Product Overview of XTRF Translation Management System
What is XTRF?
XTRF Translation Management System is a comprehensive and robust solution designed to streamline and automate translation workflows for language service providers and corporate translation departments. Trusted by over 350 language providers, XTRF aims to enhance efficiency, boost profitability, and facilitate rapid market expansion.
Key Features and Functionality
Project Management
XTRF offers robust project management capabilities, allowing users to initiate, manage, and track translation projects seamlessly. This includes the ability to create projects, assign tasks, set deadlines, and manage workflows efficiently. With the latest version, XTRF 9.9, users can now initiate projects from XTRF to XTM Cloud, replicating all project details such as vendor assignments and workflows, thereby saving time and enhancing project management.
Vendor Management
The system features advanced vendor management tools, including a new “Restricted Vendor Pool” in XTRF 9.9. This allows users to designate “Sensitive Clients” and “Trusted Vendors,” ensuring that only a curated set of trusted vendors are assigned to sensitive clients, thereby increasing precision and reliability in vendor selection.
Client and Vendor Portals
XTRF includes client and vendor portals that facilitate communication, collaboration, and data management. Clients can access their project details, invoices, and other relevant information through the client portal, while vendors can manage their assignments and interactions through the vendor portal.
Financial Management
The system provides comprehensive financial management features, including invoicing, quote management, and payment tracking. XTRF 9.9 has introduced a revamped client invoicing flow, enabling users to generate, store, and access sent client invoice PDFs, which improves traceability and transparency in the invoicing process.
Workflow Automation
XTRF automates repetitive tasks and workflows, enhancing the efficiency of translation processes. This includes automated notifications, job status updates, and integration with CAT (Computer-Assisted Translation) tools to streamline the translation workflow.
Integration and Collaboration
The system integrates with other tools and platforms, such as XTM Cloud, to ensure smooth collaboration and efficient project management. Users can transfer CAT files between different apps, leveraging advanced features like translation memory, query management, and QA checks available in integrated platforms.
Reporting and Analytics
XTRF offers robust reporting and analytics tools, allowing users to track project performance, vendor efficiency, and financial metrics. Customizable dashboards provide real-time insights, helping users make informed decisions.
Quality Assurance
The system includes quality assurance features to ensure high-quality translations. This involves QA checks, LQA (Linguistic Quality Assurance), and other quality control measures integrated with the workflow.
Security and Permissions
XTRF ensures data security with advanced permissions and access controls. Users can manage roles and permissions, ensuring that sensitive information is only accessible to authorized personnel.
Mobile Access
The system is accessible via mobile devices, providing flexibility and convenience for users to manage projects, clients, and vendors on the go.
Additional Functionality
- CAT Tool Integration: Seamless integration with CAT tools to streamline translation workflows.
- Time Tracking: Ability to track time spent on projects and tasks.
- Resource Management: Efficient management of resources, including vendors and internal teams.
- Email Notifications: Automated email notifications for project updates, job status changes, and other important events.
- API Access: API access for custom integrations and automations.
In summary, XTRF Translation Management System is a powerful tool that streamlines translation workflows, automates repetitive tasks, and enhances the overall efficiency and profitability of language service providers and corporate translation departments. Its comprehensive set of features and advanced functionalities make it a leading solution in the translation management sector.