Introduction to QuoteWerks
QuoteWerks is a comprehensive, cloud-based software designed to streamline and automate the sales quoting, proposal generation, contract management, and payment processing processes for businesses across various industries. It is particularly tailored for industries that rely on detailed line item quotes, such as contract manufacturers, distributors, business security and alarm vendors, value-added resellers, and managed service providers (MSPs).
Key Features and Functionality
Product/Service Information Management
QuoteWerks allows users to create detailed descriptions, pricing, and images for all products and services. This information can be segmented based on attributes like color, weight, size, and other identifiers. Each component, configuration, and bundle can have its own volume discounts and markup values, ensuring accurate margin calculations.
Interactive Quote Builder
The platform features an interactive quote builder that simplifies the process of creating branded quotes and proposals. Users can select items from a list, follow step-by-step guidance, and utilize visual product lists to ensure a smooth sales process. Quote templates can be saved and recalled to save time on similar quotes.
Customizable Pricing and Workflows
QuoteWerks offers customizable pricing and workflows, allowing for manual or automatic adjustments to prices, volumes, and markups in real-time. This enables real-time price optimization and the automation of processes such as approvals or discounts.
Consumer Price Comparisons
The software integrates with databases from major distributors like Ingram Micro, Tech Data, and others, as well as retailers like Amazon, CDW, Dell, and Staples. This integration provides up-to-the-minute pricing and availability information, helping businesses stay competitive.
Recurring Revenue Management
QuoteWerks supports the quoting of products and services that recur monthly, quarterly, or annually. It allows for the grouping of bundled items into a single recurring revenue amount, which is particularly useful for Hardware as a Service (HaaS) quoting.
Document Audit Trail
The platform includes an audit trail feature that tracks the history of key event changes to documents, including who made the changes and when. This ensures transparency and accountability throughout the quoting process.
CRM & PSA Integrations
QuoteWerks integrates with over 15 CRM and PSA systems, enabling the retrieval of customer information, automatic updating of sales opportunities, scheduling of follow-up calls, and more. This integration helps in keeping sales processes synchronized and efficient.
Accounting Integrations
The software integrates with various accounting systems such as QuickBooks, QuickBooks Online, and Sage 50, allowing for the creation of purchase orders, invoices, estimates, and the export of line item details.
Real-Time Pricing & Availability
QuoteWerks provides real-time pricing and availability information from over 15 supported vendors, ensuring that quotes are accurate and up-to-date.
Customer Engagement Tracking
The platform allows businesses to track when customers view quotes, select options, have questions, and when they electronically sign and make payments. This feature enhances customer engagement and follow-up processes.
API, SDK, and Scripting
QuoteWerks offers a powerful API and SDK that enable the extension of its functionality through custom applications. Users can create applications to retrieve shipping weight information, analyze quote totals for lease payment options, and perform validations and checks. The Corporate Edition also includes built-in VB scripting, allowing for further customization without the need for external applications.
Web Version
QuoteWerks Web allows users to create, edit, and view quotes from anywhere using a web browser, providing flexibility and accessibility.
Conclusion
In summary, QuoteWerks is a robust tool that automates and streamlines the entire quote-to-cash process, offering a wide range of features and integrations that enhance sales efficiency, customer service, and overall business operations.