Product Overview of DATABASICS
DATABASICS is a comprehensive and highly adaptable time and expense management system designed to streamline and optimize the processes of tracking time, managing expenses, and ensuring compliance for a wide range of industries.
What DATABASICS Does
DATABASICS combines time tracking and expense reporting into a single, integrated platform, eliminating the need for separate solutions from different vendors. This integration reduces time, effort, and costs associated with managing these critical business functions. The system is tailored to support international policies, languages, and currencies, making it a global solution for businesses operating in diverse environments.
Key Features and Functionality
All-in-One Solution
DATABASICS offers a centralized system for managing attendance, submitting expenses, tracking projects, and maintaining compliance. This includes features such as time tracking, leave management, and employee purchasing management.
Employee Self-Service
Employees can access the system from anywhere, on any device, to submit credit card charges, track mileage and reimbursements, and submit hours. The mobile app provides full functionality, allowing users to record work hours and expenses, manage receipts, and track mileage on the go.
Policy Enforcement and Compliance
The system enables organizations to formulate and enforce company policies, ensuring alignment with industry-specific regulations. It supports global localization, adhering to international laws, taxes, languages, currencies, standards, and policies.
Budgeting and Analytics
DATABASICS provides real-time data for creating and maintaining accurate budgets. It includes advanced analytics and reporting capabilities, allowing for DIY reporting and the ability to explore various dimensions of expense data. This facilitates better decision-making with big-picture insights.
Workflow and Approvals
The system allows for customizable approval workflows, including approvals by spend, expense type, and budget line item. It also integrates with credit cards, accounting solutions, and other financial systems to ensure seamless data transfer.
Automation and Efficiency
Features such as automated expense reporting, mobile receipt capture, and mileage tracking using Google Maps enhance efficiency. The system also includes corporate card reconciliation, per diem management, and duplicate detection to minimize errors and redundant processes.
Customization and Flexibility
DATABASICS offers unmatched configurability, allowing organizations to make adjustments even during periods of rapid change. It supports customizable expense policies, role-based access control, and fraud detection, ensuring that the system aligns with the unique needs of each business.
Integration and Compatibility
The platform integrates well with other systems, including accounting software, to reduce synchronization and coding problems. This ensures a cohesive and efficient management experience across all financial systems.
Project and Grant Tracking
DATABASICS is particularly useful for managing complex reporting requirements, whether by fund, activity, or project. This is especially beneficial for nonprofits, government contractors, and other organizations that need to track grants and projects meticulously.
Industry-Specific Solutions
DATABASICS serves a diverse range of industries, including nonprofits, government contractors, healthcare providers, field services, contract research organizations, professional services firms, staffing agencies, and construction companies. Each industry benefits from tailored solutions that address their unique challenges and regulatory requirements.
In summary, DATABASICS is a robust and adaptable time and expense management system that offers a comprehensive suite of features to enhance operational efficiency, ensure compliance, and provide real-time insights for better decision-making. Its global readiness, customizable workflows, and seamless integrations make it an invaluable tool for businesses of all sizes and industries.