Product Overview of DeskTime
DeskTime is a comprehensive time tracking and employee monitoring software designed to enhance productivity, streamline team management, and provide valuable insights into work habits. Here’s a detailed look at what the product does and its key features.
Purpose and Functionality
DeskTime is primarily used to track how employees spend their work hours, helping managers and teams optimize their work processes, improve productivity, and manage projects more efficiently. The software is particularly beneficial for businesses with remote teams, as it ensures transparency and accountability even when team members are not physically present.
Key Features
Automatic Time Tracking
DeskTime’s core feature is its automatic time tracking capability, which logs the total time spent working from the moment an employee turns on their computer until they shut it down. This feature provides real-time data about employees’ work habits, including which websites and apps they use during the day.
URL & Document Tracking
The software allows for URL and document title tracking, enabling managers to monitor what tasks employees are working on. This feature categorizes apps and websites as productive, unproductive, or neutral, helping to calculate daily productivity percentages.
Project Tracking
DeskTime enables precise tracking of time spent on each project and task. Users can create multiple projects and tasks, start and stop timers as needed, and view the total time dedicated to each project. This feature is crucial for accurate billing and cost calculation based on hourly rates.
Reporting Tools
The platform offers in-depth reporting tools that provide detailed information about the team’s tracked time. Managers can compare performance over time, between teams, and download the data for further analysis.
Scheduling
DeskTime includes scheduling features that help streamline team management by organizing work hours, overseeing absences, and managing sick leave and vacation time. The absence calendar ensures that team members’ time off is coordinated efficiently.
Screenshots
The software offers an optional feature to take automated screenshots, providing an additional level of assurance that employees are staying on task. This feature can be turned on or off based on the organization’s needs.
Customizable Settings and Integrations
DeskTime allows for customizable settings, enabling managers to turn features on or off as required. The software integrates with various project management and calendar tools such as Asana, Jira, Zapier, Google Calendar, and Outlook Calendar, making it easy to incorporate into existing workflows.
Mobile App
The DeskTime mobile app provides managers with real-time insights into their team’s activities on the go. It allows users to track who is working, which projects are being worked on, and add offline time, contributing to the overall productivity score.
Productivity Calculation
DeskTime measures productivity by assigning a productivity status to each app and URL used. This helps in identifying top performers and areas where productivity can be improved. The software calculates the time spent on productive, unproductive, and neutral activities, expressing the result as a productivity percentage.
Additional Benefits
- Cost Calculation: Automatically calculates the cost of projects based on hourly rates, helping in accurate billing and payroll management.
- User Dashboard: Provides in-depth information about each team member’s workday, enhancing transparency and accountability.
- Team Contacts: Allows easy access to team members’ contact information, streamlining communication.
Overall, DeskTime is a robust tool that helps businesses maximize team productivity, improve project management, and gain valuable insights into work habits, making it an essential asset for any organization seeking to optimize its workforce efficiency.