust, online collaborative tool designed to help individuals, teams, and organizations create and manage knowledge bases, documentation, and collaborative web portals. Here’s a detailed look at what Zoho Wiki does and its key features:
What Zoho Wiki Does
Zoho Wiki allows users to create, edit, and share content in a collaborative environment. It is particularly useful for team collaboration, knowledge management, and content sharing within organizations, educational institutions, and other groups. The platform is accessible from anywhere, at any time, without the need for downloads, installations, or special IT infrastructure.
Key Features and Functionality
Collaborative Editing and Version Control
- Zoho Wiki comes with a powerful WYSIWYG editor, similar to Zoho Writer, which includes features like spell check, revision history, and the ability to compare and revert to any older version of a page.
Grouping and Access Control
- Users can create wikis that are public, private, or accessible to a selected group of members. This is enhanced by the ability to set multiple group permissions for fine-grained security, ensuring that only authorized users can view or edit specific content.
Customizable Workspaces
- Zoho Wiki 2.0 introduced the concept of workspaces, which allow organizations to create independent, fully customizable portals for different departments, teams, or projects. Each workspace can have its own administrative controls, security setup, and customization options.
Integration with Other Zoho Apps
- Users can embed various Zoho applications into their wiki pages, such as Zoho Sheet charts, Zoho Show slide shows, Zoho Creator applications/forms, and even YouTube videos. Additionally, users can create new documents, spreadsheets, and presentations directly from within the wiki.
Organization and Navigation
- The platform offers an improved wiki home page that categorizes wikis into organizational, personal, and subscribed wikis. Users can mark favorite wikis, workspaces, and individual pages for easy access. The site map feature allows users to drag and drop pages to change their hierarchical structure.
Search and Notification
- Zoho Wiki includes a ‘Quick Search’ feature for finding content quickly. Users can also add wikis to their watchlist to receive email notifications whenever the wiki is modified.
Customization and Localization
- The platform supports numerous customizable themes and allows advanced customization through CSS. It also supports Unicode and UTF-8 character sets, making it compatible with any language.
User Management and Permissions
- Users can manage permissions by adding members to groups, inviting users to collaborate, and assigning administrative roles. The platform also allows for the transfer of wiki ownership and the addition of new administrators.
Pricing and Availability
- Zoho Wiki offers a free version with a single wiki, 3 workspaces, and 3 users. Additional users and wikis can be added at a nominal cost. Existing users are not affected by the new pricing structure.
In summary, Zoho Wiki is a versatile and powerful tool for collaborative content creation and management, offering a range of features that enhance teamwork, security, and customization, making it an ideal solution for various types of organizations and user groups.