Real Time AI Speech to Text for Accessible Public Meetings

Real-Time Speech-to-Text Transcription for Public Meetings

Objective

To facilitate accessibility in public meetings through real-time speech-to-text transcription, ensuring inclusivity for individuals with hearing impairments and enhancing public engagement.

Workflow Overview

1. 
   

   Preparation Phase

   • 
     

     Identify Meeting Requirements

     Determine the type of meeting, audience size, and specific accessibility needs.

   • 
     

     Select AI Tools

     Choose appropriate AI-driven transcription tools. Examples include:

     • Google Cloud Speech-to-Text
     • Microsoft Azure Speech Service
     • Otter.ai
   • 
     

     Set Up Equipment

     Ensure proper audio capture devices are in place, such as microphones and sound systems, to optimize transcription accuracy.

2. 
   

   Execution Phase

   • 
     

     Initiate AI Transcription

     Activate the selected AI transcription tool at the start of the meeting. Ensure it is configured to capture real-time audio.

   • 
     

     Monitor Transcription Quality

     Designate a staff member to oversee the transcription process, ensuring accuracy and addressing any technical issues promptly.

3. 
   

   Post-Meeting Phase

   • 
     

     Review and Edit Transcription

     After the meeting, review the transcribed text for any errors or inaccuracies. Utilize editing tools within the AI software to make necessary corrections.

   • 
     

     Disseminate Transcription

     Publish the final transcript on the government or public service website. Ensure it is accessible in various formats (e.g., PDF, HTML).

   • 
     

     Gather Feedback

     Collect feedback from meeting participants regarding the transcription service to identify areas for improvement.

Implementation Considerations

When implementing AI-driven transcription solutions, consider the following:

• Compliance with accessibility standards (e.g., WCAG)
• Data privacy and security measures
• Training for staff on utilizing AI tools effectively

Conclusion

By integrating real-time speech-to-text transcription in public meetings through AI accessibility tools, government and public services can promote inclusivity, enhance transparency, and foster greater community engagement.