QuickBooks Time (formerly TSheets) - Short Review

QuickBooks Time (formerly TSheets) is a comprehensive time-tracking and workforce management software designed to streamline the management of employee time, projects, and payroll, particularly for field and mobile teams.

What it Does

QuickBooks Time enables businesses to accurately track employee work hours, manage schedules, monitor project progress, and integrate seamlessly with payroll and accounting systems. This tool is especially beneficial for small to medium-sized businesses, including those in industries such as construction, landscaping, and home healthcare.

Key Features

Time Tracking

• Employees can clock in and out using the web dashboard, mobile app (available for Android and iOS), or a kiosk. The software includes a timer feature that automatically tracks hours worked on specific tasks or projects, ensuring accurate recording of regular hours and break times.

Mobile Time Tracking

• The mobile app allows employees to track, submit, and approve time from anywhere, enhancing flexibility and convenience for remote and field workers.

GPS and Geofencing

• QuickBooks Time features GPS tracking to monitor the real-time location of employees, which is crucial for field workers. Geofencing capabilities remind employees to clock in or out when they enter or leave designated job sites, reducing the risk of time theft and improving accountability.

Employee Scheduling

• The platform allows managers to create and manage employee schedules easily, including setting up recurring schedules and making adjustments on the fly. Employees receive alerts about schedule changes via their mobile devices.

Project Time Tracking

• Users can track the time spent on specific tasks or projects, helping businesses to manage project budgets and labor costs effectively. This feature also allows for adding project notes and digital signatures to timesheets.

Mileage Tracking

• QuickBooks Time includes a mileage tracker that creates IRS-compliant mileage logs, enabling businesses to reimburse employees fairly for business-related travel.

Timesheet Management

• The software facilitates easy management of timesheets, including creating, editing, and approving entries before payroll processing. Managers can view timesheets for individual employees or the entire team and customize the display of specific details.

Reporting and Customization

• QuickBooks Time generates various reports based on tracked time, such as time by employee or project, which aids in analyzing productivity and labor costs. Customizable reports provide valuable business insights to predict job costs, plan for payroll, and boost profitability.

Integrations and Security

• The software integrates seamlessly with QuickBooks accounting and payroll systems, making payroll and invoicing more efficient. It also ensures security through two-factor authentication.

Additional Functionality

• QuickBooks Time allows employees to request time off and check their PTO balances through the web dashboard or mobile app. Managers can approve or deny these requests and set up customizable notifications via email and text alerts.
• The platform also enables real-time collaboration through an activity feed where job progress and next steps can be shared, including photos and updates.

By leveraging these features, QuickBooks Time helps businesses streamline their workforce management, enhance accountability, and improve overall productivity and profitability.