Product Overview of Colligo
Colligo is a comprehensive suite of tools designed to enhance and integrate with Microsoft 365, particularly focusing on SharePoint, to improve content management, compliance, and productivity within organizations.
What Colligo Does
Colligo’s primary function is to seamlessly integrate with Microsoft 365, allowing users to manage, govern, and access SharePoint content directly from familiar Office applications such as Outlook, Teams, Word, and Excel. This integration aims to streamline document and email management, enhance compliance, and boost efficiency across the organization.
Key Features and Functionality
Content and Email Management
- Email Management: Colligo enables users to capture and autoclassify emails and attachments directly from Outlook to SharePoint and Teams, using automatically extracted metadata.
- Document Management: Users can explore, find, and share files faster from within Teams, web browsers, and Outlook. This includes the ability to save and classify files to SharePoint from various Microsoft 365 applications.
Metadata and Compliance
- Metadata Management: Colligo allows users to save and add metadata to SharePoint files right from Outlook, Teams, Word, Excel, and other Microsoft 365 applications, ensuring compliance with regulatory requirements.
- Compliance Tracking: The software helps in maintaining financial regulatory compliance by making it easier to file content and emails according to company or industry policies.
Collaboration and Productivity
- Collaboration Tools: Colligo facilitates collaboration by enabling users to share SharePoint content as links, and it supports Bring Your Own Device (BYOD) without compromising information management compliance.
- Workflow Automation: The platform includes features for workflow automation, making it easier to manage and govern content efficiently.
Search and Access
- Search Functionality: Users can search SharePoint content within Outlook’s native interface or from Teams and web browsers, with enhanced search and filtering capabilities.
- Offline and Mobile Access: Colligo provides offline and mobile access, ensuring users can access and update content even when not connected to the internet.
Security and Administration
- Security and Permissions: The software includes robust security features such as defining permissions per project or layer, and central configuration of site access for users and groups.
- Audit Trail and User Management: Colligo offers an audit trail and comprehensive user management tools, including the ability to delete and deactivate groups, and visibility into group configurations.
Additional Features
- Version Control: Colligo supports version control, ensuring that all changes to documents are tracked and managed.
- Customizable Templates and File Synchronization: The platform includes customizable templates and file synchronization capabilities to keep content up-to-date across all platforms.
- Reporting and Analytics: Users can generate reports and analytics to gain insights into content usage and management.
Benefits
- Increased Productivity: By integrating with familiar Microsoft 365 applications, Colligo enhances user productivity and reduces the complexity of content management.
- Cost Savings: Organizations can save money by leveraging their existing Microsoft 365 investment and reducing the need for separate document management systems.
- Improved Compliance: Colligo’s compliance tools help organizations adhere to regulatory requirements, reducing the risk of compliance breaches.
- Enhanced Collaboration: The software facilitates better collaboration among teams by providing easy access to shared content and streamlined workflows.
In summary, Colligo is a powerful tool that enhances the functionality of Microsoft 365 and SharePoint, providing a robust solution for content and email management, compliance, and collaboration, making it an invaluable asset for mid-sized and large organizations.