Product Overview: Zoho Wiki
Zoho Wiki is a robust, online collaborative tool designed to help individuals, teams, and organizations create and manage knowledge bases, project documentation, and other collaborative web portals. Here’s a detailed look at what Zoho Wiki does and its key features.
What Zoho Wiki Does
Zoho Wiki allows users to create, edit, and share web pages easily, making it an ideal platform for collaboration among team members, students, family, friends, and community stakeholders. It serves as a centralized repository for information, facilitating effective content sharing and teamwork.
Key Features
Standard Wiki Features
Zoho Wiki includes all standard wiki features, such as easy editing, version control, and the ability to revert to any older version of a page. This ensures that users can track changes and maintain a history of edits.
Powerful WYSIWYG Editor
The platform comes with a powerful WYSIWYG (What You See Is What You Get) editor, which is based on Zoho Writer. This editor includes features like spell check, revision history, and the ability to compare and revert to any previous version of a page.
Grouping and Access Control
Zoho Wiki allows for fine-grained access control through grouping functionality. Users can set their wikis to be public, private, or accessible to a selected group of members. This feature is particularly useful for organizations that need to manage different levels of access for various teams or projects.
Integration with Other Zoho Apps
Users can embed objects from other Zoho applications, such as Zoho Sheet charts, Zoho Show slide shows, and Zoho Creator applications/forms, directly into their wiki pages. Additionally, users can embed YouTube videos and other third-party widgets.
Workspaces
Zoho Wiki 2.0 introduced the concept of workspaces, which are independent, fully customizable portals that can be created for different departments, teams, or projects. Each workspace has its own administrative controls, security settings, and customization options, making it easier to organize and share content within specific groups.
Enterprise-Level Permissions
The platform offers multiple group permissions for better access control, ensuring that only authorized users can view or edit specific wikis or workspaces. This feature is crucial for maintaining security and compliance in organizational settings.
File Management and Creation
Users can create new documents, spreadsheets, and presentations directly from within Zoho Wiki. They can also upload documents stored in Google Docs, enhancing the platform’s file management capabilities.
Customization and Themes
Zoho Wiki allows users to customize the look and feel of their wikis using various themes. Advanced users can even upload their own CSS stylesheets for further customization. Additionally, users can set up custom domains for their wikis.
Notifications and Watchlists
Users can add wikis to their watchlists to receive email notifications whenever a wiki is modified. This feature helps in keeping team members informed about updates and changes.
Accessibility and Language Support
Zoho Wiki supports Unicode and the UTF-8 character set, making it accessible in any language. This global compatibility is a significant advantage for international teams and organizations.
Pricing and Availability
Zoho Wiki offers a free version with a single wiki, 3 workspaces, and 3 users. Additional users and wikis can be added at a nominal cost. Existing Zoho Wiki customers are not affected by the new pricing structure, and the service remains free for personal use.
In summary, Zoho Wiki is a versatile and powerful tool for collaborative content creation and management, offering a range of features that cater to the needs of both individuals and organizations. Its ease of use, robust security, and seamless integration with other Zoho applications make it an excellent choice for anyone looking to create and manage collaborative web portals.