Product Overview of FunctionFox
FunctionFox is a comprehensive online timesheet and client project tracking software designed specifically for small to midsize teams, particularly those in the creative, marketing, and design industries. Here’s a detailed look at what the product does and its key features.
What FunctionFox Does
FunctionFox is tailored to help teams manage workflows, track time and expenses, and streamline project management processes. It is ideal for in-house marketing, creative, and design teams, agencies, freelancers, and consultants who need to efficiently manage client work and internal projects.
Key Features and Functionality
Time and Expense Tracking
FunctionFox offers flexible time tracking options, including an automatic stopwatch timer and manual time entry. The online timesheet provides daily, weekly, or monthly views, as well as a team view, allowing users to categorize task time entries as billable or non-billable. It also includes tools for tracking client accounts, retainer tracking, estimate and budget tracking, and capturing fixed costs.
Project Tracking and Reporting
The software supports robust project cost and expense tracking to ensure projects stay within budget and maintain profitability. It includes project templates that enable teams to replicate past successful projects, custom fields to capture important project details, and task management tools for creating to-do lists and assigning priority tasks with due dates. FunctionFox features an interactive project Gantt chart, milestones, and project calendars. Users can generate various reports, including project reports, project status reports, project schedule reports, and advanced cycle and capacity reports.
Project Management Tools
FunctionFox provides multiple project views such as Gantt Charts, calendars, boards, and timelines. It includes an actionable to-do list, a project blog for centralized communication, and availability management capabilities. Users can set project schedules and complete resource forecasting, although some of these features are available only to In-house and Premier plan users.
Centralized Communications and Team Management
The software includes a request intake tool through customizable online project request forms to standardize the process. It features a centralized, thread-style blog for internal communication and collaboration, supporting file attachments. FunctionFox also allows users to generate team productivity reports and use an interactive resource availability calendar. The Flink add-on enables safe document sharing, uploading, reviewing, and approving files.
Mobile Accessibility
FunctionFox has native iOS and Android mobile apps that provide most of the features available on the desktop version, although some project management tools like the project blog and calendar are not included in the mobile apps. The mobile apps are optimized for simple project tracking and offer a navigation filter to easily find specific clients and projects.
Reporting and Customization
The software includes advanced reporting capabilities, such as customizable reports and the ability to set favorite reports for quick access. Users can also set custom week start days and recurring actions that occur weekly or monthly. The recent updates include in-app notifications and advanced timesheet management, allowing batch timesheet entries and approval to lock in current entries.
Additional Features
FunctionFox offers automated email alerts, personal and group calendars, and address books for client contacts and vendors. It also includes invoicing and quotes add-ons, making it easier to manage financial aspects of projects. The CEO Desktop tool serves as an executive dashboard, ideal for project managers and administrators to compare estimated budgets with actual figures and keep projects on target.
Pricing and Plans
FunctionFox pricing is structured on a per-user, per-month basis, with different pricing for the first user and subsequent users. The software offers several plans with advancing levels of features, and interested parties can request a 2-week free demo or a 30-day free trial. Academic institutions and non-profit organizations can also request special discounts.
In summary, FunctionFox is a powerful tool for creative professionals and small to midsize teams, offering a wide range of features to streamline time tracking, project management, and team collaboration, all while providing real-time access to data and customizable reporting options.