AI Enhanced Workflow for Public Meeting Transcriptions

AI-Enhanced Public Meeting Transcription Workflow

1. Preparation Phase

1.1 Define Meeting Objectives

Identify the purpose of the public meeting and the key topics to be discussed.

1.2 Select AI Tools

Choose appropriate AI speech tools for transcription. Examples include:

• Otter.ai: Offers real-time transcription and collaborative note-taking.
• Rev.ai: Provides accurate speech-to-text services with customizable options.
• Sonix: An AI-driven transcription service that supports multiple languages.

2. Meeting Execution

2.1 Set Up Equipment

Ensure all necessary audio-visual equipment is operational, including microphones and recording devices.

2.2 Initiate AI Transcription

Start the selected AI transcription tool prior to the meeting. Ensure it is capturing audio effectively.

3. Post-Meeting Process

3.1 Review Transcription

After the meeting, review the AI-generated transcription for accuracy and completeness. Utilize tools like:

• Descript: Allows for easy editing of audio and text simultaneously.
• Trint: Offers editing capabilities and collaboration features for team review.

3.2 Edit and Finalize Transcription

Make necessary adjustments to the transcription to ensure clarity and correctness. Incorporate any additional notes or comments from meeting participants.

4. Distribution Phase

4.1 Format Transcription

Format the final transcription into a user-friendly document, such as a PDF or Word file.

4.2 Distribute to Stakeholders

Share the finalized transcription with all relevant stakeholders, including attendees and community members. Utilize email or government websites for distribution.

5. Feedback and Improvement

5.1 Collect Feedback

Gather feedback from participants regarding the accuracy and usefulness of the transcription.

5.2 Implement Improvements

Analyze feedback and identify areas for improvement in the AI transcription process for future meetings.

6. Continuous Monitoring

6.1 Monitor AI Tool Performance

Regularly assess the effectiveness of the AI tools used for transcription, ensuring they meet the evolving needs of public meetings.

6.2 Stay Updated on AI Advancements

Keep abreast of new AI technologies and tools that could enhance the transcription process and improve overall efficiency.