ONLYOFFICE is a comprehensive and powerful office suite designed to enhance collaboration, document management, and productivity across various platforms. Here’s a detailed overview of what the product does and its key features:
Product Overview
ONLYOFFICE is an online office suite that integrates robust document editing, collaboration tools, and project management features. It is designed to cater to the needs of individuals, teams, and organizations by providing a unified platform for managing documents, projects, team and customer relations.
Key Features and Functionality
Document Editing
ONLYOFFICE Docs includes web-based viewers and collaborative editors for text documents, spreadsheets, presentations, and PDF files. It supports a wide range of file formats, including OOXML (.docx, .xlsx, .pptx), as well as .doc, .odt, .rtf, .txt, .pdf, .xls, .ods, .csv, .ppt, and .odp. The editors offer multiple styling and formatting tools, such as shapes, charts, Text Art, drop caps, footnotes, bookmarks, and more.
Collaboration Tools
- Real-Time Co-Editing: Users can work on the same document simultaneously using Fast and Strict co-editing modes. The Strict mode enables paragraph-locking edits, while the Fast mode offers real-time co-editing.
- Comments and Mentions: Users can leave comments, mention team members, and engage in built-in chat, audio, and video calls.
- Version History: Track changes and manage different versions of documents.
- Form Filling: Create and co-edit fillable document forms, save them as PDF files, and analyze responses in spreadsheets.
PDF Editing
- PDF Editor: Modify text, insert and adjust objects like tables, shapes, images, hyperlinks, and equations. Manage pages by adding, rotating, or deleting them.
- PDF Collaboration: Collaborate on PDFs with paragraph-locking edits and real-time co-editing modes. Use annotation mode for text comments and annotations without changing the document.
Integration and Compatibility
- ONLYOFFICE Docs can be integrated with various cloud storage platforms such as WordPress, Nextcloud, Jira, Strapi, Drupal, Redmine, Confluence, Alfresco, ownCloud, Seafile, SharePoint, HumHub, and Plone.
- It can also be embedded into custom solutions (Developer Edition) or used as part of ONLYOFFICE Workspace, a complete bundle of office apps for team management and collaboration.
Advanced Features
- Fillable Forms and Signatures: Create interactive fillable forms in PDF format and include image-based signature fields. Future plans include electronic signatures.
- Virtual Data Rooms: Securely manage sensitive business documents with features like indexing, watermarks, expiration dates, and download restrictions.
- Range Protection in Spreadsheets: Protect sensitive information by restricting editing or viewing access to specific cells or ranges for different user groups.
- Field Codes and SmartArt: Dynamically insert elements like page numbers, dates, and cross-references. Insert SmartArt objects to enhance document automation and formatting.
User Interface and Customization
- Revamped Interface: Choose between two distinct tab styles and a new Gray theme for a minimalistic and distraction-free experience.
- Advanced Customization and API Enhancements: Customize the suite using APIs and add your own plugins to implement extra functionality.
Additional Tools
- Project Management: Manage projects online using tools like Gantt charts, track time and payments, and coordinate multitask activities.
- CRM and Email: Manage customer relations, emails, and timetables in one place. Conduct audio and video calls directly from the CRM.
Educational and eLearning Integration
ONLYOFFICE is highly integrated with eLearning platforms such as Moodle, OpenOlat, and Chamilo, enhancing them with collaborative document, spreadsheet, and presentation editors. It allows for the creation of virtual classrooms, sharing and assessing student works, and conducting surveys and tests.
In summary, ONLYOFFICE is a versatile office suite that combines powerful document editing capabilities with robust collaboration tools, making it an ideal solution for teams and organizations seeking to enhance their productivity and workflow efficiency.