Automated Document Processing Workflow with AI Integration

Automated Document Processing and Verification

1. Document Collection

1.1 Input Sources

• Email Inboxes
• Web Portals
• Mobile Applications

1.2 AI Tools for Collection

• Optical Character Recognition (OCR) tools such as Adobe Scan or ABBYY FlexiCapture
• Automated email parsing software like Mailparser or Parseur

2. Document Classification

2.1 Categorization of Documents

• Invoices
• Shipping Documents
• Customs Declarations

2.2 AI Tools for Classification

• Natural Language Processing (NLP) tools like Google Cloud Natural Language API
• Machine Learning models for classification such as Amazon Comprehend

3. Data Extraction

3.1 Key Data Points

• Sender Information
• Recipient Information
• Item Descriptions
• Quantities
• Prices

3.2 AI Tools for Data Extraction

• Data extraction platforms like UiPath or Kofax
• AI-driven data extraction services such as Amazon Textract

4. Data Verification

4.1 Verification Processes

• Cross-referencing extracted data with existing databases
• Validation against business rules and regulations

4.2 AI Tools for Verification

• Robotic Process Automation (RPA) tools like Automation Anywhere
• AI-driven validation services like DataRobot

5. Exception Handling

5.1 Identification of Exceptions

• Flagging discrepancies in data
• Handling missing information

5.2 AI Tools for Exception Handling

• AI-based anomaly detection tools such as IBM Watson
• Custom alert systems using Microsoft Power Automate

6. Reporting and Analytics

6.1 Generation of Reports

• Summary of processed documents
• Analytics on processing times and accuracy rates

6.2 AI Tools for Reporting

• Business Intelligence tools like Tableau or Power BI
• AI-driven analytics platforms such as Google Analytics

7. Continuous Improvement

7.1 Feedback Loop

• Collecting user feedback on the process
• Monitoring performance metrics for optimization

7.2 AI Tools for Continuous Improvement

• Machine Learning algorithms for predictive analysis
• Feedback analysis tools like Qualtrics