Microsoft Teams Transcription Overview
Microsoft Teams Transcription is a powerful feature integrated into the Microsoft Teams platform, designed to enhance meeting productivity, accessibility, and efficiency. Here’s a detailed look at what the product does and its key features.
What it Does
Microsoft Teams Transcription allows users to automatically transcribe meetings and calls in near real-time, providing a written copy of the spoken text. This feature is particularly useful for reviewing meeting content later, improving accessibility for participants who are deaf or hard of hearing, and enhancing overall meeting productivity.
Key Features and Functionality
Automatic Transcription
- The transcription feature can be initiated during a meeting by selecting “Start transcription” from the meeting controls toolbar. This process informs all participants that transcription is being recorded.
Real-Time and Post-Meeting Access
- Transcriptions are stored alongside the meeting recording and can be searched and reviewed later. Organizers and participants from the same organization can start, stop, and view transcriptions in real-time and after the meeting.
Live Captions and Translation
- Microsoft Teams also offers live captions, which display the transcription during the meeting. Additionally, Teams supports live translation for captions in over 40 languages, making meetings more inclusive and accessible.
AI-Powered Meeting Recaps
- For Teams Premium users, the platform provides AI-powered meeting recaps, including automatically generated meeting notes, recommended tasks, and personalized highlights. This helps users quickly find the most important information from the meeting.
Administrative Control
- Administrators can enable transcription for the entire organization or create custom policies to limit access to specific users. This can be done through the Microsoft Teams Admin Center or using PowerShell commands.
Storage and Sharing
- Transcripts can be stored in designated locations, and organizers have the ability to download and share transcripts with other team members. However, users from other tenants or anonymous users do not have access to transcripts.
Customization and Permissions
- Admins can customize settings such as enabling cloud recording, selecting transcription storage destinations, and assigning permissions to co-organizers, organizers, presenters, or no one. This ensures that transcription features are used in a controlled and secure manner.
Additional Benefits
- Accessibility: The transcription and live caption features significantly improve accessibility for participants with hearing impairments.
- Productivity: By automating note-taking, users can focus more on participating in the meeting rather than taking notes.
- Efficiency: Transcriptions make it easier to review meeting content, catch up on missed minutes, and keep everyone on the same page.
In summary, Microsoft Teams Transcription is a robust feature that enhances the collaboration and productivity capabilities of Microsoft Teams, making meetings more accessible, efficient, and productive.