AI Integrated Workflow for Academic Conference Recording and Archiving

Academic Conference Recording and Archiving

1. Pre-Conference Preparation

1.1 Identify Conference Objectives

Define the goals and outcomes expected from the conference sessions.

1.2 Select AI Transcription Tools

Research and choose appropriate AI transcription tools based on requirements. Recommended tools include:

• Otter.ai: Offers real-time transcription and collaboration features.
• Sonix: Provides automated transcription with multilingual support.
• Rev: Combines AI and human transcription for accuracy.

2. Recording the Conference

2.1 Setup Recording Equipment

Ensure all necessary recording devices are functional and properly positioned to capture audio clearly.

2.2 Initiate Recording

Start recording at the beginning of each session using selected transcription tools to capture spoken content.

3. Post-Conference Transcription

3.1 Upload Recordings

Transfer audio recordings to the chosen AI transcription tool for processing.

3.2 AI Transcription Process

Utilize the AI tool to generate transcriptions. Monitor the process for any technical issues and ensure accuracy.

4. Review and Edit Transcriptions

4.1 Quality Assurance

Review AI-generated transcriptions for accuracy and completeness. Make necessary edits to ensure fidelity to the original audio.

4.2 Collaboration for Feedback

Share transcriptions with conference speakers and participants for validation and additional insights.

5. Archiving Transcriptions

5.1 Organize Files

Classify and store transcriptions in a structured manner, using folders categorized by date, topic, or speaker.

5.2 Implement Cloud Storage Solutions

Utilize cloud storage services such as Google Drive or Dropbox for secure and accessible archiving.

6. Dissemination of Transcriptions

6.1 Create Access Protocols

Establish guidelines for who can access the transcriptions and how they can be used in educational contexts.

6.2 Share with Stakeholders

Distribute transcriptions to conference attendees, educational institutions, and relevant stakeholders for further use in research and learning.

7. Feedback and Improvement

7.1 Collect Feedback

Gather feedback from users regarding the transcription process and overall experience.

7.2 Continuous Improvement

Analyze feedback to identify areas for improvement in future conferences and refine the transcription workflow accordingly.