Evernote Business, formerly known as the Evernote Business plan, is a comprehensive productivity and collaboration solution designed for teams and organizations. Here’s a detailed overview of what the product does and its key features:
Product Overview
Evernote Business is a software platform that enables teams to capture, organize, and share information seamlessly across multiple devices and platforms. It is part of Evernote’s suite of products, tailored to meet the specific needs of businesses and teams that require robust collaboration and information management tools.
Key Features and Functionality
Note Creation and Organization
- Users can create notes using a variety of formats, including text, images, audio, web clippings, and handwritten notes. These notes can be organized into customizable notebooks and stacks, providing a hierarchical structure for managing information based on projects, topics, or categories.
Collaboration and Sharing Capabilities
- Evernote Business allows multiple users to edit shared notebooks in real-time, facilitating seamless teamwork and idea exchange. It also includes fine-grained access controls, enabling administrators to manage permissions and ensure secure collaboration.
Integration with Other Apps and Platforms
- The platform integrates with a wide range of productivity tools, including email clients, project management platforms, and calendar applications. Users can connect multiple Google Calendar accounts and create new meeting notes directly from calendar events.
Advanced Search and Tagging System
- Evernote Business features a powerful search engine that allows users to quickly find specific notes, documents, or attachments using keywords, titles, or tags. The platform also includes a context-aware tagging system that suggests relevant tags based on note content and user behavior.
Task Management
- Users can create, organize, and assign tasks within notes, helping teams keep track of to-do lists and action items effectively.
Administrative Controls
- The Admin Console allows administrators to manage team account information, users, and content all in one place. It also includes single sign-on (SSO) for streamlined and secure account access.
Security and Data Protection
- Evernote Business ensures data security through encryption and secure storage. It also provides activity history, allowing administrators to monitor, search, and generate reports on account changes made by team members.
Additional Features
- Other key features include business card scanning, PDF annotation, faster image recognition, and the ability to search within PDFs and Office documents. Users also have access to offline notes, larger note sizes (up to 200 MB), and increased monthly upload limits (20 GB 2 GB per user).
Customization and User Experience
- The platform offers a customizable “Home” view with widgets to display relevant content, deeper Home customization options, and the ability to switch between multiple accounts seamlessly.
Evernote Business is designed to enhance team productivity, streamline information management, and provide a unified workspace where teams can collaborate efficiently. Its robust features and integrations make it an essential tool for businesses looking to improve their organizational and collaborative capabilities.